[Ravensfort] Fw: [Ansteorra-announce] [Announcements] President's Report October 2011
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Sun Oct 23 13:16:36 PDT 2011
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Subject: [Ansteorra-announce] [Announcements] President's Report October
October 22, 2011
This is the President's report of the actions taken at the SCA, Inc.'s and
is subsidiaries most recent Board of Directors meetings, held October 15,
2011 in Seattle, Washington, in the Kingdom of An Tir. This material may be
freely distributed, and those receiving it are strongly encouraged to share
this information with the general membership. Permission is hereby granted
to reprint all or part of this report in Kingdom, Principality, and local
newsletters. It is requested that the source of the information be
identified as "from the President's Report of the August 2011 Board meeting"
and that, as far as possible, exact quotes be used. Please note that this
report is NOT the official Minutes of the Board meeting. In case of any
discrepancy between this document and the approved Minutes, the Minutes are
binding. Any inaccuracies in reporting contained herein are my own.
Subscriptions to the Board Minutes are available from the SCA, Inc. A
subscription includes this report in addition to the Minutes approved at the
Have fun. Make our game fun for everyone, every day!
Thomas (Tom) W. Hughes
President, SCA Inc.
At the request of the SCA President, Tom Hughes, the SCA Board of Directors
approved the appointment of Margaret Polson and Rebecca vonGroot as the
Legal Committee Chairperson and as Secretary of the Legal Committee
The Board approved that Electronic Newsletter access be granted to members
of SKA Drachenwald. SKA members in Finland and Sweden currently receive
Drachenwald’s “Dragon Tales” as their kingdom newsletter. By allowing them
access to the e-newsletter website, they too will have the option to choose
between paper and electronic versions of their newsletter. Without the Board’s
motion to allow this, they will continue to be required to purchase paper
versions at the highest cost to both them and the Society.
I want to commend all those SCA members and volunteers who continue to make
our game fun for everyone. Lisa Mohr stepped up as the Interim Sovereign of
Arms. She has done an outstanding job during the short time in the office.
Lisa May has been most helpful in providing the SCA President and the SCA
with last minute pro bono legal support. We thank Children’s Officer, Nedra
K. Dunton, known in the SCA as Ardenia ARuadh for her work over the past
four years as SCA’s Children’s Minister. Also, I would like to commend Paul
Newton, Sir Omarad the Wary, for his service as Society Marshal. Finally, I
wish to commend Kim Harvey, Countess Kenna, in her role as Society
Seneschal. This past quarter, we have asked to her take on a large number
of tasks which she has handled with style, grace and a great sense of humor.
The SCA is now 45 years old. Plans are underway to hold a 50th Anniversary
event celebrating our game. Kingdoms interested in hosting this prestigious
event are encouraged to submit their bid to the Society Seneschal. We have
been blessed with a huge number of qualified and interested members in
taking on and applying for the positions of Society Seneschal and Society
Marshal. We will be selecting successors to these positions shortly.
Vice President of Information Technology
Aaron (Rusty) Lloyd, Vice President of Information Technology requested that
the Board review the business case on Tablet Computer adoption. He wanted to
know from the Board if this is a project we should work on further
implementation or if it should be tabled at this time.
The E-newsletter sitemap and mockup were reviewed. This architecture was
developed to provide the interfaces between the kingdoms and the SCA
Corporate server for use in electronic newsletters.
There were two new policies approved by the Board for the Office of the Vice
President of Information Technology. These are summarized below.
1. Electronic mail inboxes: All mail to Society Officers will no longer
be forwarded to personal electronic mail addresses. The officer must use and
maintain a Society related electronic mail address. While the officer may
take advantage of the ‘store and forward’ capability, they must have an
actual society email address.
2. Usage of ‘aliases’ for Society email correspondence: This is to be
discouraged whenever possible as it can lead to potentially sensitive email
correspondence being stored entirely on a non-Society server. While the
current crop of officers is currently ‘grandfathered’ in, over time we will
reduce this practice significantly.
