[Namron] treasurer office

KATHRYN GORDON gordon-kathy at att.net
Mon Jan 13 14:40:14 PST 2014


As everyone should know I
will be stepping down as Treasurer/Exchequer in September-October of
this year.  Anyone who is interested in becoming my deputy and would
like to put in for Treasurer I have included the SCA rules to hold
this office.  I am at most populaces, and open A&S on Monday
nights at the Cleveland County Fair grounds if you would like to do
some training.

II. STATED RULES TO HOLD
OFFICE 

The following are the
stated rules for holding the office of Chancellor of the Exchequer.
Any additional training or experience is a plus, but not necessary to
the satisfactory performance of the office‘s duties. 

A. Membership 
You must be, and remain,
a paid national member of the SCA or an affiliated organization in
good standing. (SFP II.A) 

B. Age 
You must be at the least
the age of majority in your place of residence.-The Kingdom Exchequer
approving must know your age before approval. (CP II.C.2) 

C. Access 
You must receive your
Kingdom‘s newsletter at your place of residence. This is to ensure
that you have access to any news, changes in Kingdom Law, and changes
to policy or procedure distributed via the Kingdom Newsletter. If you
don‘t hold a national membership that includes a Kingdom Newsletter
(like Associate or Family), someone else at your home must. (Corpora
I.D.2, VII.K.3) 

D. Approval 
You must be acceptable to
the Crown and Kingdom Exchequer. The Crown and the Kingdom Exchequer
sign the warrants for Exchequers within that Kingdom, including
Deputy Kingdom Exchequers. (Corpora VII.K.1) 

E. No Other Offices 
You must not also hold
the office of Seneschal of a branch or Guild principal of a guild
unless you have a written variance from the Kingdom Exchequer. (SFP
III.B) It is strongly suggested that you not hold any other office in
your kingdom. This office entails significant responsibilities.
Holding other offices may become too much work, or create a conflict
of interest. 

F. Separate Place of
Residence 
You must not live at the
same address as any other signatory on the accounts you manage. (SFP
II.D) 

G. Non-Royalty 
Royalty (King, Queen,
Prince, Princess, Heir, or Heiress) may hold no other office during
their reign. (Corpora IV.G.8)  Royalty may not be listed as
signatories on any account. (SFP II.F) Royalty is defined as
Sovereign, Consort, or Heir. This means that Kings, Queens, Princes,
Princesses, and Principality Heirs may not be a signatory on any
Society account while they are so titled. If you, as an Exchequer,
are entering a Crown tournament, you should have designated a
successor who is acceptable to the Kingdom Exchequer and the Crown
and ready to serve. If you win, then you can transfer the office in
an orderly fashion, and immediately remove your name from all
accounts that list you as a signatory. 

H. Non-Landed-Baronage 
Non-Landed Barons and
Baronesses (also known as Court Barons and Baronesses) may be
Exchequers. Territorial Barons and Baronesses may not be Exchequers
(Corpora V.B.4). 

III.  ADDITIONAL
REQUIREMENTS TO HOLD OFFICE
A. Responsibility 
You must be willing to be
responsible for the financial activity of your branch, including but
not limited to: 

 Receiving and
disbursing funds as approved by Society and Kingdom Policy and the
branch Financial Committee; 
 Denying funds for
improper and unapproved expenses; 
 Keeping accurate
records of the branch‘s assets and accounts; 
 Keeping track of and
maintaining the branch‘s non-cash assets; 
 Communicating
frequently with the Kingdom exchequer; 
 Communicating as
needed with the branch Seneschal, and 
 Submitting and
publishing required financial reports as they come due. 

These requirements are
listed so that only those who want the job will take it. People who
don‘t want the job usually don‘t do very well for very long. Both
the Request for Warrant form and the Financial Warrant Form have a
list of responsibilities included. Anyone taking this office needs to
be aware of these responsibilities, and accept them willingly. 

B. Neutrality 
You must be willing to
work with people, no matter who they are, and stay out of personality
conflicts. No one gets along with absolutely everyone else all the
time, but you must be willing to at least be civil with everyone.
Money can be a political tool if used improperly, and we must
minimize opportunities for accusations of "playing favorites"
with the money. 

C. Willingness to Learn
and Follow the Rules 
You must be willing to
learn and understand the policies and procedures for financial
accounting used by the Society and your Kingdom, and willing to teach
them to your deputies and successor. 
This is to encourage
everyone who takes this office to know how to perform the duties
required by this office, and to pass that knowledge on to their
successors. Handbooks, even this one, are no substitute for
one-on-one teaching. The person who is responsible for enforcing the
rules must also know the rules. 

D. Training 
Some Kingdoms require
that a class be taken before a warrant may be issued. Contact your
Kingdom Exchequer for more information.
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