[Glaslyn] Getting on the Ball w/ DOTF

[Scot and Michelle Henry]

Um, we'd hoped to have a pretty ball.
Is there space - indoors?  Outdoors is a last resort.  Is there electricity?
Also, if we're going to do a bardic and a ball, can we coordinate a little
so they don't completely overlap each other?  I'd like people to be able to
attend both at least for part of the time.
If there will be a ball, it should go in the announcement as well.

Capricia


-----Original Message-----
From: glaslyn-admin at ansteorra.org [mailto:glaslyn-admin at ansteorra.org]On
Behalf Of Richard Culver
Sent: Wednesday, February 13, 2002 10:26 AM
To: glaslyn at ansteorra.org
Subject: [Glaslyn] Getting on the Ball w/ DOTF


Cyniric hlafard send warmest greetings to his neighbors in Glaslyn!

   Lady Lavina has gone ahead and handed DOTF to me, so I want to get this
going.  For those who did not make last meeting, the site will be Hawkwood
on the weekend of May 17, 18, and 19, the weekend before warlord.  I am
going to Border Wars to survey the site and get advice from our sister
canton.


   What I need right at this moment, and as soon as possible, is people to
volunteer as coordinators or "understewards" and an assessment of what those
people will need to have their part of the event run smoothly.  Below are
the positions I think need to be addressed.  The fighting understewards will
need to respond the quickest as I would like to get announcements out by the
end of the week and something to the Black Star as well.

Chivalric Understeward-  I need the rules and requirements.  Yes, I am aware
it is the same format.  For clarification and having something on paper
please send me the information as well as a tentative list of what you will
need.  If someone other than the Knight Marshall takes this on, please work
with Lord Herries.

Rapier Understeward-  same as above but for your community.  Please
coordiante with Lord David de la Roke.

Archery Understeward- same as above but for your community. Please
coordinate with Lord Lothar.

Minister of Children- what schedule do you want to run on?  What services do
you want or not want to provide?  What supplies do you need (we should be
able to get donations fr craft goods)? etc.....

Waterbearers/Chiergeouns (sp?)--what supplies do you need? What refreshments
and container do you need?  How many people do you need?

Heralds-  How many are needed? For what? Do you need shifts? etc.

Trollbooth/Gate-  What schedule you want?  What length of shifts? How many
people? etc.

Security- How many people?  What type of shifts? etc.

Food/Tavern ?-  What are we needing here?  Is it going to be run again?
What do you want in the announcements?  At some point would like a tentative
"menu".

   I will run set-up and tear down as well as site clean up.  If we are
short people in some areas I will do my best to compensate the positions
myself.

   Fighters I know this "your" event, but the fighting is not all there is.
Please contribute and do not leave everything to the non-fighters.  Sorry to
sound abrasive,but the fighter turnout for other than fighting things has
been noticeably lacking.  We are all needed to make this work.

    If you see anything else I am missing and/or you wish to add something,
please contact of list.

have a good day,
Cyniric, steward for DOTF


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