[Tir-Medoin] FYI, Recap from Red Tape...Fw: Redtape Digest, Vol 32, Issue 9
Tressa
tressarhiannon at yahoo.com
Tue Jan 27 14:54:03 PST 2009
Thought this might be of interest to ya'll...
Tressa
Ll dolce e una durata di passione
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Sent: Monday, January 26, 2009 9:23:37 AM
Subject: Redtape Digest, Vol 32, Issue 9
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Today's Topics:
1. Round Table Recap (Master Phelim Gervase called pug)
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Message: 1
Date: Mon, 26 Jan 2009 08:51:37 -0600
From: "Master Phelim Gervase called pug" <seneschal at ansteorra.org>
Subject: [Redtape] Round Table Recap
To: <redtape at lists.ansteorra.org>, <goofs at lists.ansteorra.org>,
"'Seneschals within Ansteorra'"
<ansteorra-seneschals at lists.ansteorra.org>,
<ansteorra at lists.ansteorra.org>
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These are the notes that I took and got help from the Great Officers
flushing out. There may be errors, but it is the best of my transcribing
abilities.
General - 1757 Total members, 1033 Subscribing, 724 Family/Associate
. An important lesson was learned during the State of the Kingdom
during Round Table. The Kingdom Seneschal is dangerous with cut and paste.
He copied one group's description to another group, and cut out the
activities of another. This is why we review the information with people
openly and no one should be afraid to ask for clarifications!
o If I hear other items from the Great Officers or Crown, there may be
other additions or corrections.
. The following Seneschal offices are open for applications with
transitions to occur based on the abilities to complete the transition:
o Kingdom and Northern Seneschals through May 1st
o Coastal and Southern Seneschals through April 1st
o Calendar deputy through April 1st
. The webminister for the Kingdom Seneschal's website has stepped
down after many years of service even while not playing in the SCA. I wish
to thank Mistress Clarissa for all she's done for this Kingdom.
. Waivers are in a much better state than they were a year ago.
There are only a few groups that are having systemic problems getting
reports or waivers completed in a timely fashion. The great news is that we
are now able to accept copies and electronic format (300+dpi PDF) of waivers
which will make compliance a lot easier.
. Waterbearing has undergone some changes, but most people really
won't notice a difference from their side. The only significant difference
is that there is not a warranted waterbearer position. Groups can still
provide refreshments to people, and people can decide if they want to take
the refreshments or not.
. The Chirurgeon database is now starting up and is completely
off-line. All paperwork needs to go to HE Mercedes for filling. Anyone that
has not renewed their information with her is not on the roster as of this
red tape. Updates need to be kept up for members to continue to be
warranted by the kingdom.
. Hurricane season was pretty rough on the kingdom especially Ike
which had at several events cancelled within the Central, Coastal, and
Southern regions.
Group membership data will be after the name as Total, Subscribing,
Family/Associate. Numbers in red are below their requirements.
As a reminder, the group membership requirements are:
Stronghold/College - 3 subscribing members, 5 total members
Canton - 5 subscribing members, 8 total members
Shire - 5 subscribing members, 12 total members
Barony - 10 subscribing members, 35 total members
Province - 10 subscribing members, 50 total members
When we made this change, we increased the baseline in order to allow for
additional membership types to count for group viability to better reflect
the family oriented nature of our game as well as allowing for the more
affordable membership types to be taken into account. The exception to this
is the case of Provinces where we significantly reduced their burden from 50
subscribing members (200% of a barony) to 50 total members (~145% of a
barony).
Central Region - 386, 228, 158
Countess Margaret has been appointed as the regional Seneschal replacing
Duchess Conal.
HL Aingel has been appointed as the regional Chirurgeon.
Mistress Rhiannon has done a wonderful job with the region but her term of
office as regional Exchequer is up and it is time to open the office for
applications.
Regional Hospitaler position is open for applications.
* Dragonsfire Tor - 6, 5, 1
* Borderline membership being worked on by the group.
* January membership roster dropped the group below the minimum.
* Elfsea - 121, 68, 53
* The group had to cancel their fall event due to the Hurricane. While
the local area was no impacted, the site was used as a regional distribution
center.
* The Barony has requested that their perpetual event date be moved
from fall to spring due recent history of having their event cancelled for
various reasons related to the time of year.
* Hospitaler office has been open for more than a month and needs to
be filled immediately. Someone is in contact with the Kingdom Hospitaler and
is likely to be filled by the end of January.
* Emerald Keep - 21, 10, 11
* The Seneschal had to suddenly step down and another member is acting
until the job can be officially open and an acceptable time passes.
* The group discussed voluntary suspension at their meeting and
decided that they did not wish to go down this path. It is my opinion that
this group is not likely to survive and should not be given lenience with
problems in the near to moderate future given the warnings they have
received and the frank discussions had with them.
* Exchequer is doing a wonderful job with the forms and record
keeping.
* Need to confirm if they are going to have no-Herald
* Glaslyn - 33, 16, 17
* Having problems with officer volunteering, but otherwise doing
great.
* Lindenwood - 18, 13, 5
* Borderline group that is having discussions of how to have more
activity and recruitment.
* Loch Ruadh - 30, 20, 10
* Active group with health practices and two guilds with the best
attended bardic practice in the region.
* Rosenfeld - 40, 19, 21
* There has been more interpersonal conflict with this group and the
Regional had to attend their local meeting in order to discuss it.
* Steppes - 106, 68, 38
* Doing well.
Coastal Region - 347, 208, 139
Due to unforeseen modern job issues keeping him busier than expected, Master
Francois has had to step down as Coastal Seneschal effective immediately.
Master Pug will be doing the duties until the replacement can be selected.
Duchess Ebergardis has stepped up temporarily as the regional Chirurgon. The
office is open for applications.
* Bordermarch - 39, 29, 10
* Hurricanes Ike and Gustav required evacuation of the area.
* Over $13K in revenue went through gate and handled very promptly by
the Deputy Treasurer.
* Some communication issues with the Hospitaler. Discussions with the
Local Seneschal and Nobility has uncovered that the officer has been in the
position more than the allowed time and will be stepping down. The position
is being opened for applications and the Regional will be tracking the
progress.
* Gate's Edge - 38, 29, 9
* The group has had some interpersonal conflicts reducing their
effective size. This includes a lot of officer turnover during the second
half of the year.
* Kudos to Sara Mast, the Treasurer, always correct and current, doing
an exemplary job.
* Greywood - 19, 13, 6
* The group has waning activity levels and needs some life breathed
into the group.
* The Seneschal's position is open for applications without much
interest. They got someone to apply after the deadline and the application
which arrived at Round Table.
* Loch Soilleir - 77, 40, 37
* Exchequer coming up on their two years, time to open the office for
applications or request an extension.
* Brian has been an outstanding voice Herald.
* Seawinds - 50, 25, 25
* There has been a lot of turnover of officers mostly due to people
relocating out of the region. Unfortunately their new membership base has
not offset those moving out. They are brainstorming and working on good
events and demos to get back up.
* Was to hold Kingdom A&S but it had to be cancelled due to Hurricane
Ike.
* Stargate - 95, 51, 44
* Doing well.
* Westgate - 23, 15, 8
* Hilary has done a great job as the Exchequer but her term is up and
it is time to open the office. I want to commend her for the many years of
correct service.
Northern Region - 528, 305, 223
Mistress Elizavetta will be stepping down as regional Exchequer due to
mundane issues as soon as an acceptable replacement is found. I wish to
thank her for doing a very good job under the circumstances and need to post
the position as open for applications.
* Adlerrsruhe - 42, 18, 24
* This group absolutely is rocking with their probation. Ophelia has
really got the group energized and on-time.
* Exchequer rocks.
* Bonwicke - 25, 23, 2
* The previous seneschal had to step down suddenly and was replaced.
* The group has severe on-going membership issues that need to be
addressed immediately. The Kingdom Seneschal will be sending expectations to
their Seneschal and Nobility.
* Brad Leah - 18, 13, 5
* Problems reporting and the regional is trying to get ahold of the
officer or a local peer to address the issue.
* Their fall event only had 16 in attendance and lost $600.
* Exchequer done an excellent job, but has exceeded their three years
of allowed warrant and the office is open and must be filled immediately.
* Chemin Noir - 14, 8, 6
* The group is doing okay, but needs to work on recruitment and
retention.
