[Ansteorra-announce] [Announcements] President's Report - October 2006 Quarterly Board Meeting

Sun Nov 5 11:24:43 PST 2006

PRESIDENT'S REPORT OF THE OCTOBER 2006 BOARD MEETING

Greetings: 

This is the President's report of the actions taken at the SCA Inc.'s most
recent Board of Directors meeting, held October 21, 2006 in Memphis,
Tennessee, in the Kingdom of Gleann Abhann. This material may be freely
distributed, and those receiving it are strongly encouraged to share this
information with the general membership. Permission is hereby granted to
reprint all or part of this report in Kingdom, Principality, and local
newsletters. It is requested that the source of the information be
identified as "from the President's Report of the October, 2006 Board
meeting" and that, as far as possible, exact quotes be used. Please note
that this report is NOT the official Minutes of the Board meeting. In case
of any discrepancy between this document and the approved Minutes, the
Minutes are binding. Any inaccuracies in reporting contained herein are my
own. 

Subscriptions to the Board Minutes are available from the SCA Inc. A
subscription includes this report in addition to the Minutes approved at the
meeting. Past approved Minutes are also available on the SCA web site
(http://www.sca.org/). 

The next Board of Directors meeting will be held on January 27, 2007, in San
Diego, California, in the Kingdom of Caid. The deadline for submission of
agenda items is January 1, 2007. Please send hardcopies of any agenda items
to Renee Signorotti at the SCA, Inc. corporate office by that date 

Respectfully submitted, 
Patrick Anderson
Interim President, SCA Inc. 

BRANCH STATUS CHANGE

The Board took note of three new branches, the Shire of Wyntersett (Fort
Drum, NY, USA), the Shire of AmLoch (Borger, TX, USA) and the Shire of
Skerjastrond (Marquette, MI, USA). The Board also took note that the now
Stronghold of Rauchenderberg (Northern Bavaria, Germany) changed from a
Shire to Stronghold in the Shire of Turmstadt. Finally, the Board took note
that the Shire of La Marche Sauvage (McAllen & Harlingen, TX, USA) has been
dissolved.

OLD BUSINESS

Unofficial Entities (Guild Proposal) 

By consensus, Chairman Williams ordered the Corpora I.E. Proposed Change -
Unofficial Entities, which would permit certain entities such as guilds, to
become official entities of the SCA, be returned to the Society Exchequer
and Seneschal for further work.

Administrative Suspension

The proposed change to Corpora X.C. Administrative Suspension, which would
grant the Society Seneschal some powers to sanction a person remanded to the
November 27, 2006 conference call by consensus.

NEW BUSINESS

Accounts Receivable Collection Policy

The Board returned a new accounts receivable collection policy to the
Treasurer for further work.

2007 Budget

The Board worked hard on preparing the 2007 budget, and some items were left
unfinished due to necessity. The Board returned the budget to the Treasurer
for finalization in time for the November 27, 2006 conference call meeting.

REPORTS

Vice President of Operations (Society Seneschal) - George Reed (Aaron faheud
Swiftrunner of the Stone Keep)

The Society Seneschal requested a ruling from the Board to determine what
material should be provided to a sanctioned party for their use in preparing
a defense. The Board ordered this be returned to the Society Seneschal for
further work. The Board upheld the Society Seneschal's ruling that events
published in the calendar section of the kingdom newsletter but lacking a
formal announcement were covered by insurance. The Board also upheld the
Society Seneschal's ruling that SCA participants attending and competing in
a non-SCA event are not relevant to the SCA. Finally, the Board requested
the Legal Committee examine the Society Seneschal's ruling that all SCA
volunteers in the United States are covered by the United States Volunteer
Protection Act of 1997.

The Board also upheld the following ruling of the Society Seneschal:

As Autocrats and/or Stewards, Mayors, etc., are the primary person
responsible for the operations of events they have the right to hire,
remove, reorganize members of the event staff. They are responsible to not
do so in a capricious fashion, but have full authority in this matter. In
the more specific matter of whether or not the Autocrat could halfway
through the event re-organize the provision of first aid to his or her
customers, I point to my above finding and the Society Chirurgeons' handbook
which states that no autocrat is required to utilize the Chirurgeonate for
their event. My answer to the Kingdom Seneschal making the enquiry was that
"Yes, the Autocrat has the authority to re-organize first aid during their
event."