The VP of IT sends his warmest thanks and commendations to Renee Signorotti
and Dori Andrepont for their ongoing critical work on the E-newsletter
project. Please also commend David Weiner, David Dewbre and Marla Lecin for
their valuable day to day work to keep our technology and associated
services running, as well as their emergency work and work on mission
critical projects (server migration, email issues). Lastly, please commend
Adam Zabell for his excellent work on the Tablet Computer business case. In
addition, we have 2 specific commendations for work on the migration
project: David Dewbre (Alexander Tryon) and Lewis Tanzos (Tanzos Istvan).
David was instrumental and did a lot of the heavy lifting for the bulk of
the migration. If it wasn't for him, it wouldn't have been as easy, smooth
or early. Lewis assisted in the migration of the heraldry websites and did
most of the testing of them as well as being the liaison to Laurel.
The Society Seneschal, Kim Harvey, was asked by the Board of the Directors
to make policy interpretations on two items at the July 2011 board meeting.
Policy Interpretations were requested on the topics of same sex baron and
baroness and on same sex royal consorts. Her review of these two items
follows in detail.
Corpora Section V. Territorial Barons and Baronesses
A. Appointment and Removal - The crown shall appoint a territorial Baron
and/or Baroness according the laws and customs of the kingdom when a branch
is granted baronial status, or whenever a new Baron and/or Baroness is
required. The Barony's opinion on the matter must be requested and received
in writing, and the appointments must not be substantively opposed by the
populace of the barony. Territorial Barons and Baronesses are officers and
must maintain appropriate membership status.
In researching this issue it was noted that in the late 1980's the then
board of directors discussed and ruled on this issue in regards to the
Baronage. This issue was reviewed from the written word and compared to
Crown and the Qualifications set in Corpora for Royals and Royal lists. It
clearly states "consort of the opposite gender" in the Qualifications of
Royalty. In the above mentioned section regarding Baron/Baroness this is
not mentioned. The law reads according to the laws and customs of the
kingdom. That being said, the Society Seneschal made the following
recommendation. That the current Board of Directors take note of the
previous actions of the Board of Directors of the SCA, and take no action.
It is up to the individual kingdoms and said kingdoms’ law as to how this
section of Corpora is interpreted. Kingdoms have the right to decide by
insertion in their own kingdom law the gender qualifications of the
territorial baronage. The Board of Directors upheld this interpretation.
The Kingdom of An Tir requested a change to Corpora regarding same sex
Consorts for Royal lists.
Corpora states in the Glossary-
Consort: The member for whom the combatant fights in a Royal Lists.
Royalty: The persons who hold the offices of Sovereign or Consort of a
kingdom or principality.
The heirs to those positions are also considered royal, but Corpora uses the
terms “royalty” and
“reigning royalty” interchangeably, and only to refer to Sovereigns and
Section C- Branch Designations- It clearly states that Kingdoms are ruled by
Kings and Queen and a Principality is ruled by a Prince and Princess.
Corpora Section IV. Royalty
Each competitor in a Royal List must fight for a prospective consort of the
All combatants in Royal lists and or Principality lists must be of the
opposite gender. In order to change this rule the SCA must establish cause
and follow the process for changes in Corpora. The Board upheld the Society
Seneschal’s interpretation that any changes to allow same sex consorts must
follow the process for changes to Corpora. (Additional information on this
subject is presented below in the Census 2010 topic.)
The Society Seneschal commended the Pennsic 40 staff and special thanks to
Baron Devon for a job well done. “A special thanks to James Doyle for all
of his hard work as the kingdom seneschal of the Outlands. Enjoy your
break! Cosmo Craven - Have fun with your new job! But promise to help out
your incoming seneschal...I know you will. Thanks to Bill Colbert for his
efforts in the kingdom of AEthylmearc. Thanks to Robert Hedstrom from
Drachenwald for all of his hard work and effort in keeping several countries
happy. Thanks and enjoy your deserved rest. Thanks to Master David for his
hard work as Caid Seneschal and for continuing his efforts when he stepped
down. Thank you for the work and extra effort! Mitch Steck, thank you for
listening when I needed to vent, being a calming force on the Board of
Directors and for loving the game like you do. It was an honor to get to
know you over the last few years. I know you are going to keep working
remember reports are due January 15th, 2012.”
