[Ravensfort] Fw: [Ansteorra-announce] [Announcements] E-Newsletters: FAQs Updatedand Optional Steps to Take to Discontinue Your Paper Newsletter
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Thu Dec 1 15:29:08 PST 2011
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From: <ea at sca.org>
To: <announcements at lists.sca.org>
Sent: Thursday, December 01, 2011 3:34 PM
Subject: [Ansteorra-announce] [Announcements] E-Newsletters: FAQs Updatedand
Optional Steps to Take to Discontinue Your Paper Newsletter
The Optional Steps to Take to Discontinue Your Paper Newsletter and FAQs
On March 1, 2012, the first electronic issues of kingdom newsletters will be
available through the newsletter website. For Sustaining and International
members who choose to discontinue their paper subscriptions, electronic-only
access will begin with the March issue. Starting January 1, 2012, you can
complete an online form at [http://www.sca.org/] www.sca.org that will allow
you to discontinue receiving paper copies of your newsletter(s), no matter
when your membership is due for renewal.
All Sustaining and International members will have access to the website,
whether or not they currently receive paper copies, so discontinuing paper
is not a requirement for having access to the online versions. To continue
receiving paper newsletters through the balance of your current membership,
no action is needed. If you choose the electronic-only option, no refunds or
discounts for either production or postage costs will be forthcoming, but we
do thank you profusely for helping the SCA run more efficiently!
Frequently Asked Questions
When will the first e-newsletter be available? On March 1, 2012, the first
electronic issues of kingdom newsletters will be available through the
Why is there a delay between the policies going into effect and the first
issue? Once the policies go in effect on January 1, 2012, members have the
option of choosing e-newsletters only, and this means the mailing label list
needs to be updated for each individual that chooses the e-newsletter
option. For the March issue, the mailing labels are issued the beginning of
Will I have to choose between paper and electronic copies? All Sustaining
and International members will have access to the SCA Newsletters website,
but those members who wish to continue receiving paper may add on that
option when they renew their memberships after January 1, 2012.
Why are all the paper newsletters being standardized? The majority of the
members have expressed their wish to get their newsletter electronically,
and based on the information from Lochac, we see many (if not all) of the
kingdoms quickly dropping below the minimum quantity for bulk mailing rates.
In order to avoid all paper subscribers being required to pay first class
rates, all kingdom newsletters will be mailed in one bulk mailing. In order
to accomplish this, all newsletters have to be the same size and weight.
Can I continue to receive my paper newsletter first class? Yes.
What differences will there be between the e-newsletter and paper versions?
None. Only the method of delivery is different.
What are the “supplements”? Kingdom chroniclers may opt to create PDF
supplements of articles, artwork, etc. They may create these monthly, or
quarterly, or as desired. All official business (event announcements,
letters from officers, position openings, changes in kingdom law, etc.) may
not be included in the supplements – they must remain in the newsletter
What else will be available on the website? A current inter-kingdom
directory and an excerpt from Tournaments Illuminated.
How will I get my password? Each member will be given an ID and a temporary
password in order to access the e-newsletter site. We ask that everyone
change the temporary password immediately.
Will the e-newsletter be archived online? Yes, beginning with the March,
2012, issue. (No earlier issues can be archived on the website.) Initially,
we are looking at archiving the issues and supplements for 12 months.
Will e-newsletters constitute proof of membership? No, as the membership
information does not appear on e-newsletters, they cannot constitute proof
of membership. If you have lost your membership card, you can receive a
replacement from Member Services by sending them a letter (P.O. Box 360789,
Milpitas, CA 95036-0789), fax (408-263-0641) or e-mail
([mailto:membership at sca.org] membership at sca.org). Be sure to include your
legal name and address. If you purchased your membership online, you can
print a proof of membership letter (directions are available at
Can the e-newsletter be updated between issues? No. The e-newsletter and
paper versions need to remain the same so all members have access to the
Why won’t kingdoms continue to get newsletter stipends? The stipends covered
mailing and production costs (prior to the 2010 stipend reduction) and now
all of that will be paid for directly by the Corporate office, no stipends
will be issued. (See the question on the standardization of newsletters.)
What happens to any money left in our Chronicler’s account? This is up to
the individual kingdoms. Some will continue to have separate accounts (and
exchequers) for the chroniclers office and others are combining it with the
Can the kingdom newsletters still accept advertising? Yes. As the paper and
electronic versions will be the same, the advertisements will appear in
both. Another positive aspect for advertisers is that with the electronic
version, their advertisements will be accessible by all members.
Will I receive e-mail notification that the e-newsletter is ready for
viewing? No, the newsletter availability will be sent out on the
“Announcements” mailing list only. If you would like to receive
Announcements, you can sign up at
http://lists.sca.org/listinfo/announcements. (The number of e-mail
announcements varies, but to date, they haven’t exceeded five in a month.)
Will I be able to access just my kingdom's newsletter, or all of them? All
of the newsletters can be viewed and printed from the website.
Can I access other publications (such as Board Minutes) through this website
if I did not subscribe to them? No, only the newsletters, the inter-kingdom
directory, and the Tournaments Illuminated excerpt will be available here.
If you would like to subscribe to the Board Minutes, please contact Member
Services at membership at sca.org.
Will there be an easy way to print or download the newsletter? Yes, you can
print and/or download the newsletters. If you don’t have a PDF reader, you
can download one for free from Adobe’s website at
http://www.adobe.com/products/reader.html. On some computers, it is quicker
to download the file and then print it (rather than opening the PDF from the
website and printing directly).
Are the newsletters accessible on my mobile device? While the website is
accessible by smartphones and tablets (mobile devices with browser
software), it will not be optimized for smartphone/tablet browsers at this
Will officers be required to continue receiving paper copies? No, they can
receive their newsletter electronically, but e-newsletters are not proof of
Can affiliates access the e-newsletter site? Yes. The designated affiliate
officer will need to send their member information to the SCA Corporate
office and their information will be added to e-newsletter file.
I still have more questions, comments or concerns. Who do I contact? Please
e-mail any questions to the Publications Manager at
[mailto:pubmanager at sca.org] pubmanager at sca.org. If you have comments or
concerns about e-newsletters, you may contact the Board of Directors at
comments at sca.org or your Ombudsman (check your kingdom newsletter for
# # #
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> SCA Inc.
> Box 360789
> Milpitas, CA 95036
> You may also email comments at lists.sca.org.
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