[ANSTHRLD] Procedure for transfering arms

[Tim McDaniel]

One more note:

     From Laurel: Society Chronicler Policy

     In the President's Report of the January 2008 Board meeting there
     appeared an amended policy regarding publication of personal
     information on the Internet. This reads, in part, "Personal
     information will not be published on any SCA-recognized Internet
     site without first gaining permission from the individuals
     involved. The single exception for the use of the correlation of
     modern name to society name would be in the reporting of corporate
     documents, such as the board minutes. Permission must be received
     in writing - email is acceptable.

         For the purposes of this policy, personal information includes the
         following. Permission to electronically publish the contact
         information of an individual is in effect until the same
         individual revokes permission.

             Correlation of modern name to Society name

             Home or work address

             Phone numbers

             Personal email address"

     Since the submission process involves a lot of personal
     information appearing on web sites, I inquired of the President of
     the SCA how this (not new, but a restatement of existing policy)
     affects us. His response was, in part, "my interpretation is that
     use of the submission process constitutes permission to allow your
     name and personal information to be filed as all others
     are. Further, again, with OSCAR, use of the system can constitute
     permission."

     However, occasionally modern names will appear in a Letter of
     Intent that are not the names of current submitters, especially
     (though not exclusively) in letters of permission to
     conflict. Unlike a submission dealing with a legal name allowance,
     someone granting permission to conflict is unlikely to assume that
     their legal name will be connected publicly with their SCA
     name. The roster and comments are password protected, but the LoIs
     are not. Submissions heralds should therefore make sure that such
     connections of legal and SCA names do not appear on LoIs. A
     reminder to this effect has already been posted on OSCAR.

     Principal Heralds and others should be aware of this regarding any
     personal information displayed or referenced on their Kingdom
     College of Heralds web sites, and talk to their Kingdom Chronicler
     if any questions arise.

<http://heraldry.sca.org/loar/2007/11/07-11cl.html>

Therefore, if a transfer makes it into the internal commentary system
or onto OSCAR (the external system), it's OK to quote transfer and
acceptance letters (or letters of permission) verbatim EXCEPT THAT THE
REAL NAMES MUST BE OMITTED, and any other personal information other
than the SCA name and the item(s) being manipulated.

Daniel de Linccolne
-- 
Tim McDaniel, tmcd at panix.com