It is that time of year when many groups start to move indoors in parts of
our kingdoms, but others are going outside to play. My last report
challenged members to bring in one new person. I can say I have managed to
meet my goal in that I have contacted several new folks and they are
interested in attending. I once again, challenge you...bring in a new
member. This is a great time of year to travel. Bring a new person along
and show them the ropes. With gas prices slowly going down, we can all be
on the move again. Go out there and visit a group you are unfamiliar with.
See their customs; maybe you can adopt some for your own groups. Have a
Census 2010 Committee
The Census 2010 Committee Chairman, Eric Langhans, requested that the Board
approved publication of census data covering Peerage Options and Same Sex
Consorts. The Board approved the release of the data to the SCA Website and
encourages members and participants in the SCA to review and comment on the
data and information. The Board is reviewing options pertaining to options
available regarding the results and of the census data and is soliciting
comment on possible options.
The entire Census Committee pulled together to provide the findings with Max
Melson taking the lead o collating all of the information and putting it
into a publishable format. Many thanks go to Wendy Erisman and Julia Smith
for doing the initial analysis on these high profile topics.
Vice President of the Corporate Office
The Vice President of the Corporate Office, Renee Signorotti, had no
requests for board actions or policy interpretations. She commended Gloria
Woodard (Honor of Restormel) our Society Chronicler for her thoughtful
attention to the Blackfox awards. She ensures that the spirit of the award
After three years and three new hips, we have to say “good-bye” to Mitch
Steck. It’s been a pleasure working with you.
The Publications Manager, Dori Andrepont, had two policy interpretations
which the Board upheld. These cover the following items.
Wikimedia Images: Wikimedia does not provide “any warranty regarding the
copyright status or correctness of licensing terms.” Images from that site
cannot be used directly on SCA websites and in SCA publications. Images
from stock photography or clip art services can continue to be used as long
as all the terms of usage are met and the source is credited.
Period Images Mechanically Copied: Every individual image used needs to be
researched (and that research retained with the office, if the image is
used), and that there isn’t any “blanket” policy that will fit. The reason
behind this is the source of the image: it may have been a photograph that
was scanned from a book and the book (including the images) will likely hold
a copyright, or the photographer may hold rights to the image, or some
combination of variables that we cannot predict. Of course, this applies to
similar sites as well. The simplest solution is to read the fine print.
The Society Chronicler commends Charles Anderson, Chris Conner, Jennifer
Heise, Marla Lecin, Dar’C O’Neal, Stacie Tibbetts and Gloria Woodard.
Finally, Dori says “thanks” to Theresa Anderson, John Fulton, Leslie
Luther-Fulton, Rusty Lloyd and Renee Signorotti.
Tournaments Illumintated issue 180 will be mailed October 7. The over-sized
issue of The Compleat Anachronist will be delayed in mailing with a revised
mailing data of October 14 to 20, 2011. The Society Chronicler notes that
the nominations for the Blackfos Awards were amazing and it was challenging
to choose the winners. The Society Webminister reports that the overall SCA
web presence is good. This quarter’s work on SCA.org included the typical
content updates, handling requests from kingdom and corporate officers, and
a change to the operation of the on-line membership system. The Archive
continues to receive many SCA publications but would like to receive copies
of all of them. The SCA Special Collection and Archive at the University of
California at Riverside requests items including past and current copies of
kingdom laws and any arts and sciences publications.
The Society Chronicler, Gloria Woodard, had no new requests for board
action, no policy interpretations, and no requests for new policies. She
thanks Lady Theresa of Cahir and Mistress Nicholaa de Bracton for their
helpful commentary in reviewing the proposed policies. Thanks to all of the
Kingdom Chroniclers (in reviewing the Blackfox nominations), Master
Christopher MacConing (for making the new Blackfox tokens), Magister Riordan
MacGregor (for his help in getting the nominations and winner listing ready
for publication in Tournaments Illuminated) and the judges who helps choose
the winners. Always, thanks to Dori Andrepont, Renee Signorotti, Rusty
Lloyd, John Fulton, and Mazelle Attiya for being so supportive and helpful.
