[DFT] Guardian of the Tor event

Tue May 11 12:11:25 PDT 2004

Hi,

My input.

If we choose to do over Guardian I vote for July 23-25. It would give us 
enough time to advertise and get stuff done. Plus the river would be very 
inviting at that time of the year. The bees would not be in yet however 
there will probably be grass burrs.

And I suggest that we offer if you bring your site token from Guardian of 
the flood you only pay ½ price or none at all(we will still have to cover 
the port-o-johns and site fee). I believe this would encourage the people 
who got washed out to come back. Plus if they are at a discounted fee no 
NMS.

I also have no problem with passing on this year and holding it next year. I 
know of a couple of champions that would love to hold on to the regalia for 
another year. (He, He).

As for Yule revel I vote they cater. I have seen our cost for food when we 
do Yule as high as $1200.00. At that rate we would have to have 160 people 
at $10.00 (full price) just to break even. And that does not include the 10 
– 14 meals we comp. for champions, companions, and royalty. That adds 
another $100 to $140. to the bill. So that make the break even number go up 
to around 174.  That is above our usual attendance unless something special 
is going on.

I also suggest that the feast be prepaid (enforced) with a different price 
for those that do not eat feast. (This was one of the complaints I had heard 
from last year) We have more than enough time to advertise and collect for 
this. With a prepaid it would allow us to have a larger menu. The menu would 
need to be in place by September at the latest so we would know what our 
cost was and be able to adjust accordingly.

I had more than enough to eat at the event last year and I was at the end of 
the line. (Where there was no dessert left!!!!). However I know what the 
appetites are like in the SCA so maybe another course would be helpful.

And last if they cater or we do the food, when we advertise we need to know 
what is in the food for those with allergies so they can make a decision if 
they want feast or not.

And last, last I believe the people that came to the event enjoyed the 
divers selections at the bar. The site was large an accommodating with 
plenty of room. Push that in the advertising. Maybe even a few pictures.

Ok I will now step off this silly box I seem to be standing on.

Janie DFT

>From: "Sue Delk" <ladydds at centex.net>
>Reply-To: Canton of Dragonsfire Tor <dragonsfire-tor at ansteorra.org>
>To: "Canton of Dragonsfire Tor" <dragonsfire-tor at ansteorra.org>
>Subject: Re: [DFT] Guardian of the Tor event
>Date: Mon, 10 May 2004 17:27:01 -0700
>
>My $.02....
>
>If we "do-over", the July date would be better due to less crowded 
>schedule.  Lots of folks may want to attend Kng's College in Brad Leah, 
>which is fairly close to DFT, on June 18-20.  If we wait til next year, the 
>champions just get to wear their cool regalia another year (darn!).  Have 
>you asked Their Excellencies?
>
>     As far as Yule Revel, I vote for letting them cater and save the $$. I 
>think it would put us way out of budget and run the risk of not making a 
>profit if we have to pay $800 for site alone and then the cost of preparing 
>a feast (Anywhere from $400-700).  And I can consult if needed for 
>recommended period recipes that are easy to do.  Maybe we can offer to 
>maybe give a little more $$ for site and get more food.  That was a 
>complaint I heard last year--not enough was served.
>
>Just my input...
>Genevieve del Gamba
>
>   ----- Original Message -----
>   From: Keith Jefferson
>   To: dragonsfire-tor at ansteorra.org
>   Sent: Monday, May 10, 2004 2:48 PM
>   Subject: [DFT] Guardian of the Tor event
>
>
>   Greetings everyone out there. At the last meeting we discussed trying to 
>redo Guardian of the Tor or lovingly know as Guardian of the flood. There 
>were several propositions <or prostitution if you read the Loch-Ruadh list>
>
>
>
>   1 The easiest, not have one this year and do it next year
>
>   2 Have on in June 18-20 at Broken O
>
>   3 Have on in July 23-25 at Broken O
>
>   4 Have a joint fighter practice and pick the champs there
>
>
>
>   OK now there are the 4 options I need input!!!!!!!! It is easy pick 1-4 
>and we have only 1 volunteer for autocrat. So this is going to be an easy 
>event to put on every thing is done all you need to do is call for the Port 
>o Jons.
>
>
>
>
>
>   BTW if no one gives me input by the 14th that's Friday I'm saying no 
>event.
>
>
>
>   We also need someone to volunteer for Yule autocrat!!!! That's coming up 
>VERY SOON!!!! Yule is scheduled for Dec 5th and the site is already 
>reserved at the Hall at the Agave. There are  2 choices there is if they 
>cater it the site costs $400 plus the meals <you can pick the recipes> or 
>we can  rent  the kitchen and pay $800 plus, food, tea, and we clean it up, 
>yadda yadda. If they cater it they clean up and the food is professionally 
>prepared. We need input on that too. So please respond and tell me your 
>vote!!!
>
>
>
>
>
>   Lord Guyon Dupre
>
>   Seneschal of DFT
>
>
>
>
>
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