Treasurer - Alan Andrist (Alanus of Bunghea)

The Board returned for further work the Treasurer's request that the NMS for
Canada be based on the exchange rate.

Society Chronicler - Susan Carroll-Clark (Nicolaa de Bracton)

The Board upheld the Society Chronicler's ruling that the Board Nominee list
is part of the list of items requiring bimonthly publication in Kingdom
Newsletter (section B.3.c in the Society Chronicler's Policies) and to
disseminate the list via the Publish! List in the future.

Chief Information Officer - Scott Courtney (Iustinos Tekton called Justin)

The Board upheld the CTO's recommendation to discontinue new Known World
Mail forwarding services effective 10-21-06 and to discontinue all Known
World mail forwarding services effective May 1st, 2007. 

EXECUTIVE SESSION

Pennsic Chirurgeonate Issues

The Board of Directors reviewed the first aid issues that arose at Pennsic
35.  As a result of the detailed and thorough investigations conducted by
the event staff, chirurgeons, and seneschals, the Board decided to set up a
committee to review the recommendations provided to develop improved
policies and processes relative to providing first aid at the large,
interkingdom events.  The Society Seneschal and the Society Chirurgeon will
be refining event first aid management, guidance and policies.  

Society Seneschal Warrant Extension

Motion by Gabrielle Underwood to extend the warrant of George Reed, Vice
President of Operations, to April 2009, with the option of an extension of
the warrant to April 2010.  Seconded by Tom Hughes.  In favor: Heather
English, Tom Hughes, Shawn Reed, Hal Simon, Gabrielle Underwood, Jason
Williams, Jeff Brown. Opposed: none.  Motion carried unanimously.

Van Doren Review 

Director Tom Hughes recused himself from discussion of or voting on this
issue and excused himself from the meeting.

1.         Nancy Van Doren (Nan Astrid of York) 

Motion by Jeff Brown to uphold the Exile From the Realm of Nancy Van Doren
(Nan Astrid of York) imposed by Felix and Madelena, King and Queen of The
Middle Kingdom on April 22, 2006.  Seconded by Gabrielle Underwood.  In
favor: Heather English, Shawn Reed, Hal Simon, Gabrielle Underwood, Jeff
Brown.  Chairman Jason Williams exercised his option to vote and did so in
favor of the motion.  Opposed: none. Absent: Tom Hughes. Motion carried.

Motion by Jeff Brown to prohibit Nancy Van Doren (Nan Astrid of York) from
holding any office within the SCA for a period of five (5) years effective
October 21, 2006.  Seconded by Heather English.  In favor: Heather English,
Shawn Reed, Hal Simon, Gabrielle Underwood, Jeff Brown. Chairman Jason
Williams exercised his option to vote and did so in favor of the motion.
Opposed: none. Absent: Tom Hughes. Motion carried.

2.         Peter Van Doren (Pieter van Dooren)

Motion by Gabrielle Underwood to uphold the Exile From the Realm of Vance
Van Doren (Pieter van Dooren) imposed by Felix and Madelena, King and Queen
of The Middle Kingdom on April 22, 2006.  Seconded by Jeff Brown. In favor:
Heather English, Shawn Reed, Hal Simon, Gabrielle Underwood, Jeff Brown.
Chairman Jason Williams exercised his option to vote and did so in favor of
the motion.   Opposed: none. Absent: Tom Hughes.  Motion carried.

Motion by Heather English to prohibit Vance Van Doren (Pieter van Dooren)
from holding any office within the SCA for a period of five (5) years
effective October 21, 2006.  Seconded by Shawn Reed.  In favor: Heather
English, Shawn Reed, Hal Simon, Gabrielle Underwood, Jeff Brown. Chairman
Jason Williams exercised his option to vote and did so in favor of the
motion.  Opposed: none. Absent: Tom Hughes.  Motion carried.

Director Tom Hughes returned to the meeting at this time.

Andrew Bruce Parker (Brusten Von Uberwald) Revocation & Denial of Membership

Director Gabrielle Underwood recused herself from voting on this issue.  

