[Ravensfort] Man Hours/Events

Kevin/Brongaar krgrafix at sbcglobal.net
Thu Nov 18 08:24:35 PST 2004


But all that work is spread out on 10 supervisors and crews (if any), but if a party planning service was to do all that, the cost would be close to $5,000-10,000




  Pre-Event Planning

  Event Steward - 60 plus hours making calls, organizing, preparing a budget, submitting the Black Star add annoucements, collecting a staff, collecting input from members, informing the populace, communicate with the officers to ensure that the activities related to their offices are within SCA policy.
  Feast Steward - 20 plus hours researching recipes, redacting dishes, putting together a budget, and gathering a crewe
  Marshal - 5 to 20 hours, collecting input, working up scenarios, committing marshals, arranging for lister personnel
  Equestrian - 5 to 20 hours, planning, building equipment, committing marshals
  A&S - 2 to 20 hours,  collecting input, working up the format of the competition/s, finding judges
  Other competitions/Activities - pre-planning time varies according to their complexity, equipment and staffing needs.

  Prep

  B&B - (???hours)maintain communication with event staff to ensure that things are running smoothly. Make suggestions and/or decisions on final formats of competitions. Promote the event throughout the Kingdom both in person and by extending invitations.  Encourage the populace to volunteer, donate prizes or otherwise support the group in regard to the event.  Support the populace in their efforts to take responsibility.
  Event Steward - (???hours)Take responsibility for the event, Maintain communication with event staff to ensure that things are running smoothly. Step in when needed to either do/or appoint someone else to do an activity or action when things fall. Gather prizes and make sure staff is on task. Develope the schedule of activities and event handout.
  Feast - approx 20 hours shopping and 20 to 100 hours of cooking time dependant upon complexity.
  Hat Lunch - Number of hours dependant upon complexity.
  Invitations - 24 to 35 hours - 1 to 2 people
  Site/Feast Tokens - 10 to 30 hours - 2 to 3 people
  Gate (pre-event) - 3 hours - 1  person - to copy forms and ensure that the gate box has supplies. Get beverages and munchies for the gate.
  Marshall (fighting) - 2 to 5 hours ensuring equipment is in good shape, copying forms, making sure that the fighting fields are in good condition.
  A & S - 2 to 3 hours copying forms, ensuring placement of competition.
  Waterbearing - 2 to 10 hours - collecting equipment, shopping for perishables, cleaning equipment, etc
  Hospitilar - 2 to ??? hours - making sure equipment and clothes to be lent are clean, copying forms and handouts, etc
  Other Activities - time varies according to their complexity, equipment, and staffing needs 
  Populace of the Barony - Promote the event both in person and by extending invitations.

  Pre-Event Site Set up

  Clean:
  Kitchen - 4 hours - 2 people
  Kitchen Equipment - hours vary dependant upon need
  Water Tank and Barrels - 1 day - 2 people and a pickup or trailer
  Leaves/Branches/other debris - hours dependant upon need
  Onsite Storage Room - 1 day - 2 to 3 people

  Paint: 
  List Field poles - 5 hours - 1 person
  Kitchen outside - 5 hours - 1 person
  Kitchen inside - 5 hours - 1 person
  Equestrian Field poles - 2 hours - 1 person
  Showers - 8 hours - 2 people

  Mow/Cut:
  Main Fields with tractor/bushhog - 2 days - 1 person
  List field and common areas/close cut - 1 day - 1 person
  Bushes along the front drive - varies - Defender 2004 2 days - 4 people
  Persimmons on Equestrian Field - 6 hours - 3 to 4 people

  Dig/Fill
  Dig out Cattle Guard - varies - Defender 2004 6 hours - 6 people
  Fill holes - varies

  Spray:
  For ants in main areas - 1 day - 1 person
  For Poison Ivy in common areas - 1 day - 1 person

  Haul:
  Equipment from Storage Room - 3 to 4 trips - 1 and 1/2 hours each trip - 2 people and a pickup or trailer
  Tents from Storage - 2 to 3 hours - 2 to 4 strong people and a pickup or trailer
  Water - 2 days - 2 people

  Set up:
  White pavillions - 1 hour - 2 people - each tent
  Green Tents - 2 hours - 8 people - each tent
  GP SMall - 2 hours - 3 people
  Gate (onsite) - 1 hour - 1 person
  List Field ropes - 1 to 2 hours - 1 to 2 people
  Tables - 1 to 2 hours - 2 to 6 people
  Decoratiing - 2 to 6 hours - 1 to 2 people

  Running the Event

  B&B - 72 hours of responsibility - being hosts, witnessing competitions, ensuring awards and prizes are given, etc.
  Steward - 72 hours of responsibility - organizing and troubleshooting, first on site/last to leave.
  Entourage of the B&B and Baronial Guard - assist the B&B so that they can take care of their responsibilities. 72 hours of responsibility that can be split amongst all those who help.
  Gate - 24 hours of responsibility for both the Treasurer and the Head Gate Keeper. Plus people to work each of the shifts (6 to 12 people)
  Marshal in Charge (all types) - 6 to 8 hours of responsibility dependant upon format of the activity plus 2 to 10 others to help marshal and run list.
  Feast Cooking - 24 to 48 hours of responsibility - prep, cooking, cleanup, organizing workers and equipment, and clean up of equipment. Plus 6 to 8 helpers
  Waterbearers - 6 to 8 hours of responsibility for 2 to 10 people
  Hat Lunch - 3 hours of responsibility - set up , display, takedown, cleanup
  Herald - about 6 hours of responsibility - any courts, informing camps, field heraldry, etc plus 2 to 10 others to help
  A & S - 4 to 6 hours of responsibility - set up, tend , ensure judging, take down
  Feast Service - 1 to 2 hours before feast to 1/2 hour after feast - 6 to 10 people
  Feast Clean up - 2 to 5 hours - 2 to 4 people
  Table Setup/Take Down - 1 to 2 hours before feast and 1 to 2 hours after feast - 6 to 10 people
  Officers - While on the event site - by Corporate and Kingdom Law whenever your are at an event (especially your own) you must ensure that people abide by SCA and Modern Laws and report them to the proper authority if you see any illegal activities that jeopardize the SCA (drug use, minors drinking, family violence, etc)

  Take Down

  Green Tents - 2 to 3 hours - 6 to 8 people
  Garbage/lost items/etc - 2 hours - 2 to 4 people
  White pavillions - 2 to 4 hours - 2 people
  List Ropes - 2 to 3 hours - 2 people
  Kitchen Equipment - 2 to 4 hours - 2 people
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