All Kingdom Newsletters are running smoothly. The nominations for the
Blackfox Awards were amazing and it was difficult to choose the winners.
The nominations and winners will appear in the Fall issue of Tournaments
Tournaments Illuminated Editor
The Tournaments Illuminated Editor, Dar’C O’Neal, had no requests for board
action, no policy interpretations, and no requests for new policies. The TI
staff continues to serve the magazine faithfully and effectively. Art
Director Dori Andrepont contributions are invaluable. TI issue 180 will be
mailed October 7, 2011.
Compleat Anachronist Editor
The Compleat Anachronist Editor, Jennifer Heise, had no requests for board
action, no policy interpretations, and no requests for new policies. Joyce
Morris is commended for her unfailing support and responsiveness and Dori
Andrepont is commended for all her support.
The Society Webminister, Christopher Conner, had no requests for board
action, no requests for new board policies and no commendations. He did
have policy interpretations which the board upheld.
There have been two instances where non-recognized web sites have used or
are currently using web services (web hosting) paid for with SCA funds.
These web sites do not comply with all Society and Kingdom guidelines.
Therefor they should not be allowed to receive web services as recognized
sites do. The Board upheld this interpretation.
The overall web presence of the Society continues to change as officers
reach term limits, existing technologies are updated or become outdated and
new technologies become available. He encourages any and all persons with
ideas, comments or feedback to reach out to Local, Regional or Kingdom
The Corporate Treasurer, Mazelle Attiya, had no policy interpretations or
requests for new policies. She presented a draft version of the 2012 budget
which is still in-process. The Board of Directors approved the Corporate
Treasurer’s requests to approve Corporate Resolutions to open bank accounts
for the new subsidiaries in New York, Maine, Mississippi and Rhode Island.
These resolutions were developed after the US Internal Revenue Service
issued tax payer identification numbers for these subsidiaries. The
resolutions represent the required delegation of authority from the Board to
the local brank exchequers to open new bank accounts under the Patriot Act
The Treasurer commends the Society Exchequer, Owen Shribman, and the Kingdom
Exchequers for their work in completing the 2010 Consolidated Kingdom
Domesday report. Four more subsidiaries (Maine, Mississippi, New York, and
Rhode Island) are nearing completion. Within the State of Mississippi, the
SCA event called “Gulf Wars” will become a separate subsidiary form the rest
The Society Exchequer, Owen Shribman, had no requested board actions, policy
interpretations, or new policies. Owen commends Aaron (Rusty) Lloyd for all
his help in moving the office of the exchequer to today’s technology. He
has been actively helping in setting up our SharePoint system.
The Exchequer thanks all of the Kingdom Exchequers in the daunting task of
completing the consolidated doomsday reports. With several new exchequers,
and many turnovers within the kingdoms, this year became very challenging,
The Society Exchequer commends all of the Kingdom and Local Exchequers in
their efforts in moving their groups to new back accounts in the
subsidiaries. We are working on getting a bigger push in reducing the
backlog in the Non Member Surcharge reporting and payments that are
outstanding. As always, the kingdoms and exchequers offices continue to
look for improvements in process and procedures and should have some
modifications within the coming months.
Laurel Sovereign of Arms
The Laurel Sovereign of Arms, Patrick Anderson, requested that the Board
revoke the Volunteer Agreement covering intellectual property and software
development passed by the Board in December 2010; the Board approved this
request of board action and further declared that any such agreements
executed to date as “null and void” and directed the President and in-house
council develop a plan of action for the future. Goal is to work with SCA’s
volunteers to encourage their continued support and to provide a
non-exclusive, royalty-free, paid up, and non-revocable perpetual license in
The Board approved a change to the Administrative Handbook for the Laurel’s
office. The Laurel also requested guidance on a potential copyright issue.
