[Steppes] Accepting bids for events

Mon Jul 23 18:08:31 PDT 2007

Yes, a comparative report is available from the exchequer, just send her an email letting her know which event you are interested in putting in a bid for.  She would also be the person who would have any budget information.  

Her Excellency Katheryn and I will be putting together a list of mentors, one of whom you will work with closely - particularly if you have never stewarded an event before (or are even out of practice :) )  She and I both feel that it is not in the best interests of the barony to put new stewards into a situation where they may feel they are being "set up to fail."  We want everyone who puts in a bid to succeed to the best of their abilities, even more so should they be awarded the event.  

I am also working on a new Autocrat's Handbook.  There is one available on one of the websites (I can't remember which one now - but am sure someone will post the link for it - Dietrich....) but it is 10 years old and does not suit our needs very well.  I read through the whole thing just this morning so am pretty sure about that. 

Much of what you are requesting as far as particular information regarding an event budget is dependent on the event you want to run.  12th Night this next year will be somewhat of a "whole new ball-game."  Warlord XXXV, being an anniversary year, will also have some special requirements/recommendations.  

If this comes across as an "I don't want to tell you" post, I do not mean for it to.  I have only just begun to re-write/update the autocrat handbook and as such do not have all the details laid out in front of me or even in the front of my head.  I would be more than happy to speak with you, Jaque, or anyone else regarding this.  I would also encourage you to talk to some previous autocrats.  I can recommend HL Katya if you are interested in putting in a bid for Warlord XXXV as she was one of the autocrats for Warlord XXX.  Again, for Twelfth Night this year, I can recommend you contact HE Katheryn as she has contact information for the Lysts of Castleton autocrat.  That is the only other regional event I can think of right now.  I would recommend speaking with him as he is an "old pro" at the regional event planning.  

I hope this helps, not confuses.  I do hope to have the handbook put together before the end of this month (which may not help you at all Jaque) and out to the public before Business meeting; although that may not work out as well as I hope.  If anyone has any recommendations on what to include in the book, please let me know.  

Margarite

Nothing is impossible, only mathematically improbable.

>  -------Original Message-------
>  From: jack spinks <jlspinks at sbcglobal.net>
>  Subject: Re: [Steppes] Accepting bids for events
>  Sent: Jul 23 '07 18:02
>  
>  For those who might aspire to such an undertaking- would there by chance
>  be available copies of past budgets and actual expenses?  Seems like it
>  would improve ones ability to submit a bid if one knew where to get a past
>  budget before scribbling things out on a napkin or kleenex or
>  what-have-you- proposed budget and all.
>  
>  Jaque the Spink
>  
>  _MARGARITE MCBRIDIN <SCA at BMHANSON.NET>_ wrote: Yes, thank you Your
>  Excellency for posting this to the list. You are as timely and efficient
>  as you are beautiful and graceful.
>  
>  Anyone wanting to put in a bid for Warlord XXXV, please remember to send
>  it to me and HE Katheryn. It must also include a budget as well as a theme
>  if you are planning on having one. Remember that Warlord XXXV is an
>  anniversary year and plan accordingly. If you have any questions about
>  putting in a bid, please contact me and/or HE Katheryn privately.
>  
>  Thank you, Margarite
>  
>  
>  > -------Original Message-------
>  > From: Julie Cunningham
>  > Subject: [Steppes] Accepting bids for events
>  > Sent: Jul 23 '07 08:33
>  >
>  > Everyone
>  >
>  > HL Margarite is still accepting bids for Steppes Warlord 35. Deadline is
>  business meeting August 7th. If you have any questions please contact her.
>  >
>  > *********
>  > Please see below in regards to 12th Night, published in the Elfsea
>  Tidings and to be in our Newsletter as well.
>  >
>  > Every Barony is allowed two Kingdom calendar events per year. For many
>  years, Steppes 12th night has been a Kingdom calendar event due to the
>  inclusion of the Kingdom Eisteddfod competition, thereby becoming a
>  Kingdom event. This year in February or March, Steppes was notified by the
>  current titled Bard of the Kingdom that Steppes 12th Night  2008 would not
>  be hosting this competition. As a result and after much discussion,
>  Steppes decided to open 12th Night (currently on the Kingdom caledar for
>  January 5, 2008) to the Central Region as a regional event on a trial
>  basis for the calendar year 2008 only.
>  >
>  > Long story short, Steppes 12th Night for 2008 will be Central Regional
>  12th Night with bids accepted by any and all members of the Region. The
>  understanding is that if your group puts in a bid, you will not be
>  responsible for filling all the jobs with people from your group; the jobs
>  will be parceled out to various groups (who will then fill them with people
>  from their group) within the region who are interested in participating.
>  >
>  > Bids are now open for Central Regional 12th Night. All bids must be
>  accompanied with a budget. Bids will not be accepted without a budget.
>  Bids can be for feast and/or the event.
>  >
>  > Estimated numbers for Steppes 12th night are usually 300  in attendance,
>  but we anticipate slightly more if it is a regional event. In the past, we
>  have budgeted Steppes 12th night to be $3500.00, with at least half of
>  that going to feast. The site can be anywhere in the central region. The
>  most important factor on the site is that it should be no more than
>  $2000.00 and that it has a capacity of 500+ people. Traditionally, Steppes
>  12th night has not been a big money maker and Steppes has occasionally
>  suffered a small loss.
>  >
>  > Bids are requested ASAP as January 5th is almost upon us, with a
>  deadline of August 31st. The most important factor at this late date is a
>  site. If you have a wonderful site, please contact your seneschal with the
>  information. A site has not yet been secured, so we must make haste. Bids
>  will be accepted from anywhere in the Central Region. These bids should be
>  sent to HG Conal and copied to HG Julia de Montoya.
>  >
>  > Bids should include at least a rough idea of any themes, any  planned
>  competitions that you are aware of (Steppes has a garb competition, a
>  table-top trebuchet competition, and a table decorating competition), and
>  a budget. Remember, the budget is a non-negotiable enclosure with your
>  bid. If you have any questions regarding how Steppes has traditionally
>  budgeted 12th Night in the past, please contact HL Margarite (Steppes
>  seneschal) for help.
>  >
>  >
>  >
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