[Elfsea] Follow-up Notes: Populace, May 23, 2016
Seneschal of Elfsea via Elfsea
elfsea at lists.ansteorra.org
Thu May 26 15:54:36 PDT 2016
Greetings, Elfsea.
Please note the Populace Meeting follow-up notes at the bottom of this
message. I look very much forward to seeing a well-rested, recharged Team
Elfsea at the next populace (June 27, 2016).
In Service,
Lady Aoife Ruadh inghean Ragnaill
Seneschal, Barony of Elfsea
******************
Barony of Elfsea Populace Meeting Notes 5/23/16
Meeting opened at 7:06pm at the Bedford Public Library.
*HE William opened the meeting:*
-
Baron William explained the reason for HE Cassandra’s absence was her
attendance at a family function and therefore warrior beads would be
distributed at the June populace meeting. No Newcomers were present.
-
Storage unit update: Two tentative offers for storage on private land
have been received.
-
While it is acceptable to store baronial inventory on someone’s
private property, baronial funds may not be used for this purpose.
-
It would be acceptable to purchase or rent a portable unit with
baronial funds and place it on someone’s private property.
-
Sir Arthur mentioned he had located a possible location in Keller, if
that would not be too far north. The populace was encouraged to keep
looking for alternatives; the current facility is paid up through the end
of June.
*BUSINESS*:
Master Caelin on Andrede (Deputy Seneschal) presented baronial business in
the absence of the Seneschal who was attending a family function:
-
Bids for upcoming events:
1.
Baronial College (scheduled for October 1, 2016) no bids have been
received so far and the deadline is this coming Friday, May 27.
2.
Arlington library demo (scheduled for October 25, 2016) no emails
expressing interest to coordinate the demo have been received and the
deadline is Monday, May 30.
3.
The Boy Scout Jamboree, held every three years, is scheduled for
November 11, 201. Two emails expressing an interest in coordinating this
event have been received and the deadline is also Monday, May 30.
-
*Officer introductions and reports *
*Seneschal:* Master Caelin spoke as the deputy seneschal. He explained the
seneschal is the business manager for the group; in medieval times, someone
that had inherited land would hire someone to manage the land for them and
that is sort of how the seneschal serves the barony. Also this individual
is the only one who can sign legal documents for the barony.
*Baron/Baroness:* HE William stated that what the B&B do is seen.
-
*Exchequer *(Lady Eleanor
*
of Forth Castle): After accepting the baron’s thanks for serving in this
office, Lady Eleanor explained that the exchequer manages the finances of
the barony, keeps the checkbook, prepares the annual budget, prepares
monthly, quarterly and the annual financial reports and serves on the
financial committee to review event bids and other requests for purchases
that must be reviewed by the financial committee. She also stated this is
her last moot as the exchequer, that Lady Astridr Flokadottir would
assume the office as of June 1st and that the transition was going
smoothly.
-
*Minister of Children* (Lady Silvana Corwin): Lady Silvana stated we
have an awesome barony, one of the few that has as many children as we do,
with many activities and good things taking place. She mentioned in
particular that M’Lord Viktor had won the Queens Hope in the plastic
division at Queens Champion two weeks ago and that her daughter M’Lady Aila
had received the Rising Star at DFT Guardian this past weekend. *Her
office is currently open for bid* and she is still waiting to find out
if she will be appointed as the Kingdom Minister of Children.
-
*Chronicler* (Lady Johanna de Verona): explained her job is to publish
the Tidings newsletter. She reminded everyone the deadline to submit
articles, reports and Word Fame is this Saturday, May 28th (even if you are
at Steppes Warlord and need to send it from a tent or hotel room) and that
she would send out another email with the link to the Word Fame google
form. Submissions of any type are appreciated.
-
*Knight Marshal* (Lord Herries Absolon of Hereford): He stated that it
is very fortunate that Duke Drake has been doing a huge push to get more
experienced fighters out to the weekly practices (counts, dukes, etc) even
to just come out even if they do not actively participate. After Warlord he
will have time to sort through the loaner gear in order to give some of it
to DFT. He also mentioned *his warrant ends in September and his office
is open for bid*.
-
*Nautilus Pursuivant* (Lady Cecila of Kent): She explained the herald
is the “ voice of Their Excellencies” (and crown if needed). She pushes
court along and makes announcements and is available to serve as lyst
(battlefield) herald. She is also responsible to register names, badges
and devices (which any herald is able to do).
