[Loch-Ruadh] OT: Job Opportunity in Keene

[Caerell MacDomnaill]

TEXAS DEPARTMENT OF TRANSPORTATION
JOB REQUISITION
 

JOB REQUISITION NUMBER: 005824
BUSINESS UNIT: Fort Worth District

OPENING DATE: 04/12/2004
CLOSING DATE: 04/26/2004 at 5:00 pm  

Completed application packet must be submitted prior to the above
closing date and
time. Mailed applications must be postmarked on or before the closing
date.

SALARY:  1,921.00- 2,690.00 PER MONTH
BUSINESS TITLE: A035 / Office Technician III
CLASSIFICATION TITLE: Administrative Assistant II
SALARY GROUP/CLASS: A11 / 0152

You are encouraged to apply at the nearest Texas Department of
Transportation
 Human Resources Office as listed on the application instruction sheet
between the
 hours of 8am and 5pm. However, applications will be accepted at any
Texas
 Department of Transportation location. Human Resources Office
telephone:
817/370-6845
 If requested, reasonable accommodations will be made for persons with
disabilities
 for any part of the employment process in accordance with the
Americans with
 Disabilities Act of 1990.   

WORK LOCATION NAME AND ADDRESS:
JOHNSON CO AREA ENGR OFC
2200 FM 2280
KEENE,TX 76059

NUMBER OF OPENINGS:   1

TYPE OF EMPLOYMENT: Regular Full-Time

TYPE OF DRIVER'S LICENSE REQUIRED: None

TRAVEL (Overnight): Yes  - 5%

SHIFTS: FIRST

JOB DESCRIPTION
Performs skilled clerical and administrative office support activities
and complex quality control work.  Employees at this level perform work
independently on assignments; however, all unusual issues are referred
to the supervisor.

ESSENTIAL FUNCTIONS
Provides administrative support in an office and maintains a close and
highly responsive relationship to the day-to-day activities of
supervisors and staff.
Answers the telephone, evaluates requests, answers questions, routes
messages, and screens visitors.
Edits correspondence/production work for proper format, spelling,
grammar, punctuation, typographical errors, syntax, style and sentence
structure, content and clarity.
Composes routine reports.
Researches and collects information from the files for staff for
routine inquiries; refers non-routine requests to supervisor or
appropriate personnel.
Maintains and updates office files/records/logs and suspense systems
and a wide variety of automated systems in support of personnel,
finance, budgeting, inventory, contracts, purchasing, travel and
information.
Receives, sorts, opens, evaluates content and distributes mail.
Prepares, assembles, reviews and verifies various documents and forms.
Assists during emergency conditions/situations in answering or making
phone calls and monitoring radios.
Serves as a lead worker for clerical and technical personnel.
Schedules meetings, appointments and makes travel arrangements.
Enters and retrieves data on a personal computer.
Maintains records and inventories of materials, supplies and
equipment.
Serves as a receptionist.
Maintains a calendar for others.
Reviews and processes records of completed projects.
Assists in the development and preparation of special reports.
Assists with monthly contract letting process.
Reviews, prepares and negotiates applicable program purchases for
services, office materials, supplies, tools or equipment and monitors
contracts.
Prepares office budgets, revises program allocations as necessary and
coordinates with appropriate staff.
Posts applicable office ledgers and balances specified accounts.
Trains other clerical and technical staff.
Types warrant transmittals and processes bills for payment.
Provides assistance to the public.
Uses database, spreadsheet and graphics software applications to
prepare reports or presentations.
Assists on special projects.
Operates a variety of office machines.
Adjusts, services and performs minor maintenance on reprographic
equipment.
Assists others in making copies.
Assists others in the use of personal computer or mainframe system
applications.
Assists with layout and design of publications and documents.
Checks production work to verify that customer and supervisor
specifications have been met.
Runs printouts and verifies forms against computer printouts.
Conducts annual physical inventory; verifies inventory findings,
reconciles and enters adjustments on computer as needed.
Receives new, retires old and records transferred equipment; witnesses
and documents the disposal of retired equipment; ships obsolete
equipment to a central storage area.
Performs other job-related duties as assigned.