Motion by Heather English to revoke and deny the membership of Andrew Bruce
Parker (Brusten Von Uberwald) effective October 21, 2006.  Seconded by Jeff
Brown.  In favor: Heather English, Tom Hughes, Shawn Reed, Hal Simon, Jeff
Brown. Chairman Williams exercised his option to vote and did so in favor of
the motion. Opposed: none. Recused: Gabrielle Underwood. Motion carried.

Former Society Exchequer Stipend Extension

Motion by Gabrielle Underwood to approve extension of the stipend for former
Society Exchequer Susan Earley until October 31, 2006.  Seconded by Shawn
Reed.  In favor: Heather English, Tom Hughes, Shawn Reed, Hal Simon,
Gabrielle Underwood, Jeff Brown. Opposed: none.  Motion carried.

Caid Investigation

Chairman Jason Williams recused himself from discussion of or voting on this
issue.  Chairman Williams turned the gavel over to Vice-Chairman Brown,
excused himself and left the meeting at this time. 

1.         Dirk Lancaster (Direk Ivanovich) Marshallate Sanction

Motion by Gabrielle Underwood to grant the appeal of the Crown of Caid and
permanently revoke the fighting authorization of Dirk Lancaster (Direk
Ivanovich).  Seconded by Shawn Reed.  In favor: Jeff Brown, Heather English,
Tom Hughes, Shawn Reed, Hal Simon, Gabrielle Underwood. Opposed: none.
Absent: Jason Williams. Motion carried.

Motion by Gabrielle Underwood that Dirk Lancaster (Direk Ivanovich)
henceforth be restricted from holding any office, fighting in, or being
fought for in any Crown or Coronet Tournament, or from participating in any
martial activities.  Seconded by Hal Simon.  In favor: Jeff Brown, Heather
English, Tom Hughes, Shawn Reed, Hal Simon, Gabrielle Underwood. Opposed:
none. Absent: Jason Williams. Motion carried.

Motion by Gabrielle Underwood to revoke the Peerage of Dirk Lancaster (Direk
Inanovich) and to degrade him from the Order of the Chivalry. Seconded by
Heather English.  In favor: Heather English, Shawn Reed, Hal Simon,
Gabrielle Underwood.  Opposed: Jeff Brown, Tom Hughes. Absent: Jason
Williams. Motion carried. 

2.         Brand Lancaster (Brand Armond of Lancaster) - Exile From the
Realm  

Motion by Shawn Reed to uphold the Exile From the Realm of Brand Lancaster
(Brand Armond of Lancaster) imposed by Dirk V and Chamayn II, King and Queen
of Caid on May 20, 2006.  Seconded by Heather English.  In favor: Heather
English, Tom Hughes, Shawn Reed, Hal Simon, Gabrielle Underwood, Jeff Brown.
Opposed: none. Absent: Jason Williams. Motion carried.

3.         Dorothy Selders (Nuala Nic Ailin) - Exile From the Realm

Motion by Shawn Reed to uphold the Exile From the Realm of Dorothy Selders
(Nuala Nic Ailin) imposed by Dirk V and Chamayn II, King and Queen of Caid
on May 20, 2006.  Seconded by Gabrielle Underwood.  In favor: Heather
English, Tom Hughes, Shawn Reed, Hal Simon, Gabrielle Underwood. Opposed:
none. Absent: Jason Williams. Motion carried.

The Board commends the Crown of Caid for making the difficult decision to
bring this matter forward and encourage them to continue to set a proactive
example in their Kingdom.

Chairman Williams returned to the meeting at this time.  Vice-Chairman Brown
turned the gavel over to Chairman Williams.

Clifford Fordham (Colin De Stonndunn) - Exile from the Realm

Motion by Heather English to uphold the Exile from the Realm of Clifford
Fordham (Colin De Stonndunn) imposed by Havordh and Mary Grace, King and
Queen of  Gleann Abhann on August 26, 2006, Seconded by Jeff Brown.  In
favor: Heather English, Tom Hughes, Shawn Reed, Hal Simon, Gabrielle
Underwood, Jeff Brown.  Opposed: none.  Motion carried.

