[Ansteorra-announce] [Announcements] request for commentary

[Meg Baron]

Greetings to the esteemed members of the SCA:

The following is a proposed addition to the Corporate Policies of the SCA,
Inc.

The current Policy on Electronic Communications was adopted by the Board
many years ago, but was never inserted into the appropriate Governing
Document.  This revised policy replaces the existing policy entirely, and
would be inserted as Section X of the Corporate Policies document,
renumbering the current section X to section XI.

The rationale for the revision is that the current Policy on Electronic
Communications is seriously outdated, considering how the world of
electronic communication has changed in the approximately 15 years since the
policy was written. Further, because the policy was never incorporated into
the SCA Governing Documents, its existence has not been widely known.

Your commentary is requested! Please send to:

Society for Creative Anachronism, Inc.
PO Box 360789
Milpitas, CA 95036-0789

or electronically to: comments at sca.org.

Due date for commentary is July 1, 2003.

Sincere regards,

Meg Baron
President, SCA Inc.

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Policy on Electronic Communications (SCA Corporate Policies X)

1.	Electronic Publication of SCA Documents

When official corporate documents are published electronically on a site not
sponsored by the SCA, Inc., the original copyright notice for the document
must be provided along with the text.  The following addition should be made
to the copyright notice:

"In cases of conflict, the governing version of this document is (title of
document), copyright (date) by the Society for Creative Anachronism, Inc.,
and obtainable in printed form from the SCA Stock Clerk, P.O. Box 360789,
Milpitas CA  95036.  Disputes over the contents of this document will be
decided in favor of the printed version available from the SCA, Inc."

2.  Participation of SCA Officials in Electronic Communications Media

The SCA Inc. neither prohibits nor requires members' or officers'
participation in electronic communications media such as newsgroups or
mailing lists.  Unless otherwise stated as a prerequisite of office,
electronic communication is not required of any officer.  Paper copies are
always acceptable, and are the default means for official correspondence.

3.	Electronic Communications to and from SCA Officers

A.  Messages posted for general attention on any public electronic
communications forum are not regarded as formal communications to an
officer, whether or not that officer is known to participate on the forum in
question.

B. Any policies or procedures governing the handling of correspondence, such
as the maintenance of file copies for correspondence with lasting effect,
apply equally to electronic mail.

C.  SCA officers must be careful to distinguish between their personal
opinions and official statements or policies of their office in electronic
communications.
Comments are strongly encouraged and can be sent to:
SCA Inc.
Box 360789
Milpitas,  CA 95036

You may also email comments at sca.org or reply to this message.
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