[Steppes] Fw: 12th Night
Steppes List Admin
steppes-owner at lists.ansteorra.org
Thu Dec 4 12:02:51 PST 2008
Forwarded since it was discarded for posting to a member only list.
> FROM: "Primary Autocrat" <12thNightStewards at gmail.com>
> TO: "Kingdom of Ansteorra - SCA, Inc." <ansteorra at lists.ansteorra.org>,
> steppes at lists.ansteorra.org, "Barony of Elfsea"
> <elfsea at lists.ansteorra.org>, central at lists.ansteorra.org
> DATE: Thu, 4 Dec 2008 13:57:51 -0600
> SUBJECT: 12th Night
>
>
> Greetings unto the goode and noble people of Ansteorra,
>
> from Sir Hrafn and Sior Tomas, event stewards for Central Regional 12^th
> Night
>
>
> We wish to take this opportunity to invite all of you to join us in
> celebrating 12^th Night this coming year. As Carnivale in Venice is known
> to have run from Christmas to Easter, during part of our Period, our theme
> is "Carnivale". All of the traditional contests are scheduled and we are
> also honored to host the kingdom Eisteddfod, where the next Premier Bard of
> Ansteorra will be determined.
>
> But that is not all! When the Eisteddfod is over the bardic stage and
> performance room will be made available for European dancing. There will be
> some classes earlier in the day, as well as a casinò and period gaming
> tables. For the youth of the kingdom we will have children's
> activities during the day as well. Also, let's not forget
> Merchant's row, please visit each shop present to see what they have to
> offer.
>
> Any worthy celebration during this time of year needs food and our
> planned feast will be a delightful tantalization of your senses. There are
> four full removes planned, from the prominent city states of the period
> (Milan, Venice, Florence and Rome). This immense undertaking will last
> throughout the day.
>
> We are excited to say that this event is being hosted at The Bob
> Duncan Center, located at 2800 South Center Street in Arlington, TX. This
> is conveniently located near I-20 in Arlington just off Matlock Rd in
> Vandergriff Park. Maps and direction can be found on the event website
> (link attached later in this missive).
>
> Gate opens at 10 am, anyone arriving early may volunteer to help
> the setup crew while waiting for gate to open. The event will end at
> 8:30pm with doors closed at 9 pm. Our tear down coordinator will appreciate
> anyone who wishes to help during those 30 minutes.
>
> We are strongly encouraging pre reservations, for both site and feast.
> These numbers will be used to determine how many people feast will be
> prepared for and the amount of food to purchase and how many chairs to have
> the facility set up for us. The site charges us per chair, so in order to
> keep costs down we do not want to overestimate the number of chairs needed.
>
>
> Other questions that you might have:
>
>
> What are the benefits of pre-reserving?
>
> First, even though the fees for this event are really low, by
> pre-reserving you receive a $1.00 discount on an adult site fee, and a
> $2.00 discount on the feast fee.
>
> Second, a feast pre-reservation guarantees you will get to participate in
> the wonders our feast Steward has in store. Availability of "day of" feast
> is very limited.
>
> Is there separate seating for those who are eating feast and those who
> are not?
>
> No, we feel 12^th night is a celebration of friends and family. Sit with
> whomever you like, but only those who have purchased feast will get to
> experience all that the feast has to offer.
>
> When do Pre-Reservations close?
>
> Feast Pre-Reservations close December 15^th, to allow the Feast Steward
> time to prepare her delicious food. This is later than previously published
> allowing more opportunity to participate.
>
> Site Pre-Reservations close December 31^st, just days before the event, so
> please Pre-Reserve. But if you still can not please email us to let us know
> you are coming (email address can be found at bottom of message).
>
> If I Pre-Reserve, can I get a refund if I can not make the event?
>
> Unfortunately, refunds of feast can not be given after pre-reservations
> close on Dec 15^th as that money will already be spent on the food before
> the event happens. Site fee refunds need to be requested no later than Dec
> 31^st, since we will incur costs based on the number chairs that are
> needed, and we have to provide that information to the site. We hope that
> allowing people to pre-reserve up to two weeks before the event for feast,
> and 3 days before the event for site fees, will minimize the need for
> refunds.
>
> Are there any site restrictions?
>
> Due to very large additional fees, site is dry, so unfortunately we do not
> want to see any alcohol.
>
> No open flames are permitted on this site, so when decorating your tables
> candles may not be lit.
>
> Where can I find out more information?
>
> [LINK: http://www.timelessbeads.net/12thNight2009/Frameset.htm]
> http://www.timelessbeads.net/12thNight2009/Frameset.htm
>
> We are endeavoring to ensure that the latest and most accurate
> information is available on the event website. This is to ensure everyone
> has equal access to information at anytime. Additionally, great information
> is coming in on a daily basis. As these details come in they are being
> updated on the website, so check back often. Included on this site are the
> fees for the event, both "Day of" as listed in the Black Star and
> Pre-reserve as listed with ACCEPS.
>
> On the site we have also included the contact info of the various staff
> coordinators for each activity during the day, including the registrar who
> is responsible for all pre-reservations as well as gate. Should you have
> any activity specific questions after looking at the site please feel free
> to contact our coordinators or us.
>
> If you have any questions, feel free to contact us, the Stewards, at:
>
> [LINK: mailto:12thNightStewards at gmail.com] 12thNightStewards at gmail.com
>
>
> We look forward to seeing all of you there and happy holidays.
>
>
> Sir Hrafn & Sior Tomas
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