Kurtis J. Roers (Sesumus O Seaghdha) - Absolute Banishment

Motion by Tom Hughes to uphold the Absolute Banishment of Kurtis J. Roers
(Sesumus O Seaghdha) imposed by Godwine and Francesca, King and Queen of
Meridies on August 26, 2006, and that the Society Seneschal be directed to
begin an investigation into a possible revocation and denial of membership.
Seconded by Jeff Brown.  In favor: Heather English, Tom Hughes, Shawn Reed,
Hal Simon, Gabrielle Underwood, Jeff Brown. Chairman Williams exercised his
option to vote, and did so in favor of the motion.  Opposed: none.  Motion
carried unanimously.

Clarence Womble (Eoin Mac Lochlainn) - Absolute Banishment

Director Shawn Reed recused herself from voting on this issue.  

Motion by Heather English to uphold the Absolute Banishment of Clarence
Womble (Eoin Mac Lochlainn) imposed by Godwine and Francesca, King and Queen
of Meridies on July 8, 2006, and that the Society Seneschal be directed to
begin an investigation into a possible revocation and denial of membership.
Seconded by Hal Simon.  In favor: Heather English, Tom Hughes, Hal Simon,
Gabrielle Underwood, Jeff Brown. Chairman Williams exercised his option to
vote, and did so in favor of the motion.  Opposed: none. Recused: Shawn
Reed. Motion carried.

Motion by Heather English to direct the Society Seneschal to begin an
investigation as to whether proper due diligence was undertaken by Peter
Gareis (Fiachna mac Phiaraic), the Meridian Kingdom Seneschal in 2002, with
respect to the Womble investigation.  Seconded by Jeff Brown.  In favor:
Heather English, Tom Hughes, Hal Simon, Gabrielle Underwood, Jeff Brown.
Chairman Williams exercised his option to vote, and did so in favor of the
motion.  Opposed: none. Recused: Shawn Reed. Motion carried.

Philip Distasio (Peredur) - Absolute Banishment

Motion by Gabrielle Underwood to uphold the Absolute Banishment of Philip
Distasio (Peredur) imposed by Felix and Madelena, King and Queen of The
Middle Kingdom on August 17, 2006, and that the Society Seneschal be
directed to begin an investigation into a possible revocation and denial of
membership.  Seconded by Hal Simon.  In favor: Heather English, Tom Hughes,
Shawn Reed, Hal Simon, Gabrielle Underwood, Jeff Brown.  Chairman Williams
exercised his option to vote, and did so in favor of the motion.  Opposed:
none.  Motion carried unanimously.

Charles Williams - Revocation & Denial of Membership

By consensus, Chairman Williams ordered this item remanded to the January
2007 quarterly meeting.

Lyn Goodnight (Lorete Benoite Du Papillon) - Revocation & Denial of
Membership

By consensus, Chairman Williams ordered this item remanded to the January
2007 quarterly meeting.

Peggy Moxley-Prothero (Izabel Pemberton) - Revocation & Denial of Membership

By consensus, Chairman Williams ordered this item remanded to the January
2007 quarterly meeting.

Jared Ribardi (Lan) - Absolute Banishment

Motion by Shawn Reed to uphold the Absolute Banishment of Jared Ribardi
(Lan) imposed by Radu and Brionnfinn, King and Queen of Gleann Abhann, on
April 8, 2006 and that the Society Seneschal be directed to begin an
investigation into a possible revocation and denial of membership.  Seconded
by Heather English.  In favor: Heather English, Tom Hughes, Shawn Reed, Hal
Simon, Gabrielle Underwood, Jeff Brown. Chairman Williams exercised his
option to vote, and did so in favor of the motion.  Opposed: none.  Motion
carried unanimously.

Director Selection

Motion by Tom Hughes to appoint Marilee Lloyd to Seat C on the Board of
Directors, effective at the conclusion of the January 2007 quarterly meeting
and subject to the standard probationary period.  Seconded by Shawn Reed.
In favor: Jeff Brown, Heather English, Tom Hughes, Shawn Reed, Hal Simon,
Gabrielle Underwood, Jason Williams. Opposed: none. Motion carried
unanimously.

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