“Heraldstick” software gathers heraldic articles from various web sites
automatically and stores them on a computer. In essense, it makes it easier
to gather these articles. The Board directed Laurel to work with the VP of
IT and the Publications Manager to develop a course of action to resolve is
issue and report back to the Board by the January 2012 board meeting.
The Laurel Sovereign of Arms had no new policy interpretations. He did
state that he is looking into changing the reporting cycle for herald
Laurel commended Lisa Mohr, Countess Elizabeth de Rossignol, quondam Laural
Queen of Arms (twice), Pelican Herald, Laurel. Her Excellency has be a
source of good advice. She is a font of common sense, good humor, and has
the ability to cut through sticky situations with grace. To sum her up with
one of the best accoldade he has, “She’s going to stay on my speed dial
On average, the submission process resolves 285 submissions per month. We
are continuing to ba able to process and resolve submission in under a year.
Overall, Laurel’s two main goals right now are to finalize the new and
revised Rules for Submission. In additon, we are working on attepting to
find an education deputy to help work with the Kingdom Principal Heralds to
find teachers for heraldic classes in their kingdoms.
The Society Chatelaine, Liz Georges, had no requests for board action, no
policy interpretations and no new policy requests. She commends Brianna
MacLukas (Jane Dary) for making teaching at Atlantian 30 year such and easy
proposition. She thanks Renee Signorotti for making attendance at the Board
meeting so easy and to Aaron (Rusty) Lloyd for driving her around all
The census results offer us a great opportunity to begin dialogue about
recruitment and retention in the SCA. She is looking forward to further and
deeper review of the results. Kingdom officers continue to look for ways to
inspirec their local officers and populace, but struggle with getting
individuals to report on time. All that said, the Kingdom officers continue
to impress her with their enthusiasm and commitment to seeing the SCA become
more effective at recruitment and retention.
The Society Marshal, Paul Newton, had a request for board action concerning
waivers for equestrian activities. This request was returned for further
work. The board deemed that the Society Marshal’s request of board action
regarding the resolution of problems around waivers and authorization card
effective dates to be within the purview of his office and directed him to
take actions necessary to resolve the matter. The Society Marshal’s
requests to change Corpora and the Marshal Handbook were returned for father
The Society Marshal commends Duke Eringien for his thorough and tireless
administration of the Equestrian Marshallate. He also commends Master JP
for YEARS of work and sacrifice to help make siege warfare safe and fun.
Things in the Marshal’s office are running smoothly this quarter. He
reminds marshals that all experiments must follow the guidelines dictated in
the Marshal’s Handbook. Also, participants need to be mindful of their own
health and capabilities when participating in martial arts, especially in
hot weather. Hydrate often, take rests. Fight safe, fight often.
The Society Chirurgeon, Angelia Myers, submitted her second and third
quarter reports. She had no requests for board actions, new policy
interpretations, and no requests for new policies in both reports. Multiple
Kingdom Exchequer offices changed over during the past six months. All
transitions appear to be running smoothly.
Arts and Sciences
The Society Minister of the Arts and Sciences, Leslie Falzone, had no
requests for board actions, no new policy interpretations, and no new policy
requests. She commended Countess Dulcia MacPherson (Elizabeth Bair Brooks)
MOAS for the Kingdom of Trimaris, for her hard work and dedication to the
job. She also thanks and commends Mistress Keja Tselbnika (Karina Bates)
for all her hard work as MOAS for the Kingdom of Ealdormere.
The Grand Council submitted their report to the Board of Directors with 10
new actionable recommendations which the board is considering. The Grand
Council has requested that the Board provide feedback to the Council on each
of their reports with the aim of working more effectively.
