ANST - ESTRELLA WAR XVI COMPENDIUM II

[Matthew Richardson]

 Friends,

We have been asked to assist in the distribution of information about the upcoming Estrella War XVI at Schnepf Farms (February 16 - 21, 2000).  As part of that effort, we have compiled this email containing information that may be useful to those of you who plan to travel to Estrella this year.  Included are missives about:

- SITE FEES/SITE TOKENS

- DUST AT THE WAR
- UNAUTHORIZED AREAS
- VEHICLES
- BATTLE PIT RULES
- CAMPING
- FIRE
- FIREARMS
- ANIMALS
- ALCOHOL/DRUGS

Remember that the most recent information about the event, and the full list of autocrats, may be found on the website: www.estrellawar.org.  The website also includes a full copy of the Treaty which explains heavy combat and rapier scenarios, the schedule for battles, the archery war point scenarios and the Arts & Sciences Competition guidelines.

In service to the Kingdom of Atenveldt,

Mathghamhain and Katerina
Duke and Duchess of Atenveldt
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SITE FEES/SITE TOKENS
1. All persons attending Estrella XVI must register at the front gate and sign a waiver form.  All appropriate fees must be paid at the front gate registration area. All merchant registration, waivers and fees must be coordinated with the Merchant Autocrat.

2. Adults will have their site tokens visible at all times.

3. Day site tokens are valid and available from the Front Gate Registration for a lesser fee than the full attendance fee.

4. Children under 18 years of age must wear the ID bracelet issued at the Front Gate at all times.

5. Gates open on Wednesday, February 16th at 8:00 a.m. for pre-registered attendees.  On site registration will be allowed on site at noon.  The site closes Monday, February 21.  All attendees are required to be off site no later than 5:00 p.m.

6. Pre-registered attendees may enter the site at 8:00 a.m. on opening day, after going through check in and signing site waivers.

7. Site fees are as follows:
A. Arrival from Wednesday, February 16 from 12 noon until Friday, February18 at 12:00 midnight: 
$30.00 (Adult Member) 
$35.00 (Adult Non-member),
$10.00 Youth (12-17 years) and 
11 years and under are FREE.

B. Arrival from Saturday, February 19 12:01 a.m. - close: 
$20 (Adult Member) 
$25 (Adult Non-Member)
$10 (Youth 12-17) and 
11 years and under are FREE.

C. Day passes will be available for 
$15.00 for adults
$8.00 for youths (12-17 years)  
$5.00 (7-11 years)
7 years and under are FREE.

8. Minors All minors (17 years and younger) must be registered and have a site waiver on file.  All minors will be issued an ID bracelet to be worn at all times.  Children (7 years and younger) must be registered at Troll but will not be charged site fee.

9. A parent or a legal guardian also attending the event must accompany all minors attending the event.  Proof of temporary guardianship IS required.  You must have two copies of notarized documentation if you are bringing other minor children onto site with you OTHER THAN YOUR OWN CHILDREN.  These papers must originate from your state of origin; one form to be kept at registration and the other with the child/guardian.  If you arrive without documentation you will not be allowed onto the site.  The Estrella War Staff and the SCA are not responsible for providing this documentation NOR CAN THEY.  This paperwork is the responsibility of the parents and guardian bringing the minor(s) onto the site.  Our staff understands the legalities surrounding this issue and the responsibilities.
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DUST AT THE WAR

1. Last year was a very dry and cold winter in Phoenix, which led to a very dusty site.  With the huge population boom on site, an extra 1,200 attendees, and a "hard freeze" Tuesday evening just prior to opening, the ground cover (dormant Bermuda grass) quickly died and the site became very barren.  This coupled with the camp smoke from the attendees, led to a
dusty site. 
 
2. This year the Kingdom of Atenveldt, the War Staff, and the Site Owner are working hard to ensure the survival of the ground cover on the main camping field.  Winter grass has been planted, extra watering has been arranged, and extra passes by the water trucks are all part of our efforts to decrease the dust.

3. Soil samples were tested and proved negative for any abnormal chemicals, pesticides or caustic agents.  Schnepf Farms does not use pesticides of this nature. Local growers did not spray during the event. 
 
4. Please be prepared - Most of us are city dwellers, going from our climate controlled homes, to our climate controlled vehicles to our climate controlled places of employment or colleges, suddenly thrust into a dirty,smoky environment with a few thousand friends from around the globe.  Add to this the unpredictable weather, cold and windy, or dry and hot - It's Phoenix.

