[ANSTHRLD] Procedure for transfering arms
Tim McDaniel
tmcd at panix.com
Tue Apr 8 11:59:28 PDT 2008
One more note:
From Laurel: Society Chronicler Policy
In the President's Report of the January 2008 Board meeting there
appeared an amended policy regarding publication of personal
information on the Internet. This reads, in part, "Personal
information will not be published on any SCA-recognized Internet
site without first gaining permission from the individuals
involved. The single exception for the use of the correlation of
modern name to society name would be in the reporting of corporate
documents, such as the board minutes. Permission must be received
in writing - email is acceptable.
For the purposes of this policy, personal information includes the
following. Permission to electronically publish the contact
information of an individual is in effect until the same
individual revokes permission.
Correlation of modern name to Society name
Home or work address
Phone numbers
Personal email address"
Since the submission process involves a lot of personal
information appearing on web sites, I inquired of the President of
the SCA how this (not new, but a restatement of existing policy)
affects us. His response was, in part, "my interpretation is that
use of the submission process constitutes permission to allow your
name and personal information to be filed as all others
are. Further, again, with OSCAR, use of the system can constitute
permission."
However, occasionally modern names will appear in a Letter of
Intent that are not the names of current submitters, especially
(though not exclusively) in letters of permission to
conflict. Unlike a submission dealing with a legal name allowance,
someone granting permission to conflict is unlikely to assume that
their legal name will be connected publicly with their SCA
name. The roster and comments are password protected, but the LoIs
are not. Submissions heralds should therefore make sure that such
connections of legal and SCA names do not appear on LoIs. A
reminder to this effect has already been posted on OSCAR.
Principal Heralds and others should be aware of this regarding any
personal information displayed or referenced on their Kingdom
College of Heralds web sites, and talk to their Kingdom Chronicler
if any questions arise.
<http://heraldry.sca.org/loar/2007/11/07-11cl.html>
Therefore, if a transfer makes it into the internal commentary system
or onto OSCAR (the external system), it's OK to quote transfer and
acceptance letters (or letters of permission) verbatim EXCEPT THAT THE
REAL NAMES MUST BE OMITTED, and any other personal information other
than the SCA name and the item(s) being manipulated.
Daniel de Linccolne
--
Tim McDaniel, tmcd at panix.com
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