<div dir="ltr"><p class="MsoNormal" align="center" style="text-align:center"><b>2017 Norman Medieval Fair<span></span></b></p>
<p class="MsoNormal" align="center" style="text-align:center"><b>Full Team Planning Meeting<span></span></b></p>
<p class="MsoNormal" align="center" style="text-align:center"><b>14 November 2016<span></span></b></p><p class="MsoNormal" align="center" style="text-align:center"><b><br></b></p><p class="MsoNormal" align="center" style="text-align:center"><br></p>
<p class="MsoNormal"><span style="color:rgb(29,33,41);font-family:helvetica,arial,sans-serif;font-size:14px">Thank you to everyone who attended last week's planning meeting, or watched the live stream on Facebook. I've heard so many great ideas already; keep them coming and we'll integrate as many as logistically and financially possible. This is YOUR demo; let's make it a great one!</span><b><br></b></p><p class="MsoNormal"><b><br></b></p><p class="MsoNormal"><b>Volunteers Count!</b>
We would like for volunteers throughout the entire week to sign in so we can
track the number of participants. Sign-in sheets will be located at convenient
points throughout the SCA Embassy. Nothing fancy, just your name and where
you’re from.</p><p class="MsoNormal"><br></p>
<p class="MsoNormal"><b>Setup Schedule: </b>Pavilion
setup will begin on the <b>TUESDAY </b>before
the Fair. That gives us three days to set up. We have a larger area to cover
this year, and waiting until Thursday to set up all of the pavilions and
activities could be disastrous, and definitely would be exhausting. We’ll break
up the schedule based on pavilion and manpower availability. On site security <b>will</b> be present this early in the week.</p><p class="MsoNormal"><br></p>
<p class="MsoNormal"><b>Budget: </b>In the
past, a huge portion of our demo has been funded by member donation. We are
always awed by, and grateful for, the Northern Region populace’s commitment to
The Dream! This year, we would like to relieve a little of the financial burden
on the Populace, however, and are looking at a few minor changes that will also
allow us to focus more on presenting a focused, membership-driven demo. Those
changes include:</p>
<p class="gmail-MsoListParagraphCxSpFirst" style="margin-left:0.75in">1.<span style="font-variant-numeric:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"times new roman"">
</span><u>Minimizing printing costs.</u> Our
recruitment team will have targeted marketing materials available for patrons
who are interested in specific aspects of the SCA as opposed to mass-scale
generic materials.</p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin-left:0.75in">2.<span style="font-variant-numeric:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"times new roman"">
</span><u>Reducing the number of “take home” items for
patrons.</u> Our focus this year is on activities and entertaining demonstrations,
with a strong emphasis on hands-on demos. </p>
<p class="gmail-MsoListParagraphCxSpLast" style="margin-left:0.75in">3.<span style="font-variant-numeric:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"times new roman"">
</span><u>Adherence to budget. </u> At this time, we have a small budget that will
be apportioned according to need. As you can imagine, the entire budget could
easily be spent all in one area quite quickly! As we move forward through the
planning phases, I will be available to consult with individual groups on
specific funding requests. </p>
<p class="MsoNormal"><b>Hospitality tent:</b>
We will have a hospitality tent open to SCA volunteers in garb<b> </b>for all three days of the fair. At
this time, we are not certain if electricity will be run to it as we are still
finalizing the Embassy layout.</p><p class="MsoNormal"><br></p>
<p class="MsoNormal"><b>Land allotment:</b>
We have MORE space this year! That means new additions to our SCA Embassy! </p><p class="MsoNormal"><br></p>
<p class="MsoNormal"><b>Tavern: </b>We will
have a pre-packaged non-alcoholic beverage tavern for fair patrons this year.
The tavern will have tables and chairs for patrons to relax and enjoy
entertainment on our dedicated Bardic Stage!</p><p class="MsoNormal"><br></p>
<p class="MsoNormal"><b>Combat Archery
Demonstration: [Currently in the works]</b> A hands-on archery demonstration
and activity. </p><p class="MsoNormal"><br></p>
<p class="MsoNormal"><b>Drumming &
Dancing:</b> We are relocating our drumming & dancing pavilion this year so
we can add seating for the audience and improve traffic flow. In addition to
Middle Eastern performances, we will also have taiko performances throughout
the weekend. </p><p class="MsoNormal"><br></p>
<p class="MsoNormal"><b>On-site Recruitment
Staff: </b>This year, we will have a dedicated tent for recruitment. This is
where the majority of marketing materials will be retained. We will provide
special baldrics for those who wish to be “walking information booths.” The
tent will have seating for patrons and will include generalized SCA displays.</p><p class="MsoNormal"><br></p>
<p class="MsoNormal"><b>Pre-event recruitment
training: </b>We all like to talk about SCA, but doing so throughout a demo as
large as this one is a little different. A joint team from the Baronies of
Namron and Wiesenfeuer will be putting together some short videos on topics
like “Assessing Patron Interest” and “How to Explain the SCA in Less than 60
Seconds.” It is our hope that these videos will be useful for delivering
effective introductions to the SCA without overwhelming prospective members. </p><p class="MsoNormal"><br></p>
<p class="MsoNormal"><b>SCA Academy:</b> We
would like to offer short, 15-30 minute workshops to the public. A&S
classes that are project-oriented and that patrons could finish when they
attend a meeting are encouraged, as are “SCA 101” type presentations. Anything
on combat forms would most likely be well-received, too. Lady Kersten (Sara Day, Namron MoAS) has
volunteered to coordinate this project.</p><p class="MsoNormal"><br></p>
<p class="MsoNormal"><b>Tents and Pavilions: </b>Since
we have a little more room to stretch out, additional period tents and
pavilions are needed. If you have one available, please contact Kolfinna as
soon as possible so we can assign space for new activities!</p><p class="MsoNormal"><br></p>
<p class="MsoNormal"><b>List Entertainment: </b>Our
fighters are the biggest draw that we have at Fair, so put on your war faces
and get ready to entertain! Snazzy introductions, dramatic combat, and
pandering to the audience are strongly encouraged! Tokens or favors for young
audience members are appreciated, and if someone would like to coordinate
making them at a reasonable cost, let me know. Remember, budget, budget, budget
<span style="font-family:wingdings">J</span></p><p class="MsoNormal"><span style="font-family:wingdings"><br></span></p>
<p class="MsoNormal"><b>Small Planning
Groups: </b>I will be setting up some Facebook groups for volunteer sign-up and
planning specific areas such as bardic, academy, and the list. Keep an eye out
for those and be sure to share information with SCAdians who are not on
Facebook. I will post as much information as possible to the Namron email list,
so feel free to share that, too.</p><p class="MsoNormal"><br></p>
<p class="MsoNormal"><b>Kingdom Calendar: </b>At
this time, there are no events on the Kingdom calendar that conflict with
MedFair. We will be inviting our Central neighbors to join us for the weekend,
so keep your fingers crossed that the calendar remains clear and then start
recruiting friends south of the border to come join us! We especially need
fighters of all ages and types on Friday and Sunday. Crown presence will be
requested, but we won’t have confirmation until much closer to the date.</p><p class="MsoNormal"><br></p>
<p class="MsoNormal" style="margin-bottom:0.0001pt"><b>Coordinator Positions to be Filled:<span></span></b></p>
<p class="MsoNormal" style="margin-bottom:0.0001pt"><b> </b>Setup/ Teardown</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt"> List Schedule</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt"> Combat Marshall</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt"> Martial Weapons & Combat
Displays</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt"> Waterbearing</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt"> Crash Space Coordinator</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt"> Court Musicians Schedule</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt"> Site Maintenance</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt"><span> </span></p>
<p class="MsoNormal"><b>Coordinator Responsibilities:</b></p>
<p class="gmail-MsoListParagraphCxSpFirst" style="margin-left:0.75in">1.<span style="font-variant-numeric:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"times new roman"">
</span>Recruit SCA members to help in your assigned
area.</p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin-left:0.75in">2.<span style="font-variant-numeric:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"times new roman"">
</span>Ensure adequate staffing throughout all three
days of the Fair.</p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin-left:0.75in">3.<span style="font-variant-numeric:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"times new roman"">
</span>Communicate budget, infrastructure &
staffing needs to Kolfinna.</p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin-left:0.75in">4.<span style="font-variant-numeric:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"times new roman"">
</span>(If applicable) Provide schedule of activities
for approval by Leadership Committee 60 days prior to the Fair. This deadline
is to ensure that our activities are printed on the Fair schedule of events.</p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin-left:0.75in">5.<span style="font-variant-numeric:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"times new roman"">
</span>Make sure your people eat, hydrate, and
eliminate.</p>
<p class="gmail-MsoListParagraphCxSpLast" style="margin-left:0.75in">6.<span style="font-variant-numeric:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"times new roman"">
</span>Coordinators are NOT obligated to remain at the
assigned area for the duration of the Fair! Just lend a hand by …coordinating…
the things!</p>
<p class="MsoNormal"><b>Contact information:<span></span></b></p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal"><b> </b>Kolfinna
Egilsdóttir (aka Kara Hoyle): Find me on Facebook</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal"> Email me: <a href="mailto:kolfinnaofthehorde@gmail.com">kolfinnaofthehorde@gmail.com</a></p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal"> Find me at the
following events: Wiesenfeuer’s Yule, Winterkingdom, Provincial Games, Canton
of Haldtre Demo at SWOSU, or at Gulf Wars for last-minute stuff.</p>
<p class="MsoNormal"><span> </span></p></div>