[Loch-Ruadh] August's Populace Meeting Notes

Thora Olafsdottir thora_olafsdottir at att.net
Fri Aug 7 05:31:17 PDT 2009


Thank you for posting this to the list.  It's nice to be know whats up even if you can't make it.

Thora O.


________________________________
From: Cat <fem_cat at yahoo.com>
To: Shire Of Loch Ruadh <loch-ruadh at ansteorra.org>
Sent: Thursday, August 6, 2009 1:32:35 PM
Subject: [Loch-Ruadh] August's Populace Meeting Notes


For those who couldn't be at populace. I just hope this formats correctly. LOL


Lady Kat the BlackHearted
Shire of Loch Ruadh, Deputy Seneschal
Kingdom of Ansteorra


========================================================







Populace Notes  8/5/2009

Officer’s Reports
-    Fighter Practice for September has been moved to Saturday Sept. 12th due to 
    Labor Day Weekend and the Gate Trip
-    Archery Practice has been moved to Sunday Sept. 13th for the same reasons
-    Bice reported that no funds have come in or gone out. Current balance is $2134.53

Gate/Land Trip – Labor Day Weekend
-    Current Gate Fund Balance $170.35
-    Fundraiser – raffle items to be photographed and posted online for viewing by Caerell. 
    Kat will take pics and send them to him asap. We currently have $111 raised from the raffle (total after populace).
-    Travelers List:  Kaz, Robert, Alric, Dad, Miriam, Kelly, Padraig, Terrence and…? 
    Duckie is checking his work schedule to see if he can go too.
-    Materials and equipment pickup to be done Friday before the majority arrives, Alric brought a 
    breakdown of basic supplies needed and cost of those supplies based on the prices 
    in Hattiesburg, needed MINIMUM amount is $335.77
-    Because of the low funds in the Gate Fun coffers it was pointed out that gas 
    reimbursement will not be an option for this trip
-    
Event Bids- Individuals should submit a Request for Date form (Bid for Kingdom Event) along with their 
    event bid... the bid itself can be the freeform format we usually use, description of event and proposed budget

Yule Revel Bids
-    Will be “Shire of Loch Ruadh’s Yule Revel at Dragonsfire Tor”
o    DFT’s Titled Artisan Competition and fund-raising raffle
o    Our Titled Bard Competition and OOPS A&S competition
-    Event Bids close at September Populace
-    Already have site (same as last year) Oakdale Park, Cost $305 for all Day Friday and Saturday 
    with kitchen use on Saturday, we suggest autocrats consider this as your site however it is not required
-    Feast – Pot luck or served? Potluck is suggested
-    Those turning in bids should provide a proposed event announcement
-    A named  liason from DFT is strongly suggested
-    When turning in your bid be sure to have the following: Freeform event bid with activity 
    descriptions, budget, etc. Also be sure to include the Request for Date form AND YOUR PROPOSED 
    EVENT ANNOUNCEMENT. The ad will need to be turned in ASAP in order to get it into the BlackStar in time.
-    DFT will be comping their champions in to gate if permitted
-    Floria has agreed to do the painted site tokens (DFT would like 20 painted if possible, LR needs 
    to decide how many they will need painted)
-    Autocrats are asked to consider:
o    Does the autocrat wish to do the table decorating contest? If yes, will it be coordinated by DFT or LR?
o    Does the autocrat wish to have a banner contest? DFT has stated they are not interested in sponsoring it this year.
o    How many site tokens will we need? Painted and non-painted


Loch Ruadh 2010 Event Bids
-    Will close at September Populace, winning bid announced at October Populace
-    October 22-24, 2010 date and the Middlefaire site are strongly suggested, Date and 
    site have been reserved. Cost of Middlefaire site for entire weekend : $300
-    Could be Lughnasad, or completely new event.

Fian Ruadh
-    Aingeal is present captain but was at Pennsic. She will set up a meeting date/time and format for 
    voting in the next Fian Ruadh commander after speaking to the current Fian Ruadh fighters 

Officers Meeting Topics to be Discussed on August 19th

MoC  (Minister of Children)– do we want/need one?
-    Will be discussed further at Officer’s Meeting this month.  Anyone who 
    wants to address the question should be there.
-    Recommendation will be presented at September Populace for a vote.

Demo Coordinator
-    Will be discussed further at Officer’s Meeting.  Anyone who wants to address the question should be there.
-    Recommendation will be presented at September Populace for a vote.
-    Deputy position under the Seneshal


Making Loch Ruadh’s Event Winners Titled Positions, for 
example “The Titled Chivalric Champion of the Shire of Loch Ruadh”


Upcoming Events Calendar Events:


Steps Artisan/Elfsea Baronial  is August 15th

    Site opens at 8am and classes begin at 9am and Site fee is listed on their website.
    It was suggested that anyone wishing to turn in an event bid take the autocratting classes, the event bid classes etc. 










Kats Notes:

Eleanor donated a “bunch of beads” to the Shire to be made into necklaces etc.  
Caterina has suggested that we do this on August 11th at the Needleworker’s meeting.

Regarding Yule Revel, we would like to encourage the autocrats to keep this event as close 
to DFT’s version as possible. Work with them closely, ask for help and advice, and remember that 
this is an event they have worked hard to make popular.  



      
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