[Ravensfort] Fw: [Ansteorra-announce] [Announcements] E-Newsletters: FAQs Updatedand Optional Steps to Take to Discontinue Your Paper Newsletter

Sher M runa.herd at earthlink.net
Thu Dec 1 15:29:08 PST 2011

----- Original Message ----- 
From: <ea at sca.org>
To: <announcements at lists.sca.org>
Sent: Thursday, December 01, 2011 3:34 PM
Subject: [Ansteorra-announce] [Announcements] E-Newsletters: FAQs Updatedand 
Optional Steps to Take to Discontinue Your Paper Newsletter


The Optional Steps to Take to Discontinue Your Paper Newsletter and FAQs 

On March 1, 2012, the first electronic issues of kingdom newsletters will be 
available through the newsletter website. For Sustaining and International 
members who choose to discontinue their paper subscriptions, electronic-only 
access will begin with the March issue. Starting January 1, 2012, you can 
complete an online form at [http://www.sca.org/] www.sca.org that will allow 
you to discontinue receiving paper copies of your newsletter(s), no matter 
when your membership is due for renewal.
All Sustaining and International members will have access to the website, 
whether or not they currently receive paper copies, so discontinuing paper 
is not a requirement for having access to the online versions. To continue 
receiving paper newsletters through the balance of your current membership, 
no action is needed. If you choose the electronic-only option, no refunds or 
discounts for either production or postage costs will be forthcoming, but we 
do thank you profusely for helping the SCA run more efficiently!

Frequently Asked Questions
When will the first e-newsletter be available? On March 1, 2012, the first 
electronic issues of kingdom newsletters will be available through the 
newsletter website.

Why is there a delay between the policies going into effect and the first 
issue? Once the policies go in effect on January 1, 2012, members have the 
option of choosing e-newsletters only, and this means the mailing label list 
needs to be updated for each individual that chooses the e-newsletter 
option. For the March issue, the mailing labels are issued the beginning of 

Will I have to choose between paper and electronic copies? All Sustaining 
and International members will have access to the SCA Newsletters website, 
but those members who wish to continue receiving paper may add on that 
option when they renew their memberships after January 1, 2012.
Why are all the paper newsletters being standardized? The majority of the 
members have expressed their wish to get their newsletter electronically, 
and based on the information from Lochac, we see many (if not all) of the 
kingdoms quickly dropping below the minimum quantity for bulk mailing rates. 
In order to avoid all paper subscribers being required to pay first class 
rates, all kingdom newsletters will be mailed in one bulk mailing. In order 
to accomplish this, all newsletters have to be the same size and weight.
Can I continue to receive my paper newsletter first class? Yes.

What differences will there be between the e-newsletter and paper versions? 
None. Only the method of delivery is different.

What are the “supplements”? Kingdom chroniclers may opt to create PDF 
supplements of articles, artwork, etc.  They may create these monthly, or 
quarterly, or as desired. All official business (event announcements, 
letters from officers, position openings, changes in kingdom law, etc.) may 
not be included in the supplements – they must remain in the newsletter 

What else will be available on the website? A current inter-kingdom 
directory and an excerpt from Tournaments Illuminated.

How  will I get my password? Each member will be given an ID and a temporary 
password in order to access the e-newsletter site. We ask that everyone 
change the temporary password immediately.

Will the e-newsletter be archived online? Yes, beginning with the March, 
2012, issue. (No earlier issues can be archived on the website.) Initially, 
we are looking at archiving the issues and supplements for 12 months.

Will e-newsletters constitute proof of membership? No, as the membership 
information does not appear on e-newsletters, they cannot constitute proof 
of membership. If you have lost your membership card, you can receive a 
replacement from Member Services by sending them a letter (P.O. Box 360789, 
Milpitas, CA 95036-0789), fax (408-263-0641) or e-mail 
([mailto:membership at sca.org] membership at sca.org). Be sure to include your 
legal name and address. If you purchased your membership online, you can 
print a proof of membership letter (directions are available at 

Can the e-newsletter be updated between issues? No. The e-newsletter and 
paper versions need to remain the same so all members have access to the 
same content.

Why won’t kingdoms continue to get newsletter stipends? The stipends covered 
mailing and production costs (prior to the 2010 stipend reduction) and now 
all of that will be paid for directly by the Corporate office, no stipends 
will be issued. (See the question on the standardization of newsletters.)

What happens to any money left in our Chronicler’s account? This is up to 
the individual kingdoms. Some will continue to have separate accounts (and 
exchequers) for the chroniclers office and others are combining it with the 
kingdom funds.

Can the kingdom newsletters still accept advertising? Yes. As the paper and 
electronic versions will be the same, the advertisements will appear in 
both. Another positive aspect for advertisers is that with the electronic 
version, their advertisements will be accessible by all members.

Will I receive e-mail notification that the e-newsletter is ready for 
viewing? No, the newsletter availability will be sent out on the 
“Announcements” mailing list only. If you would like to receive 
Announcements, you can sign up at 
http://lists.sca.org/listinfo/announcements. (The number of e-mail 
announcements varies, but to date, they haven’t exceeded five in a month.)

Will I be able to access just my kingdom's newsletter, or all of them? All 
of the newsletters can be viewed and printed from the website.

Can I access other publications (such as Board Minutes) through this website 
if I did not subscribe to them? No, only the newsletters, the inter-kingdom 
directory, and the Tournaments Illuminated excerpt will be available here. 
If you would like to subscribe to the Board Minutes,  please contact Member 
Services at membership at sca.org.

Will there be an easy way to print or download the newsletter? Yes, you can 
print and/or download the newsletters. If you don’t have a PDF reader, you 
can download one for free from Adobe’s website at 
http://www.adobe.com/products/reader.html. On some computers, it is quicker 
to download the file and then print it (rather than opening the PDF from the 
website and printing directly).

Are the newsletters accessible on my mobile device? While the website is 
accessible by smartphones and tablets (mobile devices with browser 
software), it will not be optimized for smartphone/tablet browsers at this 

Will officers be required to continue receiving paper copies? No, they can 
receive their newsletter electronically, but e-newsletters are not proof of 

Can affiliates access the e-newsletter site? Yes. The designated affiliate 
officer will need to send their member information to the SCA Corporate 
office and their information will be added to e-newsletter file.

I still have more questions, comments or concerns. Who do I contact? Please 
e-mail any questions to the Publications Manager at 
[mailto:pubmanager at sca.org] pubmanager at sca.org. If you have comments or 
concerns about e-newsletters, you may contact the Board of Directors at 
comments at sca.org or your Ombudsman (check your kingdom newsletter for 
contact information).

#   #   #


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