[Ansteorra-announce] [Announcements] Request for Commentary - Electronic Communications Policy

[Baron, Meg]

Greetings unto the members of the Society:

As you may be aware, six months ago the Board forwarded a revised Electronic
Communications Policy to the membership for comment. Commentary received was
for the most part favorable. Several suggestions were received that the
Directors felt should be included in this document. Since those changes were
fairly substantive, the Directors decided the revised Policy should be
returned to you for comment once again.

The amended policy appears below. Substantive changes to the policy as
originally published for comment are indicated by *****.  More minor edits
were also made. In the interest of clarity, these are not marked, as the
changes do not substantively alter the meaning of the document.

Please send your input to comments at sca.org, or by mail to The Society for
Creative Anachronism, Inc., PO Box 360789, Milpitas, CA 95036-0789.

Comments are due by January 1, 2004.

In service to the Society,

Meg Baron
President, SCA Inc.

------------------------------------------------------------------------

Amended Proposed Policy on Electronic Communications (amended 7-23-03--SCA 
Corporate Policies X)

1.  Electronic Publication of SCA Documents

When official corporate documents are published electronically on a site
not sponsored by the SCA, Inc., the original copyright notice for the
document must be provided along with the text.  The following addition
should be made to the copyright notice:

"In cases of conflict, the governing version of this document is (title of
document), copyright (date) by the Society for Creative Anachronism, Inc.,
and obtainable in printed form from the SCA Stock Clerk, P.O. Box 360789,
Milpitas CA 95036.  Disputes over the contents of this document will be
decided in favor of the printed version available from the SCA, Inc."

2.  Participation of SCA Officials in Electronic Communications Media

A.  Unless otherwise stated as a prerequisite of office, electronic
communication is not required of any officer.  Traditional paper
correspondence is always acceptable, and is the default means for official
correspondence.

B.  The SCA, Inc. neither prohibits nor requires members' or officers'
participation in electronic communications media such as newsgroups or
mailing lists.

3.  Electronic Communications to and from SCA Officers

*****A.  Electronic communications to SCA officers may be regarded as formal
communications only if approved in advance by the officer, or if a
confirmation of receipt is obtained.*****

B.  Messages posted for general attention on any public electronic
communications forum are not regarded as formal communications to an
officer, whether or not that officer is known to participate on the forum in
question.  *****Communications posted by corporate or kingdom officers to
their officer-specific forums may be considered official communications to
those officers subscribed to the forum.*****

C.  Any policies or procedures governing the handling of correspondence,
such as maintenance of file copies for correspondence with lasting effect,
apply equally to electronic mail.  *****Officers must ensure that any
electronic files are passed on in a format readable by their successor.*****

D.  SCA officers must distinguish between their personal opinions and
official statements or policies of their office in electronic
communications. (****changed wording in D from "must be careful to
distinguish" to "must  distinguish"****)
Comments are strongly encouraged and can be sent to: 
SCA Inc.
Box 360789
Milpitas,  CA 95036

You may also email comments at sca.org or reply to this message.
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