MINIMUM REQUIREMENTS

Education and Experience
Graduation from high school or equivalent plus three (3) years
clerical, secretarial, or administrative support experience.  College
education in business administration or technical training in clerical,
secretarial or office administation may be substituted for experience on
a year per year basis.  (Experience requirements may be satisfied by
full-time experience or the prorated part-time equivalent.)
 

KNOWLEDGE, SKILLS AND ABILITIES  

Thorough knowledge of
   document formatting
    grammar, punctuation and spelling
    administrative procedures
    desktop publishing procedures and applications 

Considerable knowledge of
   inventory/stock control procedures
    applicable governmental laws, rules and regulations
    time-keeping methods 

Working knowledge of
   budgetary procedures
    contract administration policies and procedures 

Skill in
   the use of database applications
    the use of graphics software
    the use of mainframe applications
    the use of office equipment
    business telephone etiquette
    the use of personal computers
    proofreading
    the use of spreadsheet applications
    the use of word processing software 

Ability to
   lead the work of others
    research
    compose
    communicate technical information effectively
    maintain confidentiality
    communicate effectively
    train
    maintain effective working relationships
    prepare and maintain records, files and reports
 
CONDITIONS OF EMPLOYMENT
 External final applicants for any department position who could
potentially be required to drive for the department must pass a drug
test prior to employment and will be subject to reasonable cause testing
during employment.

 Driver's record check will be conducted by the department. 
Satisfactory driving records are required for driving state or personal
vehicles and motor-driven equipment to conduct agency business.
Required to wear personal protective equipment provided by employer and
comply with all safety requirements.

REMARKS

Employee may be contacted during off-duty hours to see if he or she can
report to work for emergency conditions.  

As part of its employment process, TxDOT may procure or have prepared a
criminal background check.  An applicant with an unsatisfactory criminal
background check report is ineligible to be hired for the position for
which the report is initiated.

The above statements are not a complete list of all responsibilities,
duties and skills held or performed by employees in this job. Employees
may perform other related duties as assigned.

Applicants should clearly describe on their applications how they meet
the minimum requirements (education and experience) and knowledge,
skills and abilities for the position. In addition to a completed
application, the department will accept a separate sheet(s) from
applicants explaining how they meet the Knowledge, Skills, and Abilities
(if you do so, each explanation should be limited to one-half page per
KSA). 

Screening for minimum requirements will be based on the identified
education and experience needed to perform the essential functions.
Interviewee selection is based on information provided explaining how
the applicant meets each knowledge, skill and ability requirement.

Definitions of Knowledge, Skills and Abilities requirements: 
Some knowledge: a basic knowledge of job requirements gained through
education, training or     experience to perform work as a beginner,
trainee or routine worker.
Working knowledge: sufficient knowledge of a job to perform essential
functions of the position; usually requires previous experience or
education and specialized training. 
Considerable knowledge: sufficient knowledge of a job and the business
area to which it belongs to follow and/or help develop new methods,
procedures or processes, train others, review the work of others and
assume responsibility for people or product. 
Thorough knowledge: an in-depth knowledge of elements of a job and the
business area to which it belongs to develop and implement new methods,
procedures or processes, train others, review the work of others and
assume responsibility for people or product. 
Extensive knowledge: a broad knowledge of elements of a job and
interrelated business areas to develop or direct the development of new
methods, procedures or processes, implement their use and integration
into existing programs and assume responsibility for people or product.
Skills: acquired measurable behaviors (e.g., use of a personal
computer).
Ability: natural talents or developed proficiencies (e.g., communicate
technical information).

Applicants may submit attachments to provide the 'Summary of
Experience' information in the Employment History section of the
application. A note to 'See Attachment' in the experience portion of the
application is acceptable. All other items under Employment History must
be fully completed. Resumes and attachments explaining knowledge,
skills, and abilities will continue to be accepted for whatever
additional information they contain, but not in place of a completed
application. 

An internal applicant who is selected for a position in their current
salary group will not be eligible for an increase in salary if the new
state title is the same as the old.  If the new state title is different
from the old, the selectee may receive an increase of up to 3.4%.

Successful completion of a post-offer/pre-employment physical exam at
employer's expense is required and is a condition of employment. If
hired, you must provide document(s) within three (3) days of your hire
date that establish your identity and employment eligibility. A complete
list of acceptable documents is on file with your local Texas Workforce
Commission office.

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER