[Sca-cooks] Tavern Arrangements WAS An Andalusian Lunch at Red Dragon

[Susan Lin]

I usually ask for half early to take advantage of sales and early
prep.  Then I will get the rest closer in time.  I keep all receipts
and even do a small consolidated cost sheet and turn it in at the
event.  Either I get an additional check or more likely I return
money. I never comingle the funds with my own.  I cash the check and
keep that money and reciepts in a separate envelope.

On 9/1/09, Euriol of Lothian <euriol at yahoo.com> wrote:
> In the past I've funded a feast out of my own pocket and later got
> reimbursed when I turned in the receipts. The Barony I live in now has quite
> a number of people who could not afford to do that. The Exchequer gives them
> an advance for the food costs, and the receipts are turned in and the
> numbers reconciled. When I was still recovering after having been laid off,
> I got an advance for doing a feast, and when we reconciled the receipts
> against the advance, I wrote a small check for the amount back to the
> barony... in essence, I came under budget for the feast.
>
> If any local group's exchequer has an issue doing this, then a discussion
> should be had with the exchequer and the seneschal. There maybe some
> underlying issues, but at least everyone will be on the same page.
>
> Euriol
>
>  Euriol of Lothian, OP
> Clerk, Order of the Pelican, Kingdom of Æthelmearc
> Chronicler, Barony of Endless Hills
>
>
> "I slept and dreamt that life was joy. I awoke and saw that life was
> service. I acted and behold, service was joy."
> -Robindranath Tagore, Poet/Playwright/Essayist 1913 Nobel Prize for
> Literature
>
>
>
> ----- Original Message ----
> From: "lilinah at earthlink.net" <lilinah at earthlink.net>
> To: sca-cooks at lists.ansteorra.org
> Sent: Tuesday, September 1, 2009 7:19:12 PM
> Subject: Re: [Sca-cooks] Tavern Arrangements WAS An Andalusian Lunch at Red
> Dragon
>
> Ranvaig wrote:
>>  I have no problems with our group helping out the other group, or
>>  funding the costs for their lunch, the group needs help. I'd help
>>  myself if I could.
>>
>>  But it doesn't seem right that they ask me to fund the lunch for our
>>  event out of *my* pocket. I've cooked a feast and two lunches for
>>  this group before, and never made a big profit, but never lost money
>>  either. Normally I'd probably just buy everything and turn in the
>>  receipts afterwards, but I'm fighting a layoff at work, and have been
>>  only working 25 hours a week... I just don't have the money.
>
> I know that for my first feast i was basically told to buy all the food
> myself, then turn in the receipts to get reimbursed a month later - and the
> feast was in December, generally an expensive month, with holidays, gifts,
> potlucks, family, etc. I did it but i wasn't happy. So the next year i asked
> for an advance. When i was exchequer for the group i gave the cooks the
> basic budget, they turned in receipts afterwards - if they spent more within
> reason, they were reimbursed.
>
> Is the group willing to give you any "seed" money that you can repay after
> the lunch? If you explain your work situation, will they be more
> sympathetic?
> -- Urtatim (that's err-tah-TEEM)
> the persona formerly known as Anahita
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