[Elfsea] Follow-up Notes / August Officers Meeting

[Seneschal of Elfsea via Elfsea]

Greetings, Elfsea.

Please see the attached follow-up notes from our 8/15/16 Officers Meeting.
A lot of ground was covered and as a Barony, we are definitely gearing up
for a robust Fall and Winter event season.

Hopefully, each of you will be able to join us at populace this coming
Monday (8/22/16) at 7pm at the Bedford Library.   A new storage solution
will be presented on which we will need to vote. I look forward to seeing
you!


In Service,
Lady Aoife Ruadh inghean Ragnaill
Seneschal, Barony of Elfsea

*BARONY OF ELFSEA- Monthly Officers Meeting*

Date:  *8/15/2016*

Time:  *7:00pm*

Location*:  Tom’s Burgers; 1530 N. Cooper, Arl.*

Type of meeting

*Baronial Officers Meeting*

Facilitator /Note taker

Seneschal

Attendees :

*SEN/ EXCH / DFT-SEN / KM / RM / AM / A&S / HSPT / NP / CHMB/ CHRN/ MOC /
WBM / HST*

*B&B      Others: K&Q / P&P     *Deputies: A&S, Seneschal, NP      Populace:
5

*SENESCHAL TOPICS *- Lady Aoife Ruadh (*seneschal at elfsea.ansteorra.org*
<seneschal at elfsea.ansteorra.org>)     *OPEN FOR APPLICATIONS*



*PASS DOWN NOTES / OUTGOING OFFICERS*

*GENERAL OFFICE INFO:*

*CURRENT POSITIONS OPEN FOR APPLICATIONS:*



·      *Archery Marshal, *

·      *Knight Marshal*

·      *Chamberlain*

·      *Seneschal*



*It is critical to create the pass-down notes for your offices.  (Need ALL)*

*This type of information may help demystify the duties of each position
and ensure officers are replaced in efficiently.  Officers were provided a
template of the pass-down format via email and handouts at the meeting.
Outgoing officers need to do this quickly and get a copy to the Seneschal.
Reference handout.*



*UPDATED INFORMATION *

*NEW OFFICER!!*

·      Welcome Nautilus Pursuivant, Publius Rutilius, Chris Cain.  He will
be working with the Eclipse Herald to get warranted.  He will need a deputy
or two, we have some catching up to do!



·      Welcome the new Deputy NP, Conal Ramsay, William Elder.

*FINANCE COMMITTEE*

·      Finance Committee Meeting: 6:30p-7p before 6/27/16 Populace.  7
items of discussion including upcoming Kingdom audit, budget, & policy.  One
item (Storage Option)was unanimously approved to be presented to the
populace for vote.



·      *OFFICERS SHOULD BE WORKING ON BUDGETS*.  If you need a copy of your
last year’s budget and what has been spent, contact the Exchequer.

*SENESCHAL TASKS:*

·      *DEMOS ADDED TO KINGDOM CALENDAR*?*   Kingdom Seneschal = Yes*.
Coordinators,
fill out the forms and get them to me.



·      *ELFSEA PARTICIPATE IN RESTAURANT FUNDRAISERS*?*   Kingdom Seneschal
= Yes*.  Buffalo Wild Wings is the current location of our Academy classes.
I have filled out the application and if we are accepted, they will give us
%back cards to use.  At the end of the year, SCA, Inc.- Barony of Elfsea
will receive a check for a small % of our tracked spend.   STATUS:  Still
awaiting word from BWW as to acceptance.



·      *USE OF SCA LOGO BY PUBLIC AGENCY SPONSORING A DEMO?*  Forwarded to
Media Liaison--- CURRENT STATUS: Sitting on the desk of the SCA President
for determination.  We may not have an answer in time for the Arlington
Library Demo--- but it was the right question to ask, since the SCA logo is
trademarked/copyrighted and Arlington wants to put it on their
advertisement and web site.



·      *RAISING FEES FOR HERALDRY?*  Meridies sent out rate increases for
heraldic submissions.  There were immediate questions.  CURRENT STATUS:  Each
kingdom is currently reviewing for structure or increase.  Star Principal
Herald and/or K-Seneschal should alert all in Ansteorra when determined.