-
Lady Cecelia is also working to update the barony Domesday listing
and will be sending out a Google document for everyone to fill in with
their names and any awards received, including those received in another
kingdom. The form will be emailed and also posted on Facebook.
Gathering this information will also be useful to update the kingdom’s OP
(Order of Precedence). Baron Arthur added that the Domesday
information is
very handy, as a place to see who is active in which activities
and who can
be contacted if you have the same interests, and also to see who has
certain awards and who has a keystone in case you are putting together an
event bid.
-
Lady Cecelia also serves as head of the *scribal guild*, which is
responsible to paint and design awards (charters and originals). The
scribal guild will be meeting monthly on Thursday evenings over
the summer
months.
-
*Archery Marshal* (Master Caelin): The archery marshal is responsible
for holding twice monthly practices, on the second and fourth Sundays of
the month from 2-6 pm. He is also responsible for running archery
activities at events or to ensure someone else is there to run them. He
mentioned that there is plenty of archery loaner equipment available and
good instructors available for those who wish to give it a try.
-
Master Caelin also mentioned he runs the barony’s *cooks guild*,
which meets monthly to learn about cooking for large groups, and how to
follow standards for commercial cooking.
-
This leads to helping prepare feasts and being in charge of cooking
feasts.
-
*A&S Officer* (Lady Auerliana Gilabrio, the deputy A&S officer) stated
that most of the A&S activities have been held at weekend workshops
hopefully will continue on a monthly basis.
-
They are also looking at including potluck meals at these workshops
which might be an opportunity for the cooks’ guild to bring food items to
be sampled.
-
If you are interested in anything related to A&S you should email the
A&S Minister and she will direct you to the right person to assist you.
-
*Costuming Guild:* Lady Silvana Corwin mentioned the guild meets on the
fourth Friday of each month at their home from 6-9 pm; however this week’s
meeting would not be held due to the start of Steppes Warlord.
-
*DFT Seneschal *(Lord Franklin Whitenhale):
His excellency thanked Lord Franklin for putting on two really great
events (Queens Champion and Guardian) this month. Lord Franklin responded
with thanks and appreciation to Elfsea for their assistance and support
with running both of those events.
-
He mentioned the canton is going strong with good people; heavy
fighting practices will start shortly and voiced appreciation for any
loaner gear they can receive.
-
*His term as seneschal ends in October *and he does have a deputy
willing to step up to replace him.
-
*Historian* (Lady Kazuki Ume): She has received a collection of articles
and news clippings from the former shire of Loch Ruadh which she is
reviewing and is looking for someone to help her scan them so the originals
may be returned. HE William suggested she post her request to the list.
-
*Web Minister *(Master Caelin): While the web minister is responsible
for maintaining and updating the website, he explained he does not yet have
access to it; he also serves as the moderator for the Facebook page and the
official email list, both of which he is able to access now.
Officers/Deputies unable to attend due to other obligations:
Chamberlain, Hospitaler, and Rapier Marshal
Business portion was closed.
*HE William Closing Words: *Thanks to everyone who volunteered to do
items for the baronial champions; the baroness is attempting to contact
everyone who offered to make items at this time.
-
HE confirmed that baronial college will take place even if bids are
delayed and plans to extend deadline are in place
-
Steppes Warlord is this weekend; a large party is planned for Saturday
evening and the baronial pavilion will be located next to the Steppes
pavilion (to provide shade for both days and also to make one large covered
area for the party). He is also aware that volunteers are still needed for
several activities such as water bearing. However it is our time for
our family to also relax after putting on *four *events within a month
and a half.
-
Other Upcoming events:
-
Emerald Tourney (Shire of Emerald Keep) June 3-5 at Camp Jim Braley
-
King’s College (Barony of Namron, Norman OK) – June 11
-
Additionally it has been announced that the Tournament of Champions
will be held on Dec. 10 (the weekend after DFT Yule Revel) hosted by the
Barony of Stargate. Our champion is Sir Louis and we need to
start planning
on how to create proper pomp and circumstance.
Meeting closed at 7:45 pm.
*Special Thanks to Lady Eleanor for taking the notes for me to transcribe
each month.
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