<html><body><div style="color:#000; background-color:#fff; font-family:times new roman, new york, times, serif;font-size:12pt"><div align="CENTER" style="margin-bottom: 0in">Financial Policy – SCA –
Barony of Namron</div><div align="CENTER" style="margin-bottom: 0in"><br>
</div><div align="CENTER" style="margin-bottom: 0in"><br>
</div><div align="JUSTIFY" style="margin-bottom: 0in"><b>Article I. Financial
Policies, Accounts and Financial Committee</b></div><div align="JUSTIFY" style="margin-bottom: 0in"><br>
</div><div align="JUSTIFY" style="margin-bottom: 0in"><i>Section
1.01 Inclusion of Kingdom and Corporate Financial policies.</i>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in">With
the exception of any specific policies spelled out below, all
financial policies of the Barony of Namron follow the Society of
Creative Anachronism and the Kingdom of Ansteorra financial policy
documents. The most recent versions of these policies are available
on the Kingdom of Ansteorra website via this url (valid as of
11/5/08); <a href="http://treasurer.ansteorra.org/documents.php">http://treasurer.ansteorra.org/documents.php</a></div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in"><i>Section
1.02 Account signatories</i>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
(a) The signatories on the Baronial checking account shall consist of
the following: the Seneschal, the Exchequer, the Baron or Baroness
(only one), regional exchequer, the kingdom exchequer.</div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
(b) No two financial committee members shall share the same address
or have a close familial relationship.</div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
( c) Votes are calculated based on Majority.</div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
(d) All expenditures (besides annual budget) over $500.00 will need
to be taken to the populace for a vote</div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;"><b>Article
II. Annual Budgets</b></div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;"><i>Section
2.01 Pre-approval of budgeted expenses</i></div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
All expenditures in the annual budget are estimates, not commitments
of approvals, and must be pre-approved prior to any purchase.</div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;"><i>Section
2.02 Budget deadlines</i></div><div align="JUSTIFY" style="margin-bottom: 0in;"><br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">(a)
The annual budget for the following year should be approved by
meeting of the financial committee by no later than October 31<sup>st</sup>.
Current officers need to submit a proposed budget. If the proposed
budget is not accepted, then amendments will need to be made and the
budget resubmitted.</div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">(b)
Final annual budgets are due to Kingdom by November 30<sup>th</sup>.</div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;"><i>Section
2.03 Dedicated Funds</i></div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
(a) All dedicated funds shall have a secondary use of reverting back
to the general fund.</div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
(b) This secondary use shall go into effect only if the primary
purpose of the fund is determined to no longer be a need or not
possible to fulfill.</div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;"><b>Article
III. Expense Reimbursement and advance.</b></div><div align="JUSTIFY" style="margin-bottom: 0in;"><br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;"><i>Section
3.01 Expense Reimbursement </i>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
(a) Non-Budgeted expenses must be reviewed and approved by the
financial committee prior to the funds being spent.</div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
(b) Baronial funds may not be spent on the say so of a single
member of the financial committee or officer corp.</div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
( c) Financial Committee approval for non-event related expenses will
expire after 60 days from the date the requester is notified of
approval. Exceptions may be made by the Exchequer if a good and
sufficient reason is presented for exceeding the 60 day limitation.</div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;"><i>Section
3.02 Expense Advancements</i></div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
(a) For event related advances you have 21 days from the close of
the event to provide receipts and refund totaling the amount of the
advance.</div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
(b) For non-event related advances you have up to 60 days from the
date of the advance, but not to exceed 30 days from date of receipt
or invoice to provide receipts and refund totaling the amount of the
advance.</div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;"><b>Article
IV. Events</b></div><div align="JUSTIFY" style="margin-bottom: 0in;"><br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;"><i>Section
4.01 Event Budget Planning</i></div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
(a) A preliminary budget must be submitted with every event bid.
Upon being awarded an event, each event steward must submit a
complete budget to be approved by the financial committee prior to
any expenditure for that event.</div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
(b) We should attempt to make a profit on all events. Even as a
worst-case scenario, event budgets should plan to make a profit
assuming minimum attendance. These numbers are to be stated in the
event budget.</div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
( c) Chosen event stewards MUST spend no more than the approved
budget. Any anticipated overages must be approved by the financial
committee and an adjusted budget approved.</div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;"><i>Section
4.02 Multi-Group events</i></div><div align="JUSTIFY" style="margin-bottom: 0in;"><br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
(a) The financial committee's of both groups must review and approve
the budget for the event.</div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
(b) One group will be the principal financial group. The principal
is responsible for all event expenditures and reimbursements checks.
