[Ansteorra-announce] [Announcements] President's Report of the January, 2006 Quarterly Meeting
LMOORE2122 at wi.rr.com
LMOORE2122 at wi.rr.com
Thu Feb 2 14:43:27 PST 2006
Greetings:
This is the President's report of the actions taken at the SCA Inc.'s
most recent Board of Directors meeting, held January 21, 2006 in
Atlanta, Georgia, in the Kingdom of Meridies. This material may be
freely distributed, and those receiving it are strongly encouraged to
share this information with the general membership. Permission is
hereby granted to reprint all or part of this report in Kingdom,
Principality, and local newsletters. It is requested that the source
of the information be identified as "from the President's Report of
the January 2006 Board meeting" and that, as far as possible, exact
quotes be used. Please note that this report is NOT the official
Minutes of the Board meeting. In case of any discrepancy between this
document and the approved Minutes, the Minutes are binding. Any
inaccuracies in reporting contained herein are my own.
Subscriptions to the Board Minutes are available from the SCA Inc. A
subscription includes this report in addition to the Minutes approved
at the meeting. Past approved Minutes are also available on the SCA
web site (http://www.sca.org/).
The next Board of Directors meeting will be held on April 22, 2006 in
Richmond, Virginia, in the Kingdom of Atlantia. The deadline for
submission of agenda items is April 1, 2006.
Respectfully submitted,
Linda Moore
President, SCA Inc.
________________________________________
Branch Status Changes
The Board took note of two new branches: the Canton of Skorragarthr
(Shawnee, OK), in the Kingdom of Ansteorra, and the Shire of Trewint
(Huron, SD) In the Kingdom of Northshield. There was one change in
status: the Shire of Moonschadowe, (Stillwater, OK) in the Kingdom of
Ansteorra, is now a Province. There were three branch dissolutions:
the Shire of Loch Dorr (Crawford Bay, BC) in the Kingdom of An Tir,
the Shire of Salt Keep (Panama City, FL) in the Kingdom of Meridies,
and the Shire of Ecorngil (San Jose, CA), in the Kingdom of the West.
Old Business
Society Exchequer Land-Use Policy
At the October 2005 quarterly meeting, the Society Exchequer asked
that the Land Use Policy be moved from the Chancellor of the
Exchequer’s Officers Handbook to Corporate Policies.
The policy reads:
REAL ESTATE
A. Funds may be designated to the purchase or improvement of real
estate by branches, provided that the source, maintenance, and purpose
of any such funds are clearly designated within the branch’s financial
policy.
B. No representative of the SCA may financially obligate the SCA to
the purchase or substantial improvement of real estate without prior
approval of the Board of Directors. An improvement will be considered
to be substantial if :
(1) It requires a building permit or other clearance from
the local government;
(2) It increases the fair market value of the property, or
(3) It is constructed in a manner that makes its
portability to another site questionable or unfeasible.
C. A separate incorporation for the purpose of holding real
estate may be required by the Board of Directors.
By consensus, Chairman Williams ordered this item put before the
membership for comment. Commentary shall be due by March 31, 2006.
Family Membership
Section 1.B.4 of the Corporate Policies for the SCA Inc. currently
reads as follows:
4. Family Membership extends the privileges of Section I.B.I. to the
immediate family of a member defined in paragraphs B.1-B.2 of this
Article, who live at the same physical address as the member. This
type of membership is not considered a subscribing membership.
Per the membership application, the cost for family membership is:
• Family: $10.00 - Immediate family of a Sustaining or International
member residing at the same address. Family members are extended the
privileges of Associate membership. A maximum of $60 will be collected
from families with one Sustaining and three or more family members
($35+ $25).
This membership is meant for families, specifically immediate families
at the same address, to be able to enjoy membership at a reasonable
cost. We have, unfortunately, seen what appears to be a growing trend
of abuse of this membership type over the past few years, with as many
as 20 people applying under one family membership.
It is recommended that this be addressed by changing Section I.B.4 of
the Corporate Policies for the SCA, Inc. to read as follows:
4. Family Membership extends the privileges of Section I.B.I to one
additional adult and minors aged 17 and under who live at the same
physical address as a member defined in paragraphs B.1-B.2 of this
Article. This type of membership is not considered a subscribing
membership.
By consensus, Chairman Williams ordered this item put before the
membership for comment. Commentary shall be due by June 1, 2006.