*BARONIAL COLLEGE  /  BOY SCOUT JAMBOREE / ARLINGTON LIBRARY DEMO*

*INFO FOR OFFICERS:*

*Baronial College to be held on October 1, 2016*:  Lady Astridr is putting
together her coordinator team.  Need Volunteers!  Gate Coordinator needs to
check in with preliminary list of who is scheduled to work gate NLT
mid-September.  Any problems with tasks assigned, see Exchequer.

Baronial College tentative schedule is on the facebook page.

-       Their Excellencies seek a Bardic Champion and an A&S Champion

-       The rules for each are posted.

-       If you are competing, you must display and teach (Skill & Service).
A letter of intent is required in order to ensure the classes are able to
be judged.

-       There will be a 5-6 hour solid block of classes to choose from





*Arlington Library Demo at the Levitt Pavilion to be held on October 22,
2016; *If interested in helping--- contact Baron Arthur at broboris at att.net



*Boy Scout Jamboree Demo to be held November 11-12, 2016*: If interested in
helping--- contact Lord Franklin Whitenhale.  Social Media Coordinator for
the Jamboree is Cat Gallon.  Franklin is deciding whether he wants to put
the demo on the Kingdom calendar; will follow-up.  The Elfsea Cooks Guild
is doing a meal plan for all demo participants/workers.  Master Caelin will
release a menu and buy-in costs.

*OFFICER TOPICS*

*RAPIER MARSHAL*

Duchess Antigone

rapier at elfsea.ansteorra.org

No new info.

*HOSPITALER*

Lady Yvette

Hospitaler at elfsea.ansteorra.org

Absolutely thrilled with the care offered to newcomers.  We are integrating
them and they are taking positions within the barony.  Need all cards and
fliers available for upcoming demos.  Will also begin order process at
Kingdom level.

*CHRONICLER*

Milady Johanna

chronicler at elfsea.ansteorra.org

*Due date for Tidings submissions is Sunday, August 28th at Midnight*.  Please
remember word fame and any stories or historical tidbits, patterns,
research, etc.  These are the items that make for great reading.  It is
critical to ensure info is correct--- check the last copy and provide
milady Johanna with any calendar or guild updates… *as well as office
status*.

*CHAMBERLAIN*

Countess Amelot

chamberlain at elfsea.ansteorra.org

*OPEN FOR APPLICATIONS*; next inventory currently scheduled for October 29th
.  We will need all available personnel.

*WEB MINISTER*

HE Master Caelin on Andrede

webminister at elfsea.ansteorra.org

There is a coding problem on the calendar and as soon as Master Caelin can
get with HE Alejandro, the calendar will be updated.   This is critical
status item as the web calendar is an official one by policy.   Guild
heads, officers, make sure Caelin has your dates and practices.

*HISTORIAN*

Lady Kaz

historian at elfsea.ansteorra.org

No new info.

*DFT SENESCHAL*

Lord Franklin

seneschal at dragonsfire-tor.ansteorra.org

DFT Yule is around the corner and the FB page is up.  Lady Eleanor is
hosting the YEAR OF THE NORMAN feast.  A lot going on, but the event is
shaping up to be fantastic.  The A&S Theme is WYRMS.



DFT will soon have a new Seneschal, as normal transition time has
arrived.  Franklin
loves his job and does not want to leave.  We told him he had to.  J

*EXCHEQUER*

Lady Astridr

exchequer at elfsea.ansteorra.org

Officers.  Budget.  Due on 8/26/16.

No submission means your office will be given $0 for the 2017 year and any
purchase must be approved by populace*.  Get. Those. Budgets. In.*

*KNIGHT MARSHAL*

Lord Absolon

marshal at elfsea.ansteorra.org

*OPEN FOR APPLICATIONS**; *does have one applicant.  Lord Absolon looked
really excited about this, so we teased him a bit.



Important: Lord Absolon reminded everyone that when a regularly scheduled
practice is cancelled by the Marshal, only that Marshal can reinstate or
call the activity “back on”.

*ARCHERY MARSHAL*

Master Caelin

archery at elfsea.ansteorra.org

*OPEN FOR APPLICATIONS* Practices cancelled by rain, a practice had a few
newcomers.  All-in-all, a good month.

*NAUTILUS PURSUIVANT*

Milord Publius RutiliusCaprarius

herald at elfsea.ansteorra.org

*Welcome New Book Herald!!! *Currently in warranting process, working with
Eclipse to get into the mail.  Has a new deputy (Conal Ramsay) and will be
ready to roll when he is able to view email.

