[Ansteorra-announce] [Announcements] President's Report on the October 2002 Board of Directors meeting

[Meg Baron]

PRESIDENT'S REPORT ON THE FOURTH QUARTER SCA BOARD OF DIRECTORS MEETING

held October 19, 2002, in Denver, Colorado (Barony of Caerthe, Kingdom of
the Outlands)

Greetings:

Following is a brief summary of the highlights of the Board's actions at its
most recent quarterly meeting. This is only the digest. The Society
Seneschal's report will contain more complete information.

Respectfully submitted,

Meg Baron
President, SCA Inc.

------------------------------------

Old Business

A revised SCA Equestrian Handbook was submitted to the Board. It was
returned for further work.

A revised SCA Exchequers' Handbook was submitted to the Board. It was
returned for minor changes.

The Treasurer, Society Seneschal, and Vice President for Corporate
Operations presented the following guidelines for Non-Member Surcharge (NMS)
implementation:

How the NMS applies:

(1) The NMS will apply to events which meet the requirements defined in
Corpora section II.C., "...Society events for which a full announcement
including date, time, and place has been published in advance in the
appropriate corporate publication;" and for which a fee or required donation
to attend the event is charged.

(2) The NMS will not be collected if there is no fee or required donation to
attend the event.

(3) The NMS will not be collected for minors for whom there is a discounted
event fee.

Default procedure for NMS implementation:

(a) Each Kingdom will collect the NMS and forward monies in US funds to the
Corporate Office on a quarterly basis.

(b) The Kingdom Seneschal and Kingdom Chancellor of the Exchequer will be
responsible for ensuring compliance.

(c) Implementation alternatives may be presented to, and approved by, the
Society Seneschal and Treasurer of the SCA, Inc. Final approval of
alternatives will be reviewed by the Board.

New Business

The Board received the initial draft of the proposed 2003 SCA, Inc. Budget
for review and discussion.

A draft Corporate affiliation proposal was received from the SKA Finland.
The Board declared that this proposal was a good beginning, and appointed a
committee to discuss and negotiate further with the SKA Finland.

After discussion, the Board declared that the minutes of Board meetings
would be posted to the sca.org website. Paper copies of the minutes will
still be available by subscription. Current subscribers will receive a
letter with their next mailing advising them of this change, and letting
them know how to go about canceling their subscription if they so desire.

The Board reviewed International membership rates. It was decided that, in
the interest of making rates equitable worldwide, the International
membership rate would become $35 US per year and include a Kingdom
newsletter. Tournaments Illuminated will be available for separate
subscription. This is identical to the membership structure in the United
States. The International change will go into effect on April 1, 2003.

Officers' Reports - action items and policy decisions (note: officers not
mentioned here had no action items or policy decisions to present for Board
review)

President

The President recommended a change to the By-Laws and Corporate Policies
concerning the office of the President. The Chairman directed that this
proposal be put before the membership for comment in the next available
issue of the Kingdom newsletters, and on the sca.org website and the
announcements at sca.org list concurrently with publication.

The President proposed the creation of a brief report to the membership
regarding the outcome of the meeting to be published on the
announcements at sca.org list as soon after the meeting as possible. The
Chairman directed the President to make this happen.

Society Chancellor of the Exchequer

The Society Chancellor of the Exchequer submitted numerous Financial
Policies for the Board's approval: Society Branch Financial Policy, the
Financial Policies of the Kingdoms of Caid, Trimaris, the Middle, Calontir,
and Ansteorra, and the Financial Policies for Gulf Wars, Estrella War,
Pennsic War, Great Western War, West/AnTir War, and Kingdom Crusades. All
were approved with the exception of those of the Kingdom of the Middle and
Pennsic War, which were returned for corrections.

Society Webminister

The Society Webminister presented a revised policy concerning classified
advertising on Society-recognized websites as follows:

"Web sites recognized by the Society shall not display banner ads or other
forms of advertising, excepting classifieds, unless such ads are required as
a condition of the hosting agreement by the site's Internet Service Provide
(ISP). Those classified items that would not monetarily benefit the listing
entity (offers of rides to events, items to give away, etc.) will be
permissible while anything that requires an exchange of monies (selling
armor, camping supplies, etc.) is strictly prohibited."

The Board upheld this policy ruling.

Laurel King of Arms

The Board approved the Financial Policy for the Office of the Laurel King of
Arms.

Laurel presented a policy interpretation concerning what part of a "holding
name" is eligible for use with the "grandfather clause". The Board upheld
this interpretation.

Society Marshal

The Board approved the revised APD section of the Combat Archery rules.

The Board approved the following change to the Siege Engine Handbook under
General Siege Engine Regulations, section 6 (new text in italics):

"Cannons or any replica of cannons are not allowed in SCA combat. Engines
may not use compressed or ignited gasses or liquids, or combusting materials
of any kind, to power projectiles."

The Marshal proposed a change to current armor standards to allow non-metal
basket hilt construction. The Board upheld this policy change.

Personnel Changes

This meeting ends the term of Society Exchequer Carolyn Richardson (Mistress
Tetchubah of Greenlake). The position will be filled by Kathy Palmer
(Mistress Katherine Angelique d'Artois) for a six-month interim training
period. The Board appointed Bonnie Kooser (Mistress Lynn the Farrover), of
the Kingdom of An Tir, to assume the office for a three-year term at the
conclusion of the April 2003 meeting.

This meeting also ends the term of Society Marshal Jim Myers (Duke Eringlin
Aldhelm). The new Society Marshal is Robert Osborne (Earl Robert Glendon of
Auk) of the Kingdom of Meridies.

This meeting marked the end of the term of Director Meg Baron. Her seat was
filled by Dena Cady (Countess Lorelei of Lockehaven) of the Kingdom of
Atenveldt at the conclusion of the meeting. Meg Baron continues as President
of the SCA, Inc.

The Directors' Ombudsman assignments are now as follows:

Linda Moore, chairman: President, Corporate Office, Executive Assistant,
Society Seneschal, Legal Committee
Beth Morris, vice-chairman: Meridies, Trimaris, Ansteorra, Board Recruiting
Paul Foster: East, Aethelmearc, Middle, Finance, Grand Council
John Fulton: Atenveldt, Artemisia Outlands, Marshal
Gary Raine: An Tir, Calontir, Herald
Lis Schraer: Atlantia, Drachenwald, Ealdormere, Communications, A&S
Dena Cady: West, Caid, Lochac, Chirurgeon

John Fulton announced that, for personal reasons, he was resigning from the
Board of Directors effective at the close of the January 2003 quarterly
meeting. Because the time remaining in his term is brief - eighteen months -
it was decided that a former Director would be tapped to fill the remainder
of the term. Fernando Vigil was elected and accepted the appointment.

Quarterly Meeting Schedule

The First Quarter 2003 meeting will be held January 25, 2003, in Tempe, AZ
(Kingdom of Atenveldt)
The Second Quarter 2003 meeting will be held April 26, 2003 in Milwaukee, WI
(Kingdom of the Middle)
The Third Quarter 2003 meeting will be held July 19, 2003 in the East
Kingdom (exact location TBD)
The Fourth Quarter 2003 meeting is tentatively scheduled for the Kingdom of
Calontir
The First Quarter 2004 meeting is tentatively scheduled for the Kingdom of
Trimaris
Comments are strongly encouraged and can be sent to:
SCA Inc.
Box 360789
Milpitas,  CA 95036

You may also email comments at sca.org or reply to this message.
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