ANSTHRLD - Further clarification... unofficial

[Amy Forsyth]

>Adela writes:
>Reports, applications, resignations, and notifications could all be
>sent by e-mail; but good, hard copies would have to to be made and filed.
>
Mari writes:
>If I were a local facing this
>situation, I would write my report in email and send it off.  Then I would
>print out a copy and drop it in the mail.  It doesn't have to look pretty,
>it just has to exist.  Also, I would put a copy in a file folder that goes
>with my local office.  Then, when I hand the office to a successor, they
>(1) have a record of what happened in case they are asked, and (2) will
>have a template to use when they have to write a report.  It's real easy
>when picking up an office to miss a detail of your job.  If you have
>examples to work from, then you are much less likely to miss something.
>

That's exactly what I did with Francois when he was my Regional and I was
pursuivant for Twr Cath.  I also sent a courtesy copy to Sentinal
(Stargate).  That copy was a hard copy because the herald either didn't
want to, or couldn't  receive it via e-mail.


Timothy writes:
>I realize and accept that there are needs to keep paper copies of
>things.  So why not simply state that it is between you and your
>upline whether or not you allow an email'ed report?  That way your
>Regional (let's say for example) can decide wether or not he wants to
>be bothered with printing out copies (or is capable of) in exchange
>for the convinience to him of having it in an easily editable form.

I have to agree with Timothy.  As long as the Local files a hard copy and
the Regional is willing to print out and file a hard copy (and both
actually do it), then there shouldn't be a problem with e-mailing reports.
The regionals just have to know that their higher-up doesn't want e-mailed
reports.

Also, snail mail doesn't guarentee that something will make it into the
files.  Some of the Stargate people may remember my angst when several
submissions went missing for about 6 months (even with a postcard being
returned).  Turns out they were buried under a large stack of papers.  If
the person is going to be responsible enough to file away snail mail,
they're going to be responsible enough to make a printout and file it away
too.  

Adela


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