* Eldern Hills - 57, 38, 19
* Group is having good activity level with some fluctuation of
membership due to military activity.
* Mooneschadowe - 45, 22, 23
* The group is probably the most activity which makes the lack of
required membership numbers disappointing. The group has severe on-going
membership issues that need to be addressed immediately. The Kingdom
Seneschal will be sending expectations to their Seneschal.
* Chronicler has not sent report copies of newsletter to Kingdom or
Crown since August.
* Issues with website has all been worked out and is a premiere site
for a group in this Kingdom.
* Namron - 69, 40, 29
* Repeated problems with Master Aethelstyn not reporting and not
getting waivers in. There is now a new Seneschal who has addressed the worst
of the backlog, but still over 75 days late on some waivers.
* Event report and NMS for Namron protectorate is 69 days overdue.
* Chronicler has not sent report copies of newsletter to Kingdom or
Crown since August.
* Northkeep - 128, 73, 55
* Waivers and NMS for Winterkingdom are overdue.
* Kudos to Randall Lee, the outgoing exchequer, moved away but kept in
touch to help with the transition from afar.
* Chronicler has not sent report copies of newsletter to Kingdom or
Crown since October.
* Skorrgardr - 15, 10, 5
* Some interpersonal conflicts with the group, otherwise just an okay
group.
* Wiesenfeuer - 110, 56, 54
* There are waiver issues going over 75 days that should be addressed
within the week.
* Their Excellencies contemplated stepping down due to modern job
issues, but were talked to and realized they could continue the duties
through this year.
Southern Region - 496, 292, 204
Regional Hospitaler position is open for applications.
* Bjornsborg - 101, 50, 51
* The group reports no issues of note, although I will note that there
have been personal issues between the local and regional Seneschals, but
things seem to be going smoother now.
* NMS and event report are late for Usrea Lyons.
* History of reporting issues with the Exchequer office and needs to
be reviewed. A reporting deputy has been assigned for this.
* Blacklake - 17, 13, 4
* Doing well, although there was a scare that the Seneschal had let
their membership their membership which was caused by a name change in the
corporate database.
* Bryn Gwlad - 141, 82, 59
* The only issue of note is that the Youth Combat program has been
struggling more since transitioning away from the regular heavy/rapier
practice night.
* No 2009 budget or financial policy on file with Kingdom.
* Issues with all local folks turning over on the financial committee
at the same time.
* Slight reporting issues with Hospitaler that has been corrected with
all reports in the Kingdom's mailbox when she got home from Round Table.
* Ffynnon Gath - 33, 22, 11
* They had their fall event cancelled due to Hurricane Ike, but it
hasn't affected the group adversely.
* Raven's Fort - 48, 35, 13
* The local Seneschal is nearing the end of her tenure, but has done
an outstanding job especially given some of the conflicts and personalities
that she dealt with.
* They had their fall event cancelled due to Hurricane Ike.
* Shadowlands - 32, 18, 14
* No Hospitaler report since September.
* Seneschal has been reporting sporadically and it needs to be
addressed. This is the reason for deadlines on reports and not done as a
batch every couple months.
* The members of this group are very energetic lending a hand to other
groups in the Coastal or Southern regions including over 20 people showing
up for demo XXX which is for children going through going through or
recovering from chemo.
* Tir Medoin - 37, 17, 20
* Sporadic guild and fighting activities.
* Outstanding job running Queen's and will be doing the Roses
Tournament with Shadowlands this spring.
* Trelac - 60, 37, 23
* The group is doing outstanding. They have the most practices of any
group and still get their waivers in timely and accurately.
* There was a problem with the group at Gothic where the gate funds
were damaged due to an electrical short in the microwave. The funds that
were not replaced by the Treasury department were covered by the local
Seneschal since he felt responsible having made the decision for the storage
location.
* No 2009 budget or financial policy on file with Kingdom. November
Exchequer report is missing.
* Major kudos to the local Hospitaler Rizardo who is very active in
the group doing an amazing job.
His Majesty gave the officers the clap for all the work they've done. It is
now a tradition.
Vara did NOT expose herself, but she states that we are looking for positive
publicity.
----
Master Phelim Gervase called Pug
Kingdom Seneschal - Ansteorra
seneschal at ansteorra.org
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