[Ravensfort] Fw: [Ansteorra-announce] [Announcements] Newsletter Production Stipends

[David Brown]

We all need to reply to this. This is crap. Cut your corporate spending not 
ours.

Devin




________________________________
From: Sher M <runa.herd at earthlink.net>
To: Barony of Raven's Fort <ravensfort at lists.ansteorra.org>
Sent: Fri, February 11, 2011 1:42:40 PM
Subject: [Ravensfort] Fw: [Ansteorra-announce] [Announcements] Newsletter 
Production Stipends


----- Original Message ----- 
From: Leslie Luther-Fulton 
To: sca Announcements 
Sent: Friday, February 11, 2011 12:43 PM
Subject: [Ansteorra-announce] [Announcements] Newsletter Production Stipends
Due to external economic conditions and increased overall costs facing the SCA 
Inc., the Board of Directors and senior staff have been forced to make over 
$250,000 in cost cutting measures to the 2011 budget in order to ensure 
continued operations. 

 
The largest recurring expense for the SCA at the corporate level is the stipend 
payments made to the Kingdoms for publishing hardcopy newsletters.  As our 
modern society moves increasingly away from hardcopy publishing to electronic 
mediums, the costs of hardcopy publishing have increased proportionally. Based 
on the need to curb these costs, and the responses of the membership in the 2010 
census, the Board of Directors believes it is essential to the continued 
financial health of the SCA to transition the organization away from paper 
newsletters. Accordingly, the SCA has initiated a project to transition all 
kingdoms to e-newsletters, and is projecting implementation by Jan 1, 2012. 
Until the SCA has the infrastructure in place to support e-newsletters, the 2011 
stipend amount provided by the corporate level for production assistance will be 
reduced to cover only those aspects required by the governing documents. This 
will reduce the overall stipend for mailings and production by 60%. The Board of 
Directors greatly regrets the necessity of making these changes to the stipend 
structure, but feels that it is the best of an array of difficult options to 
execute its fiduciary responsibility to the membership of the organization.
 
This means that postage will still be covered for all mailing classes, including 
the expected postal rate increase later this year, but the production stipend 
will be greatly reduced.  Most components of newsletter production costs are 
controlled at the Kingdom level, including newsletter size, use of color 
printing, page count due to non-required information, and printing companies 
utilized. Thus, Kingdom Chroniclers have several tools at their disposal to 
lessen the impact of the stipend decrease. To further mitigate the financial 
impact to the Kingdoms, the following changes in required inclusions will be 
effective with April 2011 newsletters:
	* Membership forms will no longer be required to be published 
	* The list of Board of Director nominees will no longer be required to be 
published 

	* Full Society regnum will no longer be required to be published.  Contact 
information for the Kingdom Ombudsman must still be included. 

	* A statement indicating where to locate the additional information on 
www.sca.org and/or Kingdom websites will be required to be published.
 
As additional reminders, branch event announcements are only required to be 
published for the month in which the event occurs.  Should the branch event 
occur in the first week of the month, publication in only the prior month is 
acceptable.  Please refer to the Chronicler’s Handbook for the minimum event 
information required for publication.
 
The Society Chronicler has information available for the printing house in TN 
(USA) that several Kingdoms have already been utilizing for more cost-effective 
printing and mailing services. 

 
Fundraising that is specifically done for the purpose of newsletter publication 
is still allowed, but (as always) is at the discretion of the Kingdoms. 

 
The Board of Directors, SCA, Inc. greatly appreciates the time and effort put 
into newsletters produced at all levels of the organization  and is committed to 
implementing a financially responsible process to provide information to the 
membership by a blend of electronic and hardcopy media. 



________________________________
Comments are strongly encouraged and can be sent to:
SCA Inc.
Box 360789
Milpitas,  CA 95036

You may also email comments at lists.sca.org.

This announcement is an official informational release by the Society for 
Creative Anachronism , Inc.  Permission is granted to reproduce this 
announcement in its entirety in newsletters, websites and electronic mailing 
lists.

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