New Business
Corporate Policies on Appeals
The Board of Directors wishes to clarify, in the Governing Documents,
the language regarding the appeal of sanctions. It is found in three
places: Corpora I.C.3; Corpora IV.G.4.c; and Corporate Policies
II.D.4. The substantial change in each is to note that one appeal
will be heard for each sanction, but any additional appeals must be
accompanied by new information in order to be heard.
Corpora IV.G.4.c currently reads as follows:
c. Notification: Upon receipt of a request for Board action affecting
membership, the Board shall notify the person(s) in question of when
the matter will be considered and invite all relevant documentation
and appeals. The Board will discuss and decide such a petition in
accordance with its rules. Regardless of how the process is initiated,
a revocation or denial of membership by the Board enforces exclusion
from all SCA events in all SCA kingdoms. Such a revocation or denial
of membership may be appealed, but such appeal must be accompanied by
new evidence which warrants re-examination by the Board. At the
conclusion of the imposed term of revocation or denial, or if an
appeal as provided above is accepted by the Board, exclusion from SCA
events shall be lifted, and the individual allowed to (re)apply for
membership in the SCA, unless membership is again denied.
It would be changed to read:
c. Notification: Upon receipt of a request for Board action affecting
membership, the Board shall notify the person(s) in question of when
the matter will be considered and invite all relevant documentation
and appeals. The Board will discuss and decide such a petition in
accordance with its rules. Regardless of how the process is initiated,
a revocation or denial of membership by the Board enforces exclusion
from all SCA events in all SCA kingdoms. Sanctions imposed or upheld
by the Board of Directors may be appealed as provided in Corpora
I.C.3. At the conclusion of the imposed term of revocation or denial,
or if an appeal as provided above is granted by the Board, exclusion
from SCA events shall be lifted, and the individual allowed to (re)
apply for membership in the SCA, unless membership is again denied.
Corporate Policies II.D.4. currently reads as follows:
4. Appeal
A revocation or denial of membership may be appealed, but such appeal
must be accompanied by new evidence that warrants re-examination by
the Board. At the conclusion of the imposed term of revocation or
denial, or if an appeal as provided above is accepted by the Board,
exclusion from SCA events shall be lifted, and the individual shall be
allowed to (re)apply for membership in the SCA, unless membership is
again denied.
It would be changed to read:
4. Appeal
Sanctions imposed or upheld by the Board of Directors may be
appealed. Members may appeal such sanctions to the Board as provided
in Corpora I.C.3. At the conclusion of the imposed term of revocation
or denial, or if an appeal as provided above is granted by the Board,
exclusion from SCA events shall be lifted, and the individual shall be
allowed to (re)apply for membership in the SCA, unless membership is
again denied.
And Corpora I.C.3 currently reads:
3. Right of appeal
The Board is the ultimate determiner and arbiter of the rules of the
Society, regardless of what authority it may delegate elsewhere. All
members of the Society shall therefore have the right of appeal to the
Board, provided they follow proper channels for complaint and appeal.
When individual actions or decisions are appealed to the Board, any
Directors who have been personally involved with the matters in
question within the medieval structure of the Society must declare the
potential conflict of interest and withdraw from the ruling.
It would be changed to read:
3. Right of appeal
The Board is the ultimate determiner and arbiter of the rules of the
Society, regardless of what authority it may delegate elsewhere. All
members of the Society shall therefore have the right of appeal to the
Board, provided they follow proper channels for complaint and appeal.
After one appeal has been heard by the Board, additional appeals may
be presented, but such appeals must be accompanied by new evidence
that warrants re-examination by the Board. The Board may choose not
to hear such additional appeals if it feels the evidence does not
warrant re-examination. At the conclusion of the imposed term of
revocation or denial, or if an appeal as provided above is granted by
the Board, exclusion from SCA events shall be lifted, and the
individual shall be allowed to (re)apply for membership in the SCA,
unless membership is again denied.
When individual actions or decisions are appealed to the Board, any
Directors who have been personally involved with the matters in
question within the medieval structure of the Society must declare the
potential conflict of interest and withdraw from the ruling.
By consensus, Chairman Williams ordered this item put before the
membership for comment. Commentary shall be due by June 1, 2006.
Rapier Handbook
A revised Society Rapier Handbook was approved
Equestrian Handbook
A revised Society Equestrian Handbook was returned for further work.
Chancellor of the Exchequer / Kingdom Officer’s Handbook
A revised Chancellor of the Exchequer/Kingdom Officer’s Handbook was
returned for further work.