After the joint event the NET income will be divided amongst the two
groups evenly. If a NET loss is incurred then the non-principal
group will reimburse the principal group for half the NET loss.</div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;"><i>Section
4.03 Gate Policies</i></div><div align="JUSTIFY" style="margin-bottom: 0in;"><br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
(a) Comp Lists</div><ol>
<ol type="I">
<li><div align="JUSTIFY" style="margin-bottom: 0in;">
The comp list for any given event shall include. But is not
necessarily limited to:</div>
<div align="JUSTIFY" style="margin-bottom: 0in;">
</div>
</li></ol>
</ol><ol>
<li><div align="JUSTIFY" style="margin-bottom: 0in;">
Every Event</div>
<ol>
<div align="JUSTIFY" style="margin-bottom: 0in;">
a) Any reigning Royalty (throughout the Known world) Feast and
site are comped</div>
<div align="JUSTIFY" style="margin-bottom: 0in;">
b) One member of the entourage for each Royal attending. site
to comped</div>
<div align="JUSTIFY" style="margin-bottom: 0in;">
c) Any dependent children of any reigning royalty. Feast and
site are comped.</div>
</ol>
</li>
</ol><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
2) Beltane.</div><div align="JUSTIFY" style="margin-bottom: 0in;">
Any current Champions (Archery, A&S, Bardic, Thrown Weapons,
Brewing, Protector, Rapier) will be comped Feast (if there is
one) and site.</div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
3) Protectorate</div><ol>
<ol start="3">
<div align="JUSTIFY" style="margin-bottom: 0in;">
Any current Champions (Archery, A&S, Bardic, Thrown
Weapons, Brewing, Protector, Rapier)will be comped Feast (if
there is one) and Site.
</div>
</ol>
</ol><div align="JUSTIFY" style="margin-bottom: 0in;">
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
(b) Checks</div><ol>
<ol type="I">
<li><div align="JUSTIFY" style="margin-bottom: 0in;">
All checks written to the Barony need to have the signers' valid
phone number and driver's license (or state-approved id) number
printed or written on the check.</div>
</li><li><div align="JUSTIFY" style="margin-bottom: 0in;">
If a check is returned for not-sufficient funds, the Barony
reserved the right to refuse that form of payment at future
events. There is a processing fee of $25 on ALL returned checks.</div>
<div align="JUSTIFY" style="margin-bottom: 0in;">
</div>
</li></ol>
</ol><div align="JUSTIFY" style="margin-bottom: 0in;">
( c) Family Max pricing</div><ol>
<ol type="I">
<li><div align="JUSTIFY" style="margin-bottom: 0in;">
The event steward will set the family maximum price as equal to
the site fee of three adult site fees unless discussed with
seneschal, exchequer and Baron or Baroness prior to the event.</div>
</li><li><div align="JUSTIFY" style="margin-bottom: 0in;">
This wording must be placed in all event announcements and be
visible at gate:”<u>The family maximum price only covers a
maximum of two adult of the same household and their legal minor
children</u></div>
</li></ol>
</ol><ol type="i" start="500">
<div align="JUSTIFY" style="margin-bottom: 0in;">
</div>
<li><div align="JUSTIFY" style="margin-bottom: 0in;">
Disputes</div>
</li></ol><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><ol>
<ol type="I">
<li><div align="JUSTIFY" style="margin-bottom: 0in;">
Any dispute of gate policies may be appealed to the gate
coordinator.</div>
<div align="JUSTIFY" style="margin-bottom: 0in;">
</div>
</li><li><div align="JUSTIFY" style="margin-bottom: 0in;">
The Exchequer must RECEIVE request for refunds in writing
postmarked or e-mailed no later than up to fifteen days before the
date of the event, and should include the same information in your
request as you included in your registration form. All requests
are processed at the discretion of the Exchequer and the Autocrat,
and only for serious situations that would result in someone not
attending the Event. There is a processing fee of $5 on ALL
refunds. All refunds are given by check never by cash.</div>
</li></ol>
</ol><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><ol>
<div align="JUSTIFY" style="margin-bottom: 0in"><font size="3"><b>(III)
Important Items to Be Aware Of</b></font></div>
<ol type="I">
<ol>
<div align="JUSTIFY" style="margin-bottom: 0in;"><font size="3">Minors
(age 17 or under) without parents or court appointed legal
guardians will not be admitted.</font></div>
<div align="JUSTIFY" style="margin-bottom: 0in;"><font size="3">Pets
are not allowed.</font></div>
<div align="JUSTIFY" style="margin-bottom: 0in;"><font size="3">Once
you leave troll there are no refunds.</font></div>
<div align="JUSTIFY" style="margin-bottom: 0in;"><font size="3">Reservations
are not transferable</font></div>
</ol>
<div align="JUSTIFY" style="margin-bottom: 0in;">
</div>
</ol>
</ol><div align="JUSTIFY" style="margin-bottom: 0in;">
(e) Receipts will be issued if requested.</div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
<i>Section 4.04 Expense Reimbursements</i></div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">(a)
Only pre-approved event expenditures are eligible for reimbursement.
