[Elfsea] Fw: Follow-up Notes: 11/26/16 POPULACE

Tue Dec 6 07:44:42 PST 2016

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Barony of Elfsea Populace Follow-up Notes

November 26, 2016

Informal / No Court.   Meeting began at 7:05p

Opening words from the HE William and HE Cassandra:

  *   The populace did an amazing job at the BSA Camporee  demo stewarded by Lord Franklin and staffed by many from our Barony, Dragonsfire Tor, Glaslyn, and Steppes. Many scouts learned about what we do and had a good time. BSA was happy to have us help and we get their goodwill when looking for event sites. BSA says several thousand scouts and adults were present.

  *   There are many events coming up that will interest Elfsea. (mentioned below).

  *   Gulf War preparation should start now.

Update on 2017 Gulf War Planning:

  *   HE William mentioned that an event page will still be created on Facebook to assist with the barony’s preparation to participate in next year’s Gulf War.

  *   Elfsea is seeking applicants to serve as GW Land Coordinator. This person, or team, would need be on site the weekend the site opens and be on site the final weekend to ensure the site is clean and ready to be turned back over.

     *   The coordinator works with the Gulf War staff to parcel out the spaces needed by the barony for individual tents, kitchen, etc.

     *   The coordinator is also responsible for obtaining the sizes/dimensions of every tent or site camping with Elfsea to ensure we get the appropriate space and have enough room for safety precautions.

     *   Lord Guyon stated that the showers have been rebuilt and will be available.

     *   Lord Guyon also noted there will be a meal plan offered, possibly at a slightly higher rate than last year, as some meals will be upgraded.  Contact him or Master Caelin with any food allergies.  NOTE: Participation in the meal plan is not a requirement to camp with Elfsea.

     *   Elfsea will also plan one “Elfsea party night” to bring together all attending Elfsea members who may not be camping with Elfsea. This is not related to the meal plan.

Update on Tournament of Champions (Dec. 10, hosted by Barony of Stargate):

  *   The populace is invited to attend to support our champions:

     *   Elfsea Chiv - Sir Louis de Blaireau

     *   Elfsea Rapier- Master Miguel Vallejo de Villa Joiosa

     *   DFT Chiv- Sir Alejandro Mendoza

     *   DFT Rapier-  Lord Guyon Dupre

BARONIAL BUSINESS – Master Caelin on Andrede, Incoming Seneschal

  *   ANNOUNCEMENT OF NEW OFFICERS:  HL Jean-Marie (Central A&S) announced the Minister of Arts and Sciences is open.

  *   OFFICES OPEN FOR APPLICATIONS:  Chamberlain / Rapier Marshal / Web Minister / Finance Committee

  *   EVENTS OPEN FOR BIDS   (Each bid closes on December 9,  2016):

     *   Elfsea Defender 2017

        *   Due to scheduling conflicts with camping sites, the 2017 Defender will be April 28-30, 2017 (one-time change).

        *   Sid Richardson camp  has been reserved for Elfsea on that  weekend and any submitter who wishes to use it in their bid may do so or may choose another site

     *   Braggarts War 2017

        *   First weekend in September, Bonwicke is the first host.

        *   Site is already set, although we have reserved Sid Richardson in case of emergency.

        *   Bids are open for the 2018 Autocrat, who will serve as the 2017 Shadowcrat of the Bonwicke autocrat so that we can make improvements and take the lessons learned. If you cannot commit to 2018 (yet) please consider shadowing and taking notes you can pass on.

        *   Submit your name and any relevant experience, such as if you have autocratted other events.

        *   The submitters, once again, are not required to use Sid Richardson, but do have to think of Bonwicke’s location and proximity when choosing sites.

     *   Braggarts War 2017 Service Coordinator

        *   Elfsea is responsible for the service portion of the 2017 Braggarts  War

        *   The service coordinator will work with Bonwicke to ensure that tasks falling under this responsibility are assigned and completed and Elfsea folks are involved.  Please speak to the Seneschal or B&B for more details.

  *   INTERIM RAPIER MARSHAL

     *   Lord Guyon Dupre has volunteered to be the interim Rapier Marshal (90 days only) to give Elfsea a chance to open applications and get another Rapier Marshal placed.

     *   Please consider this important office. Send applications to Guyon, the central rapier marshal, the B&B, and the Seneschal. The central rapier marshal will make any decisions with input from the others.

  *   BARONIAL HOLIDAY POTLUCK:

     *   Coordinator: Lady Astridr   /    Co-Coordinator: Lord Esteban

     *   Facebook page and sign-up sheet should be active now.

     *   Baronial Potluck:  6:30-8:30p Monday, December 19th Bedford Public Librar

OFFICER REPORTS  (presented by the officer)

  *   Exchequer –  Gulf War check for volunteer hours is in. Also, get any expenses in and don't allow checks to go out that will not clear in December.

  *   Minister of Children – The children's version of the Academy is going very well. The children are enjoying it and learning a lot. She needs some speakers for future classes.

  *   Archery – Moving the time to noon-4pm on the 2nd and 4th Sunday to catch the light.

FINAL WORDS FROM THE SENESCHAL

  *   A reminder that as of October, all populace meetings are held at the Buffalo Wild Wings in Bedford… with the exception of December’s Baronial Potluck, which is still at the Bedford Public Library.

  *   Officers, new and experienced, please get your reports in on time.

Meeting ended 8:00 pm

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