[Central] Fw: 12th Night

[pcrandal at sbcglobal.net]

--- On Thu, 12/4/08, Primary Autocrat <12thNightStewards at gmail.com> wrote:

> From: Primary Autocrat <12thNightStewards at gmail.com>
> Subject: [Elfsea] 12th Night
> To: "Kingdom of Ansteorra - SCA, Inc." <ansteorra at lists.ansteorra.org>, steppes at lists.ansteorra.org, "Barony of Elfsea" <elfsea at lists.ansteorra.org>, central at lists.ansteorra.org
> Date: Thursday, December 4, 2008, 1:57 PM
> Greetings unto the goode and noble people of Ansteorra,
> 
>  from Sir Hrafn and Sior Tomas, event stewards for Central
> Regional 12thNight
> 
> 
> 
>     We wish to take this opportunity to invite all of you
> to join us in
> celebrating 12th Night this coming year.  As Carnivale in
> Venice is known to
> have run from Christmas to Easter, during part of our
> Period, our theme is
> "Carnivale".  All of the traditional contests are
> scheduled and we are also
> honored to host the kingdom Eisteddfod, where the next
> Premier Bard of
> Ansteorra will be determined.
> 
>      But that is not all! When the Eisteddfod is over the
> bardic stage and
> performance room will be made available for European
> dancing. There will be
> some classes earlier in the day, as well as a casinò and
> period gaming
> tables.  For the youth of the kingdom we will have
> children's activities
> during the day as well. Also, let's not forget
> Merchant's row, please visit
> each shop present to see what they have to offer.
> 
>    Any worthy celebration during this time of year needs
> food and our
> planned feast will be a delightful tantalization of your
> senses.  There are
> four full removes planned, from the prominent city states
> of the period
> (Milan, Venice, Florence and Rome). This immense
> undertaking will last
> throughout the day.
> 
>     We are excited to say that this event is being hosted
> at The Bob Duncan
> Center, located at 2800 South Center Street in Arlington,
> TX. This is
> conveniently located near I-20 in Arlington just off
> Matlock Rd in
> Vandergriff Park.  Maps and direction can be found on the
> event website
> (link attached later in this missive).
> 
>       Gate opens at 10 am, anyone arriving early may
> volunteer to help the
> setup crew while waiting for gate to open.  The event will
> end at 8:30pm
> with doors closed at 9 pm. Our tear down coordinator will
> appreciate anyone
> who wishes to help during those 30 minutes.
> 
>     We are strongly encouraging pre reservations, for both
> site and feast.
> These numbers will be used to determine how many people
> feast will be
> prepared for and the amount of food to purchase and how
> many chairs to have
> the facility set up for us.  The site charges us per chair,
> so in order to
> keep costs down we do not want to overestimate the number
> of chairs needed.
> 
>    Other questions that you might have:
> 
> 
> 
>  What are the benefits of pre-reserving?
> 
> First, even though the fees for this event are really low,
> by pre-reserving
> you receive a $1.00 discount on an adult site fee, and a
> $2.00 discount on
> the feast fee.
> 
>  Second, a feast pre-reservation guarantees you will get to
> participate in
> the wonders our feast Steward has in store. Availability of
> "day of" feast
> is very limited.
> 
>     Is there separate seating for those who are eating
> feast and those who
> are not?
> 
>  No, we feel 12th night is a celebration of friends and
> family. Sit with
> whomever you like, but only those who have purchased feast
> will get to
> experience all that the feast has to offer.
> 
> When do Pre-Reservations close?
> 
> Feast Pre-Reservations close December 15th, to allow the
> Feast Steward time
> to prepare her delicious food. This is later than
> previously published
> allowing more opportunity to participate.
> 
> Site Pre-Reservations close December 31st, just days before
> the event, so
> please Pre-Reserve. But if you still can not please email
> us to let us know
> you are coming (email address can be found at bottom of
> message).
> 
> If I Pre-Reserve, can I get a refund if I can not make the
> event?
> 
> Unfortunately, refunds of feast can not be given after
> pre-reservations
> close on Dec 15th as that money will already be spent on
> the food before the
> event happens.  Site fee refunds need to be requested no
> later than Dec 31st,
> since we will incur costs based on the number chairs that
> are needed, and we
> have to provide that information to the site. We hope that
> allowing people
> to pre-reserve up to two weeks before the event for feast,
> and 3 days before
> the event for site fees, will minimize the need for
> refunds.
> 
> Are there any site restrictions?
> 
> Due to very large additional fees, site is dry, so
> unfortunately we do not
> want to see any alcohol.
> 
> No open flames are permitted on this site, so when
> decorating your tables
> candles may not be lit.
> 
>     Where can I find out more information?
> 
>  http://www.timelessbeads.net/12thNight2009/Frameset.htm
> 
>  We are endeavoring to ensure that the latest and most
> accurate information
> is available on the event website. This is to ensure
> everyone has equal
> access to information at anytime. Additionally, great
> information is coming
> in on a daily basis. As these details come in they are
> being updated on the
> website, so check back often.  Included on this site are
> the fees for the
> event, both "Day of" as listed in the Black Star
> and Pre-reserve as listed
> with ACCEPS.
> 
>  On the site we have also included the contact info of the
> various staff
> coordinators for each activity during the day, including
> the registrar who
> is responsible for all pre-reservations as well as gate.
> Should you have any
> activity specific questions after looking at the site
> please feel free to
> contact our coordinators or us.
> 
>  If you have any questions, feel free to contact us, the
> Stewards, at:
> 
> 12thNightStewards at gmail.com
> 
> 
> 
> We look forward to seeing all of you there and happy
> holidays.
> 
> 
> 
> Sir Hrafn & Sior Tomas
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