[Elfsea] How to Bid for an Event

[Craig Shupee']

Honorable Lord Antigonus and others interested,

The following explains how to bid for an event within our Kingdom - this 
includes the Kingdoms standard form.

Also, if anyone is interested, I can email both a copy of my "How to Steward 
an Event" class and my copy of a "Basic Elfsea Bid".  The Elfsea Bid 
includes things that are specific to the Barony - such as requiring a member 
of the Order of the Azure Keystone to serve as advisor to the event steward.

Also, our Seneschal - Honorable Lady Rixende - has asked His Excellency 
Master Richard and I to make ourselves avaliable to anyone who has questions 
about running an event or putting in a bid.  Both of us are very willing to 
help - so just email.

Your Servant to Command,
~Philip White

Submitting a Bid:

A bid must be sent to the local branch Seneschal as well as the Baron and 
Baroness if hosted by a Barony. If you are putting in a bid for a Kingdom 
Event you must also send the bid to the Crown, Coronet, and Kingdom 
Seneschal. The Kingdom Seneschal Calendar Deputy will need a copy of the bid 
in either case, especially the request for date on kingdom calendar form. In 
certain Kingdom Events you may need to contact the Kingdom officer in charge 
of that kind of event.  For example, the Kingdom A&S has deputies in charge 
of Kings College and Laurel’s Prize Tourney.  You will need to coordinate 
with all parties at the beginning of the bid process.

If you are not placing a bid for a calendar event, you will still need to be 
warranted as a deputy seneschal and send a bid for what you plan of the 
event.  A “calendar event” only means that it will be placed onto the 
Kingdom official calendar and that official business can take place, such as 
reading awards into law.

Running a Known World Event or a War is a very special case and requires 
more planning than presented here.  If you would like advice or direction I 
can offer that as well.

Send in Request for Date/Bid Kingdom Event Form:

You must also fill out the following form once you are granted the bid:
http://www.ansteorra.org/publications/forms/eventbid.pdf

“Request for Date on Kingdom Calendar - or - Bid for Kingdom Event” due 4 – 
20 months before event.

This warrants you as a deputy seneschal and allows you to make contracts 
(such as reserving a site) on behalf of the group. (A date on the calendar 
has usually already been requested by your seneschal – due 4-20 months 
before event.)


>Rixende --
>
>You mentioned that our barony is considering bidding for a Kingdom-Level 
>event.
>
>As a point of interest, how does one submit a bid, and what is required of 
>it?  I'm not looking to make a bid, I just want to find out.
>
>Is there a link or publication where I could find that information?
>
>Much Thanx --
>
>Tiggy