[Elfsea] CLARIFICATION: Follow-Up Notes: Officers Meeting 5/16/16

Tue May 17 11:01:47 PDT 2016

Greetings, Elfsea.
Please allow me to correct/clarify one item in the notes.  
The statement of being "off the hook" in the notes (reposted here) was directed only to last night's attendees.
Her Excellency does still need to contact some of the artisans chosen. :-)
Original:"Our
  Defender Champions have turned in their choices from the Artisan a la carte
  menu.  If you have not received
  specific notification on an item you offered, you are off the hook for
  required item."

-------- Original message --------
From: Seneschal of Elfsea via Elfsea <elfsea at lists.ansteorra.org> 
Date: 5/17/16  11:49  (GMT-06:00) 
To: Barony of Elfsea <elfsea at lists.ansteorra.org> 
Subject: [Elfsea] Follow-Up Notes: Officers Meeting 5/16/16 

Greetings, Elfsea.
Another really good officers meeting has wrapped up--- and I wanted to get the attached notes to you quickly since we are event heavy in May and some information is time sensitive.  
Many thanks to a great Officers Corps for the work they are doing.
Monday, May 23rd at 7pm at the Bedford Public Library is our Populace Meeting.  I hope each of you are able to come.
 In Service,Lady Aoife Ruadh inghean RagnaillSeneschal, Barony of Elfsea

  BARONY OF
  ELFSEA- Monthly Officers Meeting

  Date:
  5/16/2016

  Time:  7:00pm

  Location:  Tom’s
  Burgers; 1530 N. Cooper, Arl.

  Type
  of meeting

  Baronial Officers Meeting

  Facilitator
  /Note taker

  Seneschal

  Attendees
  :

  SEN/ EXCH / DFT-SEN / KM / RM / AM / A&S / HSPT / NP / CHMB/ CHRN/
  MOC / WBM / HST
  B&B      Others: K&Q / P&P     Deputies: Seneschal, A&S      Populace:
  3

  SENESCHAL
  TOPICS - Lady Aoife Ruadh inghean Ragnaill   (seneschal at elfsea.ansteorra.org) 

  PASS DOWN NOTES / OUTGOING
  OFFICERS

  INFO FOR OFFICERS:

  Archery Marshal, Knight Marshal,
  Chamberlain, Nautilus Pursuivant, Minister of Children

  It is
  critical to create the pass-down notes for your offices.  
  This
  type of information may help demystify the duties of each position and ensure
  officers are replaced in efficiently. 
  Officers were provided a template of the pass-down format via email
  and handouts at the meeting.  Outgoing officers need to do this quickly
  and get a copy to the Seneschal.

  Completed
  notes should be sent electronically to the Seneschal for compilation into a
  master book--- and copies given to each of your deputies and anyone
  interested in the position.   The
  populace should have access to these notes and they may eventually be posted
  on the web page, once compiled.

  GETTING TO KNOW THE CURRENT
  OFFICERS 

  INFO FOR OFFICERS:

  TONS
  OF NEW FACES IN THE POPULACE.  They do
  not know us as a group.

  For the next few populace
  meetings, we are returning to the process of having each attending officer
  and guild head stand up and give a brief pass-down.  If you have no information, simply say,
  “Hi, I’m _____ the _____ and I am happy to answer any questions or talk to
  you after the populace meeting.”

  BARONIAL COLLEGE  / 
  BOY SCOUT JAMBOREE / ARLINGTON LIBRARY DEMO

  INFO FOR OFFICERS:

  Baronial College to be held
  on October 1, 2016:  Bids were opened at the April populace
  meeting.  As of the officers meeting, no
  bids have been received for the finance committee to review.  

  Arlington Library Demo at the
  Levitt Pavilion to be held on October 22, 2016; There have been no emails
  requesting to coordinate this event.  
  If interested, email the Seneschal and Their Excellencies.  

  Boy Scout Jamboree Demo to be
  held November 11, 2016:
  There has been one request to coordinate, however, if interested, email the
  Seneschal and Their Excellencies.  

  ALL OF THESE need to be
  cemented NLT mid-June 2016 so that planning can begin.

  OFFICER TOPICS

  RAPIER MARSHAL
  Duchess
  Antigone
  rapier at elfsea.ansteorra.org

  No
  new information.  Wednesday practices
  are well attended.

  HOSPITALER
  Milady
  Yvette
  Hospitaler at elfsea.ansteorra.org

  The
  loaner garb box is in desperate need of tunics of all sizes.  Hospitaler plans to coordinate with
  interested members of populace, A&S, and Clothier’s Guild to get some
  donations of tunics or cloth to create tunics.

  CHRONICLER
  Milady
  Johanna
  chronicler at elfsea.ansteorra.org

  Due
  date for Tidings submissions is Saturday,
  May 28th at Midnight.  Please remember word fame and any stories
  or historical tidbits, patterns, research, etc.  These are the items that make for great
  reading.  The last edition of the
  tidings was great--- many thanks to everyone who submitted.

  CHAMBERLAIN
  Countess
  Amelot
  chamberlain at elfsea.ansteorra.org

  OPEN FOR APPLICATIONS; 
  Put
  in your application so that you can be trained for next inventory (2017).
  For the remainder of May, the
  front road of the storage facility will be under construction to repair a
  pipe.  Use the side entrance which can
  be accessed by going a little south of the main entrance and turning right.

  WEB MINISTER
  HE
  Master Caelin on Andrede
  webminister at elfsea.ansteorra.org

  Master
  Caelin has all of the passwords and is reviewing the site to correct some
  identified items.  If you need anything
  updated, email him at the address listed here.

  BARON & BARONESS
  HL
  William & 
  HL
  Cassandra
  baron at elfsea.ansteorra.org
  baroness at elfsea.ansteorra.org

  All Guild Facebook Pages need
  to have the Seneschal or Web Minister as back-up admin.  This needs to happen immediately, in case
  something happens and site access is needed.

  Storage:  Have had one offer of backyard storage and
  priced an exhorbitant mom/pop storage facility--- needing more options to try to cut costs.

  WORD FAME…WORD FAME… WORD
  FAME.   This is how the B&B keep tabs on the
  good works of the Baronial Family.  We
  have lots of newcomers, robust A&S Day attendance.  The B&B also now post updated words to
  the website, so check it out!

  Their
  Excellencies love the Elfsea contingents showing up by hordes at events.  Numbers are great--- Keep it up! They will
  always attempt to let you know their progress and pavilion availability.  

  DFT SENESCHAL
  Lord
  Franklin
  seneschal at dragonsfire-tor.ansteorra.org

  DFT had a great Queens.  >200 attendees with 80 fighters!  (Average attendance has been 140-ish); Lord
  Franklin thanked the Barony for additional support and stated it was a
  definite team effort.

  Guardian of the Tor is this weekend (20th
  – 22nd) and it looks to be a day of fighting for both rapier and
  chivalric.  Bear Pits, anyone?  Potlucks and children’s activities.  Gate opens at 5pm on Friday.

  EXCHEQUER
  Lady
  Eleanor 
  exchequer at elfsea.ansteorra.org

  This is Lady Eleanor’s last
  Officers Meeting as our Exchequer.  
  Transition
  to Lady Astridr will be completed May 31st. 
  The
  month of April saw the most checks written since she took office.  By comparison--- May has been super quiet.

  KNIGHT MARSHAL
  Lord
  Absolon
  marshal at elfsea.ansteorra.org

  OPEN FOR APPLICATIONS; Active fighters on Wednesday
  is averaging 4 or so.  But more are
  showing up to train the fighters, including a few Dukes and a Count.

  ARCHERY MARSHAL
  Master
  Caelin
  archery at elfsea.ansteorra.org

  OPEN FOR APPLICATIONS; Recent practice on 15th was
  cancelled due to rain.  Next scheduled
  practice will be played by ear.  HE
  Pyro has volunteered to submit an application for the position and we will
  await the word of the Central Archery Marshal when that occurs.

  NAUTILUS PURSUIVANT
  Interim:
  Lady Cecelia
  herald at elfsea.ansteorra.org

  OPEN FOR APPLICATIONS; Our interim Nautilus Pursuivant has alerted us
  that school is almost over--- so she will be able to get back to “pursuiving
  the nautili”.   Lady Cecelia plans to
  delve into book heraldry and get caught up on names, devices, and badges that
  have been recently submitted.  After
  school is out--- HERALDRY NIGHTS ARE BACK ON!

  MINISTER OF ARTS &
  SCIENCES
  Lady
  Liadan
  moas at elfsea.ansteorra.org

  Deputy
  MOAS Auereliana gave the pass down and the numbers on the most recent A&S
  Day.  We had >20 participants and
  many were newcomers!  Outstanding.  Although Lady Liadan will no longer work at
  the facility--- she has sent word that we will probably  still be able to use it and the plan is to
  make it monthly.

  MINISTER OF CHILDREN
  Lady
  Silvana
  moc at elfsea.ansteorra.org

  OPEN FOR APPLICATIONS; Contact her for details if you are interested in
  the baronial MOC position, as there are background check requirements.
  Queens
  Champion had well-attended Children’s Activities and a first: TWO Queen’s
  hopes (each bracket had a champion).   
  If we are to have Children’s activities at  Guardian, Lady Silvana needs the second
  back-up adult.  Contact her at the
  email listed if you are interested.

  HISTORIAN
  Lady
  Kaz
  historian at elfsea.ansteorra.org

  No
  new information.  

                                            GUILDS

  COOKS GUILD
  Master
  Caelin

  Meets on the 2nd
  Tuesday of each month at Master Caelin’s house.  
  Slower
  times due to heavy event activity. 
  Last guild the group learned to partition chicken and cut 14 pounds.

  CLOTHIERS GUILD
  Lady
  Silvana

  Meets on the 4th
  Friday of each month at Lady Silvana’s house, 6-9pm.
  All
  May meetings cancelled due to heavy event schedule.  June--- all things back on.
  Folks
  are buying sergers and machines and they have a Facebook page!

  SCRIBAL GUILD
  Lady
  Cecelia

  Meetings are scheduled as
  Lady Cecelia’s schedule allows.  
  Calmer
  month, but turned in lots of scrolls. 
  She is attempting to keep the pantry of blank documents well-stocked.
  She is also in talks with the Powers that Be regarding Ansteorra original
  scrolls as the norm.  

  ELFSEA ACADEMY
  HL
  Jeanne-Marie

  Academie
  is currently in hiatus. The next semester begins in July.
  Labs
  will be scheduled soon.   Be on the
  lookout for posts and emails from HL Jeanne-Marie.

  EVENT UPDATES

  Other/Additional Notes:

  Additional
  thoughts from Their Excellencies:

  ·     
  Our
  Defender Champions have turned in their choices from the Artisan a la carte
  menu.  If you have not received
  specific notification on an item you offered, you are off the hook for
  required item

  HOWEVER---
  if you still want to make items for the baskets, by all means do!   
  If
  your items are time sensitive, feel free to gift the Defender with them
  throughout the year.   

  Also,
  if you make batches of sweet stuff to bring to events and want to cordon off
  a bit to spoil our defenders--- by all means, do!   We want them to know we appreciate them.

  ·     
  Warlord
  last year had a successful potluck--- we want to do it again (Saturday).  Plans and a coordinator will be announced.

  ·     
  Also,
  by request, Elfsea will Pavilion next to Steppes at Warlord to help them
  build the giant party pavilion for Saturday night.  A great way to partner.

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