[Ansteorra] [Southern] CLOSED MEETINGS

Richard Threlkeld rjt at softwareinnovation.com
Mon Jan 14 09:55:23 PST 2008

I was told by someone at Pennsic who organizes 501(c)3 organizations that
only the Board of Directors could have closed meetings and even they must
(1) post advanced notification of the meeting and the general areas of
discussion (e.g. personnel issues, ...) and (2) the topics discussed are
limited to employee (and I assume volunteer?) personnel issues and
litigation issues. No lower level unit of a 501(c)3 could have closed
meetings. I don't know if she was right or not, but she has much more
knowledge and experience with the IRS regulations than I do. Perhaps the
Kingdom's legal counsel can give advice on it.

I can certainly see where this is a problem when the personnel or litigation
is centered around a Kingdom, but perhaps an open meeting would stop the
conspiracy pundits.

In service,
Caelin on Andrede 

-----Original Message-----
From: ansteorra-bounces at lists.ansteorra.org
[mailto:ansteorra-bounces at lists.ansteorra.org] On Behalf Of gail young
Sent: Monday, January 14, 2008 10:34 AM
To: Kingdom of Ansteorra - SCA, Inc.
Subject: Re: [Ansteorra] [Southern] CLOSED MEETINGS

Although I do not have the code in front of me, unless they have changed the
laws, organizations including 501K's CAN have closed meetings.  The law
there pertains specifically to open RECORDS.  For example, I work for the
public schools and the school board has closed door sessions all the time.  

Jean Paul de Sens <jeanpauldesens at gmail.com> wrote:
  Honestly, in my experience it's not transparency as much as simplicity
makes it benificial to have these meetings closed. The GOofS talk and
correspond with each other quite a bit, but there is some face to face stuff
that needs to be discussed. An hour before the day *is* enough time to get
it done, but not if we are asked a lot of questions by people who are
interested in delving into the details. The things that are discussed are
the same one discussed at the meeting later in the day.

If state law (Texas or Oklahoma) does require open meetings, I'd be
interested to know. My research a decade or so ago in OK makes me think
that you can have closed meetings so long as you are not the government.
There are a buncha caveats, but that was the basic.


On Jan 14, 2008 9:35 AM, Richard Yeager wrote:

> As was previously posted, other than personnel matters and pending
> litigation, there is NOTHING that should be closed to the membership,
> sensitive or otherwise. It may prove "inconvenient" or "troublesome" for
> the officers involved to have some matters brought up in public but that
> the nature of the beast. If there is not transparency in our decision
> making process then we have problems.
> Cuan mac Niall
> Pug Bainter 
wrote: > On the schedule of the upcoming Round
> Table (Saturday January 19) is
> > a closed meeting of the Financial Committee and Great Officer. What's
> > the deal? Why isn't the populace not allowed to attend it? Why can't
> > the populace be allowed to at least sit and listen to the meeting? I
> > can't be the only person who would like to know the state of kingdom?
> There is a closed session because of sensitive topics that are not and
> should not be discussed in an open venue. Previously these were two
> different sessions (closed & financial) but with a busier schedule for the
> Crown and me, we had to consolidate them into one meeting and hope we have
> enough time. The state of the kingdom will be disclosed in the Crown/Great
> Officers State of the Union from 1 to 3pm.
> In Service,
> Master Phelim Gervase called Pug
> Kingdom Seneschal - no longer Acting
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