5. If you have a known respiratory history, or allergies, you are urged to contact your family physician prior to the event and bring with you whatever prescriptions or over-the-counter medications you may need in a varied environment. ALSO BRING HATS AND SUNSCREEN FOR THE DAYTIME.  Please consider this a primitive site. 


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UNAUTHORIZED AREAS

1. Trespass into unauthorized areas may result in eviction from the site for the remainder of the event and forfeiture of all site fees.  Each issue will be addressed on a one by one basis. 

2. Unauthorized Areas will be marked by either yellow caution tape, red tape, snow fencing or signs will be posted.  It is the responsibility of each participant to observe these markers.

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BATTLE PIT RULES
1. All scenarios fought in the Battle Pit shall be governed by the following special rules:
A. A designated spectator area shall be set up overlooking the Battle Pit.  This area will be open for viewing only during the fighting scenarios.

B. Individuals allowed in the Battle Pit will be limited to Fighters, Marshals, water Bearers and Chirurgeon.  This restriction will be applied to all Royalty, Peers and participants alike.  Waterbearers must be 16 years or older to enter the Pit.  Younger waterbearers may work in the spectator areas.

C. You must utilize the roads for going into the pit.  No one is allowed to climb up or down the walls of the pit.

D. Hay wagons will be providing transportation to and from the Battle Pit during the fighting scenarios.

E. No personal vehicles of any type shall be allowed on the entrance road to the pit or within the pit without the express permission of the Main Autocrats.

F. A limited, designated fighting area will be clearly identified within the Battle Pit.  No one shall be allowed outside this designated area for any purpose.

G. Any persons not abiding by these rules may be removed from the War site with forfeiture of fees.

IT IS RECOMMENDED THAT THOSE ENTERING THE PIT WEAR BOOTS (THERE ARE NAILS AND DESERT INSECTS IN THE PIT), HATS AND SUNSCREEN.

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VEHICLES
1. Driving on the grass is permitted for set-up and take down ONLY.

2. All vehicles must park in designated parking areas. Parking is not permitted on the parameter roads this year!

3. Handicapped parking spaces are restricted to those vehicles showing state-issued handicapped license plates or parking permits.

4. Merchant parking areas will be clearly marked.  All vehicles in these lots must clearly display the Merchant Dash Card available only from the Merchant Autocrat.

5. Any vehicle illegally parked, not abiding by these site rules may be subject to towing at the owners' expense.
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CAMPING
1. We have plenty of acres of grassy camping space.  Please do not take more space than you require.  If you use more space than you need, you WILL be asked to tighten up your encampment.

2. Do not move any of the markings for the road or pathways.  Roads are required to be wide enough to accommodate a large fire truck. 

3. A fire extinguisher is required at each tent and placed outside.

4. Camping in the area of the archery range will be limited to archers ONLY. 
A. You must make arrangements prior to war with the Archery Autocrat.
B. If you have not been able to contact the Archery Autocrat, you must gain his approval before you set up your encampment. 
C. Space is limited, do not take any more than you need or you will be asked to "tighten up" your encampment.
D. If an encampment is set up and an archer is not part of that encampment, they will be required to move to the general camping area, even if their encampment is set up completely.
E. Failure to comply may mean expulsion from the war.
F. For safety reasons due to live steel being used for the arrows, these policies will be strictly enforced!
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FIRE
1. No open flames. Candles, lanterns and torches must be screened or contained in hurricane-type containers.
2. Fires must be contained up off of the ground.
3. No pits may be dug in the ground for any reason. This includes for a fire pit or cooking.
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FIREARMS
1. No firearms (other than SCA period historical replicas) are permitted on site.

ANIMALS
1. Animals must be leashed at all times.
2.    There will be no equestrian events at Estrella XVI, horses are NOT allowed on site as we do not have facilities for them.

ALCOHOL/DRUGS
1. No illegal drugs or drug paraphernalia are allowed.
2. The legal drinking age is 21 in Arizona.

For further information please contact the Main Autocrats Baron Nootka (Ron Wilson) at 602-269-0563 or Baroness Alexandra (Jamie Howard) at 602-589-7334 or WhiteCelt at aol.com. The contact information for all autocrats is listed on the webpage at
www.estrellawar.org


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