The Legal Committee has two outstanding matters under consideration and was
assigned three new questions this quarter. New matters assigned this
quarter include a review of corporate policies and procedures for the
purpose of determining standard format for such policies and procedures and
a recommendation as to the policies that should be drafted and adopted by
the corporation as a baseline; consolidation of all investigation and
sanction procedures into a single document for ease of reference;
advisability of online storage of certain corporate documents; and questions
of law concerning whether certain Board of Director actions may be taken via
A. Society Seneschal Applicants: By consensus, Chairman Vaughn stated
that no action to be taken.
B. Society Marshal Applicants: By consensus, Chairman Vaughn, this item
is remanded to the November 2011 conference call.
C. Katherine Golightly (Marion Golightly) Administrative Sanction
Appeal - The board voted to deny the appeal by Katherine Golightly (Marion
D. Janis M. James (Sine Gunnsdottir) Appeal – The board voted to deny
the appeal of Janis M. James (Sine Gunnsdottir).
E. R & D Request for Katie & Matthew Richardson - Chairman Leslie
Vaughn recused herself from this issue. In doing so, she passed the gavel
to John Fulton. The Board voted to instruct the the Society Seneschal to
investigate allegations made by an outside attorney regarding Katie
Richardson (Katerina O’Callaghan. After the vote, Acting Chairman Fulton
returned the gavel to Chairman Vaughn.
F. Michael Alberto (Miguel Alejandro De Las Corrientas) R & D Update -
By consensus, Chairman Vaughn ordered that no action be taken.
G. Kathryn Golightly (Marioun Golightly) Administrative Sanction – The
Board voted to uphold the Administration Sanction imposed by Aaron and
Rustique, King and Queen of Ealdormere, on May 3, 2011. Also, the Board
imposed a sanction upon Kathryn Golightly (Marioun Golightly), prohibiting
her from holding any and all offices for a period of five years, effective
H. David Findley Absolute Banishment - The Board upheld the absolute
banishments of David Findley imposed by Arch and Runa, King and Queen of The
Middle Kingdom on August 11, 2011 and subsequently by Eikbrandr and Runa,
King and Queen of the Middle Kingdom on September 24, 2011.
I. Malinda Terry (Malinda Hohen Van Kester) Exile from the Realm -
Chairman Leslie Vaughn recused herself from this issue. In doing so, she
passed the gavel to John Fulton. The Board voted to uphold the Exile of the
Realm of Malinda Terry (Malinda Hohen Van Kester) imposed by Arthur and
Gabriela, King and Queen of Atenveldt on September 17, 2011. Seconded by
Tim Jennings. At this time Acting Chairman Fulton returned the gavel to
J. Robert Ogren (Brother Robert) Exile from the Realm – The Board
upheld the Exile of the Realm of Robert Ogren (Brother Robert) imposed by
Caspar and Cecilia, King and Queen of Meridies on August 23, 2011, and
subsequently by Kenneth and Sabine, King and Queen of Meridies on September
20, 2011, and to begin an investigation into a possible Revocation and
Denial of Membership.
K. Director Selection - By consensus, Chairman Vaughn ordered that this
item be remanded to the November 2011 conference call.
L. Director Confirmation - By consensus, Chairman Vaughn stated that
there was no action to be taken at this time.
M. Ombudsman Assignments
Chairman Vaughn ordered the following Ombudsman assignments effective as of
the end of the October 15, 2011 quarterly Board meeting.
Leslie Vaughn, Chairman - President, Society Seneschal, Corporate Office,
Legal Committee, Executive Assistant
Mark Faulcon, Vice-Chairman - Æthelmearc, East, Information Technology,
John Fulton, Director - Ansteorra, Marshal, Publications
Denise Hundley, Director - An Tir, Census Initiative, Grand Council, Grants,
Tim Jennings, Director - A& S, Atenveldt, Artemesia, Board Recruiting, Caid,
Lisa A. May, Director - Atlantia, Calontir, Gleann Abhann, Meridies,
Kim McAuley, Director - Chirurgeon, Drachenwald, Financial Officers, Lochac
Have fun. Make our game fun for everyone, every day!
> Comments are strongly encouraged and can be sent to:
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> Box 360789
> Milpitas, CA 95036
> You may also email comments at lists.sca.org.
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