Receipts are required for any reimbursement to be given.</div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
(b) During an event, the event steward has the authority to
authorize emergency event expenditures, but only to the amount of the
events' previously approved miscellaneous budget. Expenditures above
that amount can be submitted to the financial committee for approval
on a case-by-case basis.</div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
( c) All request for reimbursement must be in the hand of the
exchequer within twenty-one days of the last day the event was held.</div><ol>
<ol type="I">
<li><div align="JUSTIFY" style="margin-bottom: 0in;">
Clear scans or faxes of receipts are acceptable to meet the
reimbursement deadline with prior approval by both the exchequer
and seneschal. In this case, the original receipt must be given
to the exchequer by the next business meeting.</div>
</li></ol>
</ol><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
(d) After the reimbursement period has passed, all non reimbursed
expenses are treated as a donation to the Barony and the full balance
of all advances, less receipts submitted, immediately become a
receivable due to the Barony to be paid by the next official business
or baronial meeting.</div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><ol>
<ol type="I">
<li><div align="JUSTIFY" style="margin-bottom: 0in;">
In extreme circumstances only, the reimbursement period may be
extended by approval of both the seneschal and exchequer.</div>
</li></ol>
</ol><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
(e) Only the seneschal may sign contracts or make business
agreements in the name of the group. Agreements made by anyone else
will be considered void and non-binding.</div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
(f) Gas reimbursement for SCA business is allowable with prior
approval and as long as the stated policy in the Chancellor of the
Exchequer Branch Officer's Reference Handbook.</div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
<i>Section 4.05 Prizes</i></div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
(a) Pass-down prizes for Namron titled competitions are Baronial
assets and the responsibility of the winner until the next
competition. Original and upkeep costs are expensed as capital, not
event.</div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
(b) Take-home prizes are event expenses and become the property of
the recipient.</div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
<b>Article V. Financial Audits</b></div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
<i>Section 5.01 Audit Requests</i></div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
See Kingdom Law</div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
Approved on October __, 2013</div><div align="JUSTIFY" style="margin-bottom: 0in; border-style: none none solid; border-bottom-width: 1pt; border-bottom-color: rgb(0, 0, 0); padding: 0in 0in 0.03in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
Caterina Giovanni (Kirsten Pupek) Baroness</div><div align="JUSTIFY" style="margin-bottom: 0in; border-style: none none solid; border-bottom-width: 1pt; border-bottom-color: rgb(0, 0, 0); padding: 0in 0in 0.03in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
Kersten Merilainen (Sara Day) Seneschal</div><div align="JUSTIFY" style="margin-bottom: 0in; border-style: none none solid; border-bottom-width: 1pt; border-bottom-color: rgb(0, 0, 0); padding: 0in 0in 0.03in;">
<br>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
Kathryn atte Unicorn (Kathryn Gordon) Exchequer</div><div align="JUSTIFY" style="margin-bottom: 0in; border-style: none none solid; border-bottom-width: 1pt; border-bottom-color: rgb(0, 0, 0); padding: 0in 0in 0.03in;">
<br>
</div><div>
</div><div align="JUSTIFY" style="margin-bottom: 0in;">
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