[Elfsea] Follow-up Notes from 2/22/16 Officers Meeting

[Seneschal of Elfsea via Elfsea]

Greetings, Elfsea.

Please see the follow-up notes from the 2/22/2016 Officers Meeting below.
The meeting was fun and full of much information about the great things
going over the next few months.  A limited number of paper copies will be
available at this Monday's populace meeting (2/29/16, 7pm at the Bedford
Library).  I look forward to seeing each of you!

I want to personally take the time to thank each of the officers* for their
time and dedication to the business of the barony.  It is this type of
effort that helps Elfsea rock!

**Note in the notes below that, through natural timing, a great many
positions are coming open.  If you want to be a part of this dynamic team,
let me know.  Elfsea needs you and your talents to continue its success!*

In Service,
Lady Aoife Ruadh inghean Ragnaill
Seneschal, Barony of Elfsea

*BARONY OF ELFSEA- Monthly Officers Meeting*

Date: *2/22/2016*

Time:  *7:00pm*

Location:  *1530 N. Cooper, Arlington*

Meeting called by

Baronial Seneschal

Type of meeting

*Baronial Officers Meeting*

Facilitator /Note taker

Seneschal

Attendees :

*SEN/ EXCH / DFT-SEN / *KM */ *RM */ AM / *A&S */ HSPT / *NP* / CHMB/ CHRN/
*HST */ MOC/ WBM*



*B&B      Others: *K&Q / P&P / V&V    Deputies: Seneschal, A&S      Populace:
5 Members

*SENESCHAL TOPICS *- Lady Aoife Ruadh inghean Ragnaill



*PASS DOWN NOTES / OUTGOING OFFICERS*

*INFO FOR OFFICERS:*

*Knight Marshal, Archery Marshal, A&S, Web Minister, and Exchequer *are
open for applications.



These officers should be creating a set of “pass down” notes for their
replacements.

*The notes should contain pertinent information about how to successfully
run that particular office.  *

*Information should  include:*

*Email of the Central for the Office, Seneschal, and Baron and Baroness.

*Dates of required reports and who receives a copy (emails, titles, etc.)

*Dates of any required/published practices, events, or meetings

*Any Baronial, Regional, or Kingdom level requirements impacting your
office.

*A brief summary of what you did to make the office run smoothly (problems,
solutions, etc.)

*Any other information you feel is pertinent

*NOTES or ACTION ITEMS:  *

Person Responsible

Deadline

*None*







*YOUTH RAPIER / CANCELLED FOR MARCH & APRIL *

*INFO FOR OFFICERS:*

HE Rixende will be away for work during March and April.  Equipment will be
unavailable.  She is willing to authorize someone but the equipment will be
unavailable, so the person would need to provide that.

*NOTES or ACTION ITEMS:  *

Person Responsible

Deadline

*None*







*NOMINATIONS FOR FINANCIAL COMMITTEE *

*INFO FOR OFFICERS:*

Nomination window will close following the populace meeting on 2/29/16.

The Finance Committee will review the nominations and bring them to the
Officers for vote at the March 21st Officers meeting.

*NOTES or ACTION ITEMS:  *

Person Responsible

Deadline

*None*







*OFFICER TOPICS*

*BARON & BARONESS*

HL William &

HL Cassandra

*A& S day on3/27/16 will be sewing Baldrics for War.  The B&B have donated
all the fabric and will allow folks to have one to keep for a $5 donation
to the children’s combat fund—any unclaimed baldrics will be donated to
Elfsea inventory following GW.

*Gulf War banner is needing work… painting, etc.  Lend a hand.

*Youth Rapier equipment may need to be purchased sometime this year.
Finance Committee should expect this as a topic around April for Populace
decision in May.  We want to clear Defender and Coronation.

*Baroness will fill in populace on the go-forward plan for prize
baskets.  Champions
will fill out a “wish list” and be able to choose a la carte from
predetermined items to be supplied by Elfsea Artisans.  Money may not be
spent for a specific person, so everything has to be predetermined before
the event.  The Baroness will work with artisan community to get “I can do
this…” info.  *More detailed information at populace meeting on 2/29th at
7pm in the Bedford Public Library.*

*DFT SENESCHAL*

 Lord Franklin

Sunday 3/28th is the DFT PIP w/the B&B (basically, William and Cassandra
will be at the Tor’s Populace in the Park this Sunday).  The practice held
with TRHs was a huge success and both suited up.

Guardian is at a new Boy Scout Camp and prep for Queen’s Champion is under
way.

