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<DIV style="FONT: 10pt arial">----- Original Message -----
<DIV style="BACKGROUND: #e4e4e4; font-color: black"><B>From:</B> <A
title=janefalada@hotmail.com href="mailto:janefalada@hotmail.com">Leslie
Luther-Fulton</A> </DIV>
<DIV><B>To:</B> <A title=announcements@sca.org
href="mailto:announcements@sca.org">sca Announcements</A> </DIV>
<DIV><B>Sent:</B> Friday, February 11, 2011 12:43 PM</DIV>
<DIV><B>Subject:</B> [Ansteorra-announce] [Announcements] Newsletter Production
Stipends</DIV></DIV>
<DIV><BR></DIV><SPAN style="FONT-STYLE: italic"></SPAN>Due to external economic
conditions and increased overall costs facing the SCA Inc., the Board of
Directors and senior staff have been forced to make over $250,000 in cost
cutting measures to the 2011 budget in order to ensure continued operations.
<P class=MsoNormal> </P>
<P class=MsoNormal>The largest recurring expense for the SCA at the corporate
level is the stipend payments made to the Kingdoms for publishing hardcopy
newsletters.<SPAN> </SPAN>As our modern society moves increasingly away
from hardcopy publishing to electronic mediums, the costs of hardcopy publishing
have increased proportionally. Based on the need to curb these costs, and the
responses of the membership in the 2010 census, the Board of Directors believes
it is essential to the continued financial health of the SCA to transition the
organization away from paper newsletters. Accordingly, the SCA has initiated a
project to transition all kingdoms to e-newsletters, and is projecting
implementation by Jan 1, 2012. Until the SCA has the infrastructure in place to
support e-newsletters, the 2011 stipend amount provided by the corporate level
for production assistance will be reduced to cover only those aspects required
by the governing documents. This will reduce the overall stipend for mailings
and production by 60%. The Board of Directors greatly regrets the necessity of
making these changes to the stipend structure, but feels that it is the best of
an array of difficult options to execute its fiduciary responsibility to the
membership of the organization.</P>
<P class=MsoNormal> </P>
<P class=MsoNormal>This means that postage will still be covered for all mailing
classes, including the expected postal rate increase later this year, but the
production stipend will be greatly reduced.<SPAN> </SPAN>Most components
of newsletter production costs are controlled at the Kingdom level, including
newsletter size, use of color printing, page count due to non-required
information, and printing companies utilized. Thus, Kingdom Chroniclers have
several tools at their disposal to lessen the impact of the stipend decrease. To
further mitigate the financial impact to the Kingdoms, the following changes in
required inclusions will be effective with April 2011 newsletters:</P>
<UL style="MARGIN-TOP: 0in" type=disc>
<LI class=MsoNormal>Membership forms will no longer be required to be
published
<LI class=MsoNormal>The list of Board of Director nominees will no longer be
required to be published
<LI class=MsoNormal>Full Society regnum will no longer be required to be
published.<SPAN> </SPAN>Contact information for the Kingdom Ombudsman
must still be included.
<LI class=MsoNormal>A statement indicating where to locate the additional
information on www.sca.org and/or Kingdom websites will be required to be
published.</LI></UL>
<P style="TEXT-INDENT: 0.25in" class=MsoNormal> </P>
<P class=MsoNormal>As additional reminders, branch event announcements are only
required to be published for the month in which the event occurs.<SPAN>
</SPAN>Should the branch event occur in the first week of the month, publication
in only the prior month is acceptable. <SPAN> </SPAN>Please refer to the
Chronicler’s Handbook for the minimum event information required for
publication.</P>
<P style="TEXT-INDENT: 0.25in" class=MsoNormal> </P>
<P class=MsoNormal>The Society Chronicler has information available for the
printing house in TN (USA) that several Kingdoms have already been utilizing for
more cost-effective printing and mailing services. </P>
<P class=MsoNormal> </P>
<P class=MsoNormal>Fundraising that is specifically done for the purpose of
newsletter publication is still allowed, but (as always) is at the discretion of
the Kingdoms. </P>
<P class=MsoNormal> </P>
<P class=MsoNormal>The Board of Directors, SCA, Inc. greatly appreciates the
time and effort put into newsletters produced at all levels of the
organization<SPAN> </SPAN>and is committed to implementing a financially
responsible process to provide information to the membership by a blend of
electronic and hardcopy media. </P><BR><BR>
<P>
<HR>
<P></P>Comments are strongly encouraged and can be sent to:<BR>SCA Inc.<BR>Box
360789<BR>Milpitas, CA 95036<BR><BR>You may also email
comments@lists.sca.org.<BR><BR>This announcement is an official informational
release by the Society for Creative Anachronism , Inc. Permission is
granted to reproduce this announcement in its entirety in newsletters, websites
and electronic mailing
lists.<BR><BR>_______________________________________________<BR>Announcements
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<P>
<HR>
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