[Sca-cooks] Donating books: was Cookbooks Going ...

Jennifer Carlson talana1 at hotmail.com
Thu Aug 28 09:31:43 PDT 2008

As to the question of how to keep your donation from winding up in a library sale:

Many libraries, especially academic ones, will proved a "Deed of Gift" document, which will stipulate what the library may and may not do with the donated books.  For example, you've got a collection of 500 cookbooks, mostly widely available still, and of which the library already has 200 of; but 100 of your books are rare/out-of-print/significant to researchers.  You might make an agreement with the library that the 100 rare ones will become a permanent part of the collection and never sold, as will the 200 widely available ones that the library does not have; but of the overlapping 200 titles, the library will have the right to dispose of them, sometimes after a certain period of time, say 5 years.  Usually, the library will go through the duplicate titles and determine whether to retain the extra, or keep whichever copy is in better condition.

If you want to make sure your collection is not broken up, then require a Deed of Gift saying so.  Some libraries will agree to this, some will not.

(former Special Collections Library assistant, and married to a Special Collections librarian) 

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