*EXCHEQUER*

Lady Eleanor

*OPEN FOR APPLICATIONS* One application has been received and the window
for applications will close soon.  Checks are being cut for the events;
Reports done!  Our exchequer worked with Kingdom & Society to solve an
issue in the spreadsheet.  She lost sleep and hair over it—but it is now
good.

*KNIGHT MARSHAL*

Lord Absolon

*OPEN FOR APPLICATIONS*; put in your application to lead fighters.

*RAPIER MARSHAL*

Duchess Antigone

Full office transition from Don Andreas is complete.  Contact Duchess
Antigone with any questions.

*ARCHERY MARSHAL*

Master Caelin

*OPEN FOR APPLICATIONS*; put in your application to sling arrows.  February’s
valentine’s day practice was not held as there was no response to
inquiry.  This
coming practice is conflicting with Steppes because of their reschedule.

*HOSPITALER*

Milady Yvette

Preparing for April, loaner garb boxes could always use more items in
various sizes.

*NAUTILUS PURSUIVANT*

Lady Meadhbh

Held a heraldic night and it was fun, with Don Andreas at the helm.  “He is
a wonderful teacher and a really super guy.  Our Barony is lucky to have
him.”

*MINISTER OF ARTS & SCIENCES*

HL Jeanne-Marie

*OPEN FOR APPLICATIONS* Elfsea was well-represented at KAS, with HL
Elizabeth de Salisbury and Lady Cecelia being chosen as Gulf War Champion
Alternates.  One application has been received for this position and
position will close soon.  Weekend workshops are super successful.  Lady
Liadan, Deputy MOAS, deserves all credit for creating space for artisan
work and providing the location free of charge.

*CHRONICLER*

Milady Johanna

Going out of town for a week for family emergency; needs all submissions no
later than Wed. 3/24th at midnight in order to get publication out on
time--- however, worked with Central for deadline extension.

*CHAMBERLAIN*

Countess Amelot

*OPEN FOR APPLICATIONS*; “We have stuff.”   Also, put in your application
so that you can be trained for next inventory (2017)

*WEB MINISTER*

HE Sir Alejandro

*OPEN FOR APPLICATIONS* The website is up and beautiful.  If you notice any
mistakes, let him know.

The only two officers who are delinquent in signing in to the web page are
the B&B and Seneschal.  It was determined during the meeting that the
Seneschal was probably (duh!) going to need a tutorial.

*MINISTER OF CHILDREN*

Lady Silvana

“We have children.”  They show up in droves.  We have activities.

*HISTORIAN*

Lady Kaz

*No new information.*



*GUILDS*

*COOKS GUILD*

Master Caelin

2nd Tuesday monthly.  Recent meeting had 1 attendee and included
discussions of menu preparation (i.e., GW) to include allergies,
alternates, and amounts vs. pricing. Few slots left for GW meal plan.

*COSTUMING GUILD*

Lady Silvana

Recently took over guild from Countess Amelot.  Next meeting is Friday, 3/26
th at the house of Lady Silvana.  This is the only time it should conflict
with Scribal.

*SCRIBAL GUILD*

Lady Cecelia

Friday, 3/26th is the next guild meeting.  Unfortunately, there will be no
scribal box at the A&S day due to schedule conflict.

*ELFSEA ACADEMY*

HL Jeanne-Marie

The February class on volunteering was taught by Master Sebastian.  2
Students were able to attend.  The last Academie class of the semester will
be March 7th: Courtly Graces and Behavior in the SCA taught by Sir Daniel
de Bourdon and Mistress Adelaide de Bourbon. Graduation for Academie will
be at Defender and as of this meeting; there will be over 15 graduates and
1 valedictorian.



*EVENT UPDATES*

*ELFSEA DEFENDER*

Lys Liadan & Aine

Coordinators in place.   Four Merchants signed up to vend. Ads complete---
and new volunteers for Lyst Mistress training under Countess Michelle.  The
distinction was made that current champions received their prizes back when
they won, so they will only pass down their regalia/





*CORONATION*

Master Sebastian & Baroness Cassandra

“*We are having a Coronation.”   - HE Cassandra*



Jellystone Park on I-35 in Burleson.  Milady Johanna is running gate. *NO
MERCHANTS

Holding Dirty-Dozen Largesse Tourney (12-pieces); Kings Champion is outside
and there are showers and changing rooms.  This is a day event, but Cabins
and RV hookup available—but when making reservations, make sure you state
SCA so that you don’t pay additional fees… unless you want to.

**All advertisements complete; full-page ad will appear in next Black Star*.

*Other/Additional Notes:*

*GULF WAR!!!*  Countess Amelot, Land Coordinator states that 42 people are
registered to camp with Elfsea—including TRHs.  Huzzah!  We may find out
soon if we get our #1 land choice.
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