Chancellor of the Exchequer / Local Officer’s Handbook
A revised Chancellor of the Exchequer/Local Officer’s Handbook was
returned for further work.
Society Chronicler’s Policies
Revised Society Chronicler’s Policies were approved.
Drachenwald Non-Member Surcharge Variance Request
A variance in the non-member surcharge was granted for Drachenwald.
Memory Upgrade Funding Request
A request by the CTO to fund increased memory for our servers and back-
up was approved.
Investment Policy Revisions
The revised investment policies presented by the Investment Committee
were approved.
Resignation from the Order of the Laurel – Letitia Running (Paigan
Crawford), Kingdom of the East
By consensus, the Board took note of the resignation from the Order of
the Laurel of Letitia Running (Paigan Crawford).
Officers' Reports
Action items and policy decisions (note: officers not mentioned here
had no action items or policy decisions to present for Board review):
President
President Moore commended outgoing Treasurer Tom Bilodeau, and thanked
him for his service.
Vice President of Operations (Society Seneschal)
The Society Seneschal presented a policy interpretation stating that a
passage from the Society Seneschal’s handbook regarding the
publication of Treaties and Policies applies to all officers. The
Board upheld this interpretation.
He presented a new policy prohibiting the hunting of live animals at
SCA events. The Board upheld the policy.
Treasurer
The treasurer asked for the Board to approve the NMS variance for the
Kingdom of Drachenwald; it had already been approved under new
business.
Mr. Bilodeau had the following commendations: As this is my last
report to the Board as Treasurer, I wish to thank many of the people
who have made my job easier. Susan Earley has been instrumental with
her efforts to help formulate and implement not only financial policy,
but a useable handbook as well. I am indebted to all the Kingdom
Exchequers who I have worked with over these past 4 years as well. I
wish to also thank Deborah Brown for her sage counsel, keen wit and
insight. Kathy Palmer has been a resource to me as well, both as my
predecessor in this job, but also as a Society Exchequer and a source
of corporate knowledge and inter-kingdom anthropology. Zelda Unger has
my deep respect for working tirelessly on the financial issues for the
Canadian Society members. Lastly, I extend my heartfelt thanks to
Renee Signorotti for all her visible and invisible help. There is a
team of people that I also want to commend to the Society – and it is
the 7 Directors of the Board. The SCA's vision depends upon these men
and women who come from divers Kingdoms with divers skills. Thank you
for allowing me to work for you in serving the Laurel Kingdoms.
The Board thanked Mr. Bilodeau for his long years of service to the
SCA, and wished him luck in his “retirement.”
Society Exchequer
In addition to the handbooks which were presented for approval, the
Society exchequer presented changes to Society Financial Policy
regarding EFT, cash handling and internal citations. These changes
were approved by the Board. Updated Financial Policies for Caid,
Calontir, and Gleann Abhann were approved by the Board. The West
Kingdom Financial Policies were returned for further work.
Investment Committee
The investment committee asked to add a policy to limit the number of
holdings in the SCA portfolio to ten (10), not including investments.
The Board approved the policy.
Marshal
In addition to the handbooks presented for approval, the Society
Marshal presented a policy clarifying the use of low-profile thrusting
tips. By consensus, Chairman Williams ruled that this decision is
within the purview of the Society Marshal.
The Society Marshal asked for a clarification of a policy on minor
combat waivers. The Board referred this item to the Legal Committee.
Minister of Arts and Sciences
The Society MOAS requested approval of Appendix A: Definitions of
Terms for the approved document "Study and Education of Historical
Combat Techniques within the SCA." The Board approved the appendix.
Society Chirurgeon
The Society Chirurgeon asked that all references in policy in the
Chirurgeons' Handbook be changed from 'Chirurgeon General' to 'Society
Chirurgeon.’ The Board approved this request.
Executive Session
Society Exchequer Applications
The deadline for Society Exchequer applications is March 1, 2006. The
Board will continue to accept applications for this position until
that time.
Anthony Tamboury (Anton Polander) Appeal
Motion by Tom Hughes to deny the appeal of Anthony Tamboury (Anton
Polander), requesting reinstatement of ability to hold office in the
SCA. Seconded by Jeff Brown. In favor: Jeff Brown, Dena Cady, Tom
Hughes, Shawn Reed, Gabrielle Underwood. Opposed: none. Recused:
Heather English. Motion carried.
Robert Bower Revocation and Denial of Membership
By consensus, Chairman Williams ordered this item remanded to the
April 2006 quarterly meeting.
Bruce Parker Revocation and Denial of Membership
By consensus, Chairman Williams ordered this item remanded to the
April 2006 quarterly meeting.
Barbara Busillo (Caitlin) Absolute Banishment
Motion by Tom Hughes to uphold the absolute banishment of Barbara
Busillo (Caitlin) imposed by Darius and Roxane, King and Queen of the
East on September 24, 2005 and that the Society Seneschal be directed
to begin an investigation into a possible revocation and denial of
membership. Seconded by Gabrielle Underwood. In favor: Jeff Brown,
Dena Cady, Heather English, Tom Hughes, Shawn Reed, Gabrielle
Underwood. Opposed: none. Motion carried.
Barbara Busillo (Caitlin) Absolute Banishment Appeal
Motion by Shawn Reed to deny the appeal by Barbara Busillo of the
absolute banishment imposed by Darius and Roxane, King and Queen of
the East on September 24, 2005. Seconded by Heather English. In
favor: Jeff Brown, Dena Cady, Heather English, Tom Hughes, Shawn Reed,
Gabrielle Underwood. Opposed: none. Motion carried.
Edith Bain (Samira Umm al Harith) Banishment from the Realm
Motion by Heather English to uphold the banishment from the Realm of
Edith Bain (Samira Umm al Harith) imposed by Alaric and Noelle, King
and Queen of the Middle Kingdom on September 3, 2005. Seconded by
Gabrielle Underwood. In favor: Jeff Brown, Dena Cady, Heather
English, Shawn Reed, Gabrielle Underwood. Opposed: none. Recused: Tom
Hughes. Motion carried.
Motion by Heather English to uphold the banishment from the Realm of
Edith Bain (Samira Umm al Harith) imposed by Edmund and Kateryn, King
and Queen of the Middle Kingdom on October 1, 2005. Seconded by
Gabrielle Underwood. In favor: Jeff Brown, Dena Cady, Heather
English, Shawn Reed, Gabrielle Underwood. Recused: Tom Hughes. Motion
carried.
Stan Harmon Revocation and Denial of Membership
Motion by Heather English to revoke and deny the membership of Stan
Harmon (Galen Storm) effective January 21, 2006. Seconded by Dena
Cady. In favor: Jeff Brown, Dena Cady, Heather English, Tom Hughes,
Shawn Reed, Gabrielle Underwood. Opposed: none. Chairman Williams
exercised his option to vote and did so in favor of the motion. Motion
carried.
Doug Heyns Revocation and Denial of Membership
Motion by Gabrielle Underwood to revoke and deny the membership of
Doug Heyns effective January 21, 2006. Seconded by Tom Hughes. In
favor: Jeff Brown, Dena Cady, Heather English, Tom Hughes, Shawn Reed,
Gabrielle Underwood. Opposed: none.
Maria Martino (Phaedra Maria da Frasso) Absolute Banishment
Motion by Shawn Reed to uphold the absolute banishment of Maria
Martino (Phaedra Maria da Frasso) imposed by Janos and Rachel, King
and Queen of Atlantia on October 8, 2005 and that the Society
Seneschal be directed to begin an investigation into a possible
revocation and denial of membership. Seconded by Heather English. In
favor: Jeff Brown, Dena Cady, Heather English, Tom Hughes, Shawn Reed,
Gabrielle Underwood. Opposed: none. Motion carried.
Personnel Changes
Hal Simon was elected to seat B on the Board of Directors, effective
at the close of the April 2006 quarterly meeting, subject to the
standard probationary period.
As of the close of this meeting, Alan Andrist will replace Tom
Bilodeau as the Treasurer of the SCA, Inc.
Quarterly Meeting Schedule
The Second Quarter 2006 meeting will be held April 22, 2006, in
Richmond, Virginia (Kingdom of the Atlantia.)
The Third Quarter 2006 meeting will be held July 15, 2006, in
Indianapolis, IN (Kingdom of the Middle.)
The Fourth Quarter 2006 meeting will be held October 21, 2006, and is
tentatively scheduled to be in the Kingdom of Gleann Abhann.
Comments are strongly encouraged and can be sent to:
SCA Inc.
Box 360789
Milpitas, CA 95036
You may also email comments at lists.sca.org
or reply to this message.
This announcement is an official informational release by the Society for Creative Anachronism , Inc. Permission is granted to reproduce this announcement in its entirety in newsletters, websites and electronic mailing lists.
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