*MINISTER OF ARTS & SCIENCES*

Lady Liadan inghean Finnen

moas at elfsea.ansteorra.org

A&S night at the B&Bs house was a success and many things were completed
from staining poles, to scribal beautification of paper, to balloon animals.
Lady Liadan introduced her newest deputy, Mavis.



Lady Liadan also reminded everyone that the rules/regs for the Baronial
College A&S Competition are now posted.  Contact her with any questions or
requests for assistance.

*MINISTER OF CHILDREN*

Milady Liaden Orlanderson

moc at elfsea.ansteorra.org

Lady Liaden has a lot of new ideas and is currently working with the K-MOC
to determine the feasibility.  One item under consideration is a version of
a kids academie, although many details and fine print have to be reviewed.



In order to have many available volunteers, K-MOC and E-MOC are requesting
a few extra bodies go through the background check process to be on record
to help with MOC activities.  If interested, contact Lady Liaden.  This
will also help as they prep for Baronial College activities.

*BARON & BARONESS*

HL William &

HL Cassandra

baron at elfsea.ansteorra.org

baroness at elfsea.ansteorra.org



-       Kudos to Scribal Guild which is being recognized at kingdom
level.  Need
award recommendations early as original scrolls take time to make.  Submit
recommendations ASAP and do not hesitate to recommend family and friends.



-       A reminder that Baronial College A&S Display piece(s) must have a
tie to Children as our Future.  Make sure your piece has a great story.  If
you are competing, you must submit a letter of intent and teach a class as
well.   The classes DOES NOT have to be on what you are displaying.
 Participating
in an A&S Competition is a good way to be judged and learn more.  TE’s are
encouraging it.     **The reason for this type of display and teaching
format is because our Barony is a team of “doers”.  Service is a very large
aspect of who we are.  It rests at our core and drives us to excel.  After
the last A&S competition, TEs spoke with some Laurels and explained their
desire to create a service niche for our A&S.  The idea was met very
positively and ideas were garnered about how to run it.  This format is
going to be Elfsea’s stamp on A&S!*



-       BUDGET. BUDGET. BUDGET.  OFFICERS.  BUDGET.   Make sure you put in
a brief explanation of why you need certain amounts.  The Finance Committee
will be discussing and paring down and balancing competing requirements---
but ask for what you need.



-       Braggarts War! (Steppes, Bonwicke, Elfsea).  If you want to see the
great site that will be used for the wars (2017, 208, 2019) go to Bonwicke
on the first weekend in September for their event, just a little south of
Abilene.  It is a great time and good way to get a lay of the land.



*And Now--- words of training and wisdom from His Excellency William:*

For the newcomers in the group, you may have wondered why HE Sir Arthur of
the Fenn is also referred to by the title: Baron Elfsea.  It is because he
is the founding baron of our fine group which began over 25 years ago.  He
and founding Baroness HE Robyn shall always carry the singular titles *Baron
and Baroness Elfsea*.  What they have done for our group is nothing short
of spectacular.





*COOKS GUILD*

Master Caelin

*Meets on the 2nd Tuesday of each month at Master Caelin’s house.  *



The guild met with Lord Franklin and came to terms on supplying a meal plan
for the multi-day Boy Scout Jamboree Demo.

*CLOTHIERS GUILD*

Lady Yvette

*Meets on the last  Friday of each month at Lady Yvette’s house, 6-9pm.*





*SCRIBAL GUILD*

Lady Silvana

*Meets on the 1st and 3rd Fridays of each month at Lady Silvana’s house,
6-9pm.*



*Seneschal Note**:  The unofficial name is now Scribal & Snack Guild, as
Brownies and Tortilla Chips are ever-present.  But many folks are attending
and lots of original scrolls are being made--- so whatever fuels their
creativity is all good!*

*ELFSEA ACADEMY*

HL Jeanne-Marie

The *3rd Academy will be Sept. 5th*,, 7- at the Buffalo Wild Wings in
Bedford (183/Central)

TOPIC: Courtly Graces taught by TEs Mistress Adelaide and Sir Daniel.



Garb is optional for attendees (but required for instructors).  There is no
requirement to buy food or drink to attend, but you cannot bring in outside
food/drink.
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