[Hellsgate] explanations

[Erwin Simmons]

OK, again...lol I am sorry that I misspoke about the process.  Yes, the 
bids go to the Finance Commitee first. Their job being to verify if the 
financial part of the bid is viable and workable with the Strongholds 
available on hand funds. The finance committee does not make the final 
decision on the event itself.  Originally I was quoting from Robert's 
Rules of Order about running a group decision process. I apologize for 
this.  Roberts Rules of Order do not truly work for our type of 
organization,

The process is the Finance Committee only for funding, Can we Fund it? 
After the finance committee then all bids will go to the Populace for a 
open vote.  Copies of the bids will be made available to Populace 
members that wish to see them.  The final vote will be at Novembers 
Populace, copies of the bids will also be available that evening.  
Autocrats be ready to discuss your bids at Populace.
I apologize to one and all for the confusion and miscommunication.
I remain, humbly

Yours in Service
Lord Eric Bentbow
Seneschal   Hellsgate


On 10/7/2013 12:28 PM, Erwin Simmons wrote:
> Ok just to clarify with the decision process. The initial purpose is 
> to get populace members used to putting bids together and familiarize 
> them with the process of organizing and planning of event within the 
> guidance of the group and any possible input from other sources. As is 
> possible in the case of us doing a Baronial or Kingdom event.
> The bid goes to the Finance Committee for decision. If no clear 
> decision is made, then it goes to the Officers, if the Officers cannot 
> decide clearly then the Populace.
> The Seneschal's vote is only in case of a tie, at any particular 
> level. If a Finance Committee member is also presenting a bid then 
> that member must recuse themselves from the committee vote.
>
> Eric
>
>
> On 10/7/2013 8:39 AM, Lady.ysabeau wrote:
>> Thank you for clarifying! It is always interesting to see how other 
>> groups "self-organize".
>>
>> I've seen some groups that don't do a bid process at all. They know 
>> they have an event and at the meeting it is "who will be steward?" 
>> "Who will do feast?".
>>
>> In BG, we ask that bids be submitted prior to the business meeting 
>> and we work with bidders a bit ahead of time. At the meeting, the 
>> bidders present and then the populace votes on the concept. The 
>> financial committee fine tunes details such as site fees after the fact.
>>
>> Inter-group and inter-kingdom anthropology is a fascinating subject. 
>> It is kind of amazing that it is so diverse considering we all 
>> started from a college party in someone's backyard. ;-)
>>
>> In Service,
>> Ysabeau
>>
>> Sent from my iPhone
>>
>> On Oct 7, 2013, at 6:16 AM, Ruiz <ruizhorde at yahoo.com> wrote:
>>
>>> Good morning Hellsgate,
>>> It occurred to me that at this last populace we didn’t
>>> explain something that happened. Us members that have been in for a 
>>> long time
>>> sometimes just go through the paces and sometimes forget to explain 
>>> things.
>>> You saw two bids for our next event, Crucible, handed in.
>>> First, Crucible is our once a year local event and if a member
>>> of the populace would like be the steward, the person in charge of 
>>> the event,
>>> they put in a bid.
>>> The bid is your idea of the event. Crucible has a set theme
>>> that we do every year, it was an idea that one of our members, Liam, 
>>> thought of
>>> when this group just started out and the populace voted to keep the 
>>> theme
>>> always for Crucible. So the bid includes things like, site fee, extra
>>> activities, site token, food, and many other things. I have created 
>>> a bid sheet
>>> for Hellsgate that will be on the web page for members that are 
>>> interested in
>>> bidding for future events. There is a set date that bids need to be 
>>> in by and
>>> this date is firm because there is a lot that needs to be done for 
>>> an event.
>>> Once the bids are turned in, the finance committee meets to review
>>> and discuss the bids. They look at the bids to see which are more 
>>> financially sound
>>> and its profit. They examine the bids very close and look for much 
>>> more than I
>>> am writing here.  The finance committee does
>>> not vote or make the final discussion. Their only job is to make 
>>> sure the bids
>>> are sound. If there is more than one bid that is viable it is 
>>> brought to the
>>> populace for a vote. So yes, you get a voice in the choice of our 
>>> next event.
>>> There is more involved in this process but this is the
>>> basics of the procedure. And if any of you have any questions about 
>>> anything
>>> the group does please feel free to ask, especially if you are coming 
>>> in from
>>> another kingdom or group, as we might do things a little different.
>>> I am going to start trying to put our emails explaining
>>> thing that we do for our newer members. Things like why we do A&S 
>>> night,
>>> the origin and thought behind the tiny tourney, newcomer’s luncheon and
>>> anything else I can think of. All these things have been voted on 
>>> long before
>>> many of our newer members arrived so I think it would wonderful to 
>>> explain
>>> them.
>>> I claim all grammar and spelling errors........
>>>   Mel
>>> _______________________________________________
>>> Hellsgate mailing list
>>> Hellsgate at lists.ansteorra.org
>>> http://lists.ansteorra.org/listinfo.cgi/hellsgate-ansteorra.org
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