[Glaslyn] Accepting bids for events
Chiara Francesca
Chiara.Francesca at gmail.com
Mon Jul 23 19:11:04 PDT 2007
Heh .... well we the Steppes has had its own list of goodies to help
us write bids.
First and formost is a sample bid from Master Philip White that he
gave us to post a year ago. Then after that are lots of links that
go to different ansteorra.org forms and such to help you further. :)
Here is the URL: http://steppes.ansteorra.org/events/
Chiara
On Mon, July 23, 2007 8:08 pm, sca at bmhanson.net wrote:
> Yes, a comparative report is available from the exchequer, just send
> her an email letting her know which event you are interested in
> putting in a bid for. She would also be the person who would have
> any budget information.
>
> Her Excellency Katheryn and I will be putting together a list of
> mentors, one of whom you will work with closely - particularly if
> you have never stewarded an event before (or are even out of
> practice :) ) She and I both feel that it is not in the best
> interests of the barony to put new stewards into a situation where
> they may feel they are being "set up to fail." We want everyone who
> puts in a bid to succeed to the best of their abilities, even more
> so should they be awarded the event.
>
> I am also working on a new Autocrat's Handbook. There is one
> available on one of the websites (I can't remember which one now -
> but am sure someone will post the link for it - Dietrich....) but it
> is 10 years old and does not suit our needs very well. I read
> through the whole thing just this morning so am pretty sure about
> that.
>
> Much of what you are requesting as far as particular information
> regarding an event budget is dependent on the event you want to run.
> 12th Night this next year will be somewhat of a "whole new
> ball-game." Warlord XXXV, being an anniversary year, will also have
> some special requirements/recommendations.
>
> If this comes across as an "I don't want to tell you" post, I do not
> mean for it to. I have only just begun to re-write/update the
> autocrat handbook and as such do not have all the details laid out
> in front of me or even in the front of my head. I would be more
> than happy to speak with you, Jaque, or anyone else regarding this.
> I would also encourage you to talk to some previous autocrats. I
> can recommend HL Katya if you are interested in putting in a bid for
> Warlord XXXV as she was one of the autocrats for Warlord XXX.
> Again, for Twelfth Night this year, I can recommend you contact HE
> Katheryn as she has contact information for the Lysts of Castleton
> autocrat. That is the only other regional event I can think of
> right now. I would recommend speaking with him as he is an "old
> pro" at the regional event planning.
>
> I hope this helps, not confuses. I do hope to have the handbook put
> together before the end of this month (which may not help you at all
> Jaque) and out to the public before Business meeting; although that
> may not work out as well as I hope. If anyone has any
> recommendations on what to include in the book, please let me know.
>
> Margarite
>
>
> Nothing is impossible, only mathematically improbable.
>
>
>> -------Original Message-------
>> From: jack spinks <jlspinks at sbcglobal.net>
>> Subject: Re: [Steppes] Accepting bids for events
>> Sent: Jul 23 '07 18:02
>>
>> For those who might aspire to such an undertaking- would there by
>> chance
>> be available copies of past budgets and actual expenses? Seems
>> like it
>> would improve ones ability to submit a bid if one knew where to
>> get a past
>> budget before scribbling things out on a napkin or kleenex or
>> what-have-you- proposed budget and all.
>>
>> Jaque the Spink
>>
>> _MARGARITE MCBRIDIN <SCA at BMHANSON.NET>_ wrote: Yes, thank you
>> Your
>> Excellency for posting this to the list. You are as timely and
>> efficient
>> as you are beautiful and graceful.
>>
>> Anyone wanting to put in a bid for Warlord XXXV, please remember
>> to send
>> it to me and HE Katheryn. It must also include a budget as well
>> as a theme
>> if you are planning on having one. Remember that Warlord XXXV is
>> an
>> anniversary year and plan accordingly. If you have any questions
>> about
>> putting in a bid, please contact me and/or HE Katheryn privately.
>>
>> Thank you, Margarite
>>
>>
>> > -------Original Message-------
>> > From: Julie Cunningham
>> > Subject: [Steppes] Accepting bids for events
>> > Sent: Jul 23 '07 08:33
>> >
>> > Everyone
>> >
>> > HL Margarite is still accepting bids for Steppes Warlord 35.
>> Deadline is
>> business meeting August 7th. If you have any questions please
>> contact her.
>> >
>> > *********
>> > Please see below in regards to 12th Night, published in the
>> Elfsea
>> Tidings and to be in our Newsletter as well.
>> >
>> > Every Barony is allowed two Kingdom calendar events per year.
>> For many
>> years, Steppes 12th night has been a Kingdom calendar event due
>> to the
>> inclusion of the Kingdom Eisteddfod competition, thereby becoming
>> a
>> Kingdom event. This year in February or March, Steppes was
>> notified by the
>> current titled Bard of the Kingdom that Steppes 12th Night 2008
>> would not
>> be hosting this competition. As a result and after much
>> discussion,
>> Steppes decided to open 12th Night (currently on the Kingdom
>> caledar for
>> January 5, 2008) to the Central Region as a regional event on a
>> trial
>> basis for the calendar year 2008 only.
>> >
>> > Long story short, Steppes 12th Night for 2008 will be Central
>> Regional
>> 12th Night with bids accepted by any and all members of the
>> Region. The
>> understanding is that if your group puts in a bid, you will not
>> be
>> responsible for filling all the jobs with people from your group;
>> the jobs
>> will be parceled out to various groups (who will then fill them
>> with people
>> from their group) within the region who are interested in
>> participating.
>> >
>> > Bids are now open for Central Regional 12th Night. All bids
>> must be
>> accompanied with a budget. Bids will not be accepted without a
>> budget.
>> Bids can be for feast and/or the event.
>> >
>> > Estimated numbers for Steppes 12th night are usually 300 in
>> attendance,
>> but we anticipate slightly more if it is a regional event. In the
>> past, we
>> have budgeted Steppes 12th night to be $3500.00, with at least
>> half of
>> that going to feast. The site can be anywhere in the central
>> region. The
>> most important factor on the site is that it should be no more
>> than
>> $2000.00 and that it has a capacity of 500+ people.
>> Traditionally, Steppes
>> 12th night has not been a big money maker and Steppes has
>> occasionally
>> suffered a small loss.
>> >
>> > Bids are requested ASAP as January 5th is almost upon us, with
>> a
>> deadline of August 31st. The most important factor at this late
>> date is a
>> site. If you have a wonderful site, please contact your seneschal
>> with the
>> information. A site has not yet been secured, so we must make
>> haste. Bids
>> will be accepted from anywhere in the Central Region. These bids
>> should be
>> sent to HG Conal and copied to HG Julia de Montoya.
>> >
>> > Bids should include at least a rough idea of any themes, any
>> planned
>> competitions that you are aware of (Steppes has a garb
>> competition, a
>> table-top trebuchet competition, and a table decorating
>> competition), and
>> a budget. Remember, the budget is a non-negotiable enclosure with
>> your
>> bid. If you have any questions regarding how Steppes has
>> traditionally
>> budgeted 12th Night in the past, please contact HL Margarite
>> (Steppes
>> seneschal) for help.
>> >
>> >
>> >
>> > ---------------------------------
>> > Looking for a deal? Find great prices on flights and hotels
>> with Yahoo!
>> FareChase.
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>> >
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