[Elfsea] Elfsea exchequer information

[Treasurer of Elfsea]

Following up on HE Franklin's email that applications are now being
accepted to serve as the next exchequer for Elfsea. If you have never
served as an exchequer before I will be happy to discuss the office with
you (there are also several other former exchequers in Elfsea who would
too). Some basic information:

Yes you must be a paid member of the SCA and keep your membership current
as long as you hold the office.

You are a member of the Finance Committee which reviews, among other
things,  all bids for events, demos with expenses and unbudgeted expenses.

You are required to complete the financial report each month and submit it
to the Central Region Exchequer. The report is in Excel format,and very
easy to complete (a lot of it calculates automatically when you plug in the
numbers each month).

You will need to complete an event report after every barony event and
deposit the funds from gate within five business days. You will also be
working closely with the autocrat to make sure checks are written for gate
seed and other expenses related to the event.

The barony chamberlain is your deputy but you are ultimately responsible
for the barony's assets in the storage unit and you must arrange for the
annual inventory which has been happening in October. While we are
searching for a less costly unit we have been paying them once a month.

Also at about the same time each year (September) you must contact all of
the officers to prepare a draft budget for the following year which is then
approved by the populace.

The barony financial policy is reviewed every other year.  Since we
approved the current one last year, it does not have to be reviewed again
until 2024.

Please contact me with any other questions you might have!





-- 
In Service,

Eleanor of Forth Castle
Exchequer
Barony of Elfsea
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