[ANSTHRLD] From Laurel on the Oct 2011 LoAR

[Jennifer Smith]

(There's other stuff too, but this one I want to make sure everyone
hears about!)

>From Laurel: Request for Applications

Shauna wishes to give up the Ragged Staff office. This is the intake
clerk for Wreath, Pelican and Laurel. The job description is below. If
you are interested, please send a letter of interest to
laurel at heraldry.sca.org, wreath at heraldry.sca.org and
pelican at heraldry.sca.org. This position will be open until at least
Wednesday, February 1, 2012.

Ragged Staff job description:

Skill requirements: the ability to manage and meet rolling deadlines;
close attention to detail; basic computer skills including word
processing, email, file uploads and downloads; basic knowledge of
heraldry and the heraldic submissions process; basic knowledge about
alphabetization including special characters from foreign languages;
the physical ability to manage packets of paper.

Other requirements: a secure mailing point for incoming and outgoing
packets (either at home or a Post Office box) which is accessible on a
frequent basis (at least a couple times a week); a stable high-speed
Internet connection and reliable email; space to store 6-8 standard,
5-drawer filing cabinets (either at home or in a storage unit) which
is accessible year-round on at least weekly basis; space to keep some
office supplies, the in-submission paperwork which needs immediate
access, and a scanner. As noted above, if a Post Office box or a
storage unit for the filing cabinets are necessary, the Laurel office
will reimburse for those costs.

Other ways you could be awesome: availability two weekend days a month
to attend Pelican and Wreath's meetings online; a deep and abiding
love of process flow; more computer skills; a talent with automation.

It should be expected that this job involves ongoing, frequent
correspondence (both paper and email) and processing of paperwork.

This job involves:

Monitoring OSCAR for new Letters of Intent

Receiving paper packets of submissions from submissions heralds

Receiving scanned packets of submissions from submissions heralds

Monitoring payment plans for submissions (no actual money contact)

Updating tracking charts for Letters of Intent regarding packet and
payment receipt

Contacting submissions heralds about missing/late packets and payments

Reporting to the Submissions and Principal Heralds lists on the status
of packets and payments

Processing submissions forms (such as stamping with dates and results,
making file folders)

Matching incoming submissions with existing folders in the files if necessary

Noticing when things don't match up in the process, paperwork, etc.

Sending a monthly packet to Wreath with Wreath's copy of the armory paperwork


-Emma