[Namron] Populace Meeting Notes 8/02/11

[Vallie Copley]

If there are any corrections that need to be made, please include me in 
the reply so I can keep a corrected copy for my records.

  YIS,

Margherita

Namron Seneschal


Namron Populace Meeting 8/02/11
West Wind Unitarian Universalist Congregation

Meeting began at 7:30pm

*Baronessa: *Why are we not in garb? At our last officers meeting, we 
made it optional for everyone to dress up. We discussed that it may be 
nice to once a quarter to have a potluck and have everyone to dress up. 
Barone Orlando is in El Paso and he hopes to skype in, but tonight he is 
in a class and is unable to do so. We have water wars this Saturday, at 
Twin Lakes in Shawnee; bring bathing suits, chairs, and side dish. We 
will have the trebs out to play in the water. There will be a Storm 
meeting Monday August 8^th at 7pm at the Hidden Castle. Laurels Prize 
Tourny is closely approaching, and are still needing some volunteers 
that Lady Antonia will discuss later.

*Seneschal: *Chronicler position is open; send applications to HE 
Caterina, NR Chronicler and myself. We have a new rapier marshal, Lord 
Lorenzo; new Hospitaler, Lady Afsenae and new treasurer Lady Kathryn, 
which Lady Kathryn will be taking over after Laurels Prize Tourney, 
Adena and Kathryn, will work together on the reports. We are now 
accepting bids for Beltane; send them in to Their Excellencies and to 
myself. We are also looking for someone to be Med Faire Coordinator, 
anyone interested send an email to Their Excellencies and myself or talk 
with us. We have Inventory day August 13^th at 8am, hopefully it will 
take just a few hours so we will not be in the heat that long. Anyone 
who has anything that belongs to the Barony you have the chance to bring 
it back on this date, so it can be accounted for. Or you can bring a 
list of what you have (such as archery target butts) so we can keep 
track of it. So come out and help, so we will not be out there that 
long. There were not that many officers at the officers meeting, but 
here is what they reported: *Treasurer: *I will continue as the 
treasurer until after Laurels Prize Tourney, that way we can do the 
report together. Kathryn will do Protectorate by herself, with me if she 
needs any assistance. End of October will be the 3^rd quarterly report 
due. At the end of May we had $6,509.65 as our checking account balance. 
*Vincenti: *can you let us know how much is left in each of the 
officers' budget? *Adena: *yes I will have the figured and listed before 
I step down. *Rapier: *having a lot of weather issues, the practices 
have been hot, but we still have a lot of people coming out and getting 
new authorizations done. *Archery: *have been keeping the barony safe by 
not having practices since it has been over 100 degrees, that's too hot 
to risk anyone's health, so as soon as the temperature comes down below 
100 we will start up again. *Barone: *is it a possibility that we may be 
moving where practice is held? *Vincenti: *yes it is a possibility, but 
nothing is confirmed yet, there is still some work to be done, but it is 
a good-sized area and plenty of room for the targets and having enough 
room for safety. The new location we are looking at is 48^th and 
Tecumseh here in Norman. It would be a lot closer and possibly help with 
improvement of attendance. *Not Present at Officers Meeting: *Herald, 
Chivalric Marshal, Chronicler, Webminister, Hospitaler, A & S Minister, 
MOC. *B & B: *Red tape went well and so did the B & B retreat. We 
received lots of ideas on helping the barony, one of those ideas was to 
have a "hat pass" at the Pop meeting and once we get enough money 
raises, we can give away a scholarship for a membership. Another idea 
was making it optional for the officers to wear garb at Pop meeting, 
with the temperatures and such it may be easier of everyone if we did 
not require them to wear garb. But still have Garb and Grub from time to 
time, like every quarter. This is Lord Jacq's last officer's meeting as 
a local officer; he has accepted the position of Northern Regional 
Rapier Marshal. Lady Kathryn is our newest officer as the Treasurer. We 
are still waiting to hear about the Hospitaler, but we had two 
applicants. We have Laurel's Prize Tourney coming up, also Water Wars, 
Protectorate and also Northern Regional Fighter Practices. I feel that 
every officer has a responsibility to be Hospitaler-to talk up the 
SCA-and everything that we do. Our Barony is doing well, I am very proud 
of everyone. Other baronies have trouble getting anything done in their 
baronies. Keep up the good work. That is the end of officer reports from 
previous meeting, but I will talk about the Region Reorganization after 
everyone else has spoke. We will also be having the Protectorate 
Planning meeting following Pop tonight.

*Herald: *Have been working on the office, I am hoping to have 3 
submissions this week to send in.

*Rapier Marshal: *We are back in Sellers Center at 7pm on Tuesdays, so 
we are indoors again. We have been averaging 10-12 people at the 
practices. I have two new deputies Katie and Taylor and they hold an 
unofficial practice on Fridays around 6-7 pm at their house. There is a 
facebook list called "Salle de Storm" where any information about the 
unofficial practice is.

*Chivalric Marshal: *not present

*Chronicler: *not present

*Webminister: *not present

*A & S Minister: *not present

*MOC: *not present

*Lady Antonia: *We still need some volunteers for Laurel's Prize 
Tourney. We need a parking attendant, the parking is residential and 
there is a church across the street that we can use, but it would be 
helpful if I had someone who was willing to direct people to where they 
can park, we will have some signs. I also need someone who is willing to 
be nastycrat. We have 2 single bathrooms at this venue. So I will need 
someone who can police the bathrooms and keep them stocked with paper 
towels and toilet paper. We will be having set up at 7am on Saturday 
morning, so if anyone is available that will be great. We will be 
putting the Baronial tent up outside because a couple of the 
participants need outside. We have a new sideboard coordinator and it is 
HL Matthias. He will be coordinating our sideboard, so contact him with 
what you would like to donate.

*Seneschal: *The Northern Regional Seneschal Maitre Etienne sent out an 
email to all the local seneschals asking us to get feedback from our 
Populace concerning the regional reorganization that the Kingdom is 
discussing at this point. I have listed how the proposed reorganization 
is going to be. Please send any feedback that anyone has to either 
Maistir Tadhg or myself. If you want to have a voice in this, this is 
the way to do it. The Kingdom Seneschal would like all responses by the 
15^th of August, so that is why they are having us speak to our Populace 
and stress the need to get feedback on how you feel about the 
reorganization. Please be courteous with comments as we don't want to 
offend anyone